cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Chameleon
Frequent Visitor

Staff Sign-in and out

Hi,

 

I've been playing with Powerapps the last couple of weeks and its been really fun except when I can't figure something out and I'm scrolling through miles of threads to find the one bit of code that might work or might not.

 

Anyway, at the moment I'm trying to make an app (for work Covid tracking an do away with a physical form).

I'm not even sure if it can be done as it seems too complicated in that it might be too hard to associate what row to pick when the user is showing on the list multiple times because they're expected to sign out whenever they leave the building (i.e for lunch or meetings etc.) and then sign in again when they return. Anyway, the way I want it is to have;

 

*A sign in button that when tapped signs them in (writes to a sharepoint list Name, time in, status in/out)

I would also like to have this button only visible if they haven't signed in (to avoid creating multiple 'in" rows and they know exactly if they have signed in or not).

 

*A sign out button that signs them out and writes to that same row time out and changes the status to out.

I would also only want this button to show if they are signed in and need to sign out.

 

Then the tricky bit is, I want them to be able to sign in again but create a new row when they do rather than modifying any of the existing rows.

 

In Sharepoint my columns are Title for name (Been using "(Text(User()Full.Name))" to fill the row), Time in , Time out, (both text fields been using "Text(Now(),"[$-en-GB]dd/mm/yyyy hh:mm:ss") and a choice column called Status which has In/Out.

 

I'm going to manually shift them all to a Daily list (or create a new Sharepoint file every night and change the apps source, whichever might be easier) to help keep the list slim.

 

Any help is very much appreciated. Thank you!

1 ACCEPTED SOLUTION

Accepted Solutions
v-qiaqi-msft
Community Support
Community Support

Hi @Chameleon,

Do you want to create a sign in and sign out button and write status back to SP list?

Could you please share a bit more about the scenario? 

I want to confirm with you that if you save all the info into a single SP list, I think you should create a new SharePoint file every night to help keep the list slim.

I have made a simple test for you, please take a try as below.

1). A sign in button that when tapped signs them in and have this button only visible if they haven't signed in.

Set the Visible of the sign in button as below:

If(IsBlank(LookUp(Tracking,User().Email in Name).Name),true,false)

Set the OnSelect of the sign in button as below:

If(
    IsBlank(
        LookUp(
            Tracking,
            User().Email in Name
        ).Name
    ),
    Patch(
        Tracking,
        Defaults(Tracking),
        {
            Name: User().Email,
            'Time in': Text(
                Now(),
                "[$-en-GB]dd/mm/yyyy hh:mm:ss"
            ),
            Status: {Value: "In"}
        }
    )
)

2). A sign out button that signs them out and show if they are signed in and need to sign out.

Set the Visible of the sign out button as below:

If(
    !IsBlank(
        LookUp(
            Tracking,
            User().Email in Name
        ).Name
    ) && CountRows(
        Filter(
            Tracking,
            User().Email in Name,
            Status.Value = "In"
        )
    ) > 0,
    true,
    false
)

Set the OnSelect of the sign out button as below:

If(
    CountRows(
        Filter(
            Tracking,
            User().Email in Name
        )
    ) = 1,
    Patch(
        Tracking,
        LookUp(
            Tracking,
            User().Email in Name
        ),
        {
            'Time out': Text(
                Now(),
                "[$-en-GB]dd/mm/yyyy hh:mm:ss"
            ),
            Status: {Value: "Out"}
        }
    ),
    If(
        CountRows(
            Filter(
                Tracking,
                User().Email in Name
            )
        ) > 1,
        Patch(
            Tracking,
            Last(
                Filter(
                    Tracking,
                    User().Email in Name
                )
            ),
            {
                'Time out': Text(
                    Now(),
                    "[$-en-GB]dd/mm/yyyy hh:mm:ss"
                ),
                Status: {Value: "Out"}
            }
        )
    )
)

3). Add another sign in button if you want to sign in again, set the Visible of this button as below:

If(Button_SignIn.Visible=false &&Button_SignOut.Visible=false,true,false)

 Set the OnSelect of this button as below:

Patch(
    Tracking,
    Defaults(Tracking),
    {
        Name: User().Email,
        'Time in': Text(
            Now(),
            "[$-en-GB]dd/mm/yyyy hh:mm:ss"
        ),
        Status: {Value: "In"}
    }
)

Hope it could help you at some degree.

Best Regards,
Qi

View solution in original post

3 REPLIES 3
v-qiaqi-msft
Community Support
Community Support

Hi @Chameleon,

Do you want to create a sign in and sign out button and write status back to SP list?

Could you please share a bit more about the scenario? 

I want to confirm with you that if you save all the info into a single SP list, I think you should create a new SharePoint file every night to help keep the list slim.

I have made a simple test for you, please take a try as below.

1). A sign in button that when tapped signs them in and have this button only visible if they haven't signed in.

Set the Visible of the sign in button as below:

If(IsBlank(LookUp(Tracking,User().Email in Name).Name),true,false)

Set the OnSelect of the sign in button as below:

If(
    IsBlank(
        LookUp(
            Tracking,
            User().Email in Name
        ).Name
    ),
    Patch(
        Tracking,
        Defaults(Tracking),
        {
            Name: User().Email,
            'Time in': Text(
                Now(),
                "[$-en-GB]dd/mm/yyyy hh:mm:ss"
            ),
            Status: {Value: "In"}
        }
    )
)

2). A sign out button that signs them out and show if they are signed in and need to sign out.

Set the Visible of the sign out button as below:

If(
    !IsBlank(
        LookUp(
            Tracking,
            User().Email in Name
        ).Name
    ) && CountRows(
        Filter(
            Tracking,
            User().Email in Name,
            Status.Value = "In"
        )
    ) > 0,
    true,
    false
)

Set the OnSelect of the sign out button as below:

If(
    CountRows(
        Filter(
            Tracking,
            User().Email in Name
        )
    ) = 1,
    Patch(
        Tracking,
        LookUp(
            Tracking,
            User().Email in Name
        ),
        {
            'Time out': Text(
                Now(),
                "[$-en-GB]dd/mm/yyyy hh:mm:ss"
            ),
            Status: {Value: "Out"}
        }
    ),
    If(
        CountRows(
            Filter(
                Tracking,
                User().Email in Name
            )
        ) > 1,
        Patch(
            Tracking,
            Last(
                Filter(
                    Tracking,
                    User().Email in Name
                )
            ),
            {
                'Time out': Text(
                    Now(),
                    "[$-en-GB]dd/mm/yyyy hh:mm:ss"
                ),
                Status: {Value: "Out"}
            }
        )
    )
)

3). Add another sign in button if you want to sign in again, set the Visible of this button as below:

If(Button_SignIn.Visible=false &&Button_SignOut.Visible=false,true,false)

 Set the OnSelect of this button as below:

Patch(
    Tracking,
    Defaults(Tracking),
    {
        Name: User().Email,
        'Time in': Text(
            Now(),
            "[$-en-GB]dd/mm/yyyy hh:mm:ss"
        ),
        Status: {Value: "In"}
    }
)

Hope it could help you at some degree.

Best Regards,
Qi

OMG! Thank you so much! Works perfectly!

I learned so much (whether I retain it or not is another thing). So many different formulas that didn't even cross my mind but make so much sense.

Thank you again! I'd pay you if I could! (I wouldn't, I'm poor, but I'd find something)

Hi there

 

I am wanting to do similar to what you for a charity organisation I work with.  Would you be able to a provide a copy please?

 

Thank you

 

 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (2,395)