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Frequent Visitor

Start Flow from new appointment in meeting room

I have several meeting rooms. When a user books one of the rooms a flow should then start automatically. The flow should fill a Sharepoint list and point to a Powerapp to enable the user to order a catering or technical equipment. Each room needs his own flow. Is this possible with built in connectors? 

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Accepted Solutions

@Robert42 

You will need a connection in your Flow to that calendar.

Have a look at this posting.  It describes in the solution, the process for adding a shared or resource calendar to your Flow trigger.

 

I hope that helps move you to the next step.

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3 REPLIES 3
Super User III
Super User III

@Robert42 

Should be possible...have you looked at the "When a new event is created" trigger in the Office 365 Outlook Connector?

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Frequent Visitor

I found the trigger but I can't use it. The trigger is requesting a 'calendar id'. First I had to figure out what a calendar id is. Why can't I use the user's email address? Eg: eventroomx@contoso.com. Anyway. I tried Graph Explorer.

 

https://graph.microsoft.com/v1.0/users/conferenceroomx@contoso.com/calendar

And got the answer

 

{
    "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#users('conferenceroomx%40contoso.com')/calendar/$entity",
    "id": "AAMkA{...redacted...}ESgm5AAA=",
    "name": "Calendar",
    "color": "auto",
    "changeKey": "5wYL9{...redacted...}oqIQ==",
    "canShare": true,
    "canViewPrivateItems": true,
    "canEdit": true,
    "owner": {
        "name": "Conference Room X",
        "address": "conferenceroomx@contoso.com"
    }
}

Then I tried to use this ID for my flow. I got the following error:

 

{
  "status": 404,
  "message": "The specified object was not found in the store.\r\nclientRequestId: 8{...redacted...}5\r\nserviceRequestId: a{...redacted...}2",
  "source": "office365-we.azconn-we.p.azurewebsites.net"
}

What is wrong here?

 

Edit: The user and the calendar are existing for years. I added myself as Owner one hour ago.

@Robert42 

You will need a connection in your Flow to that calendar.

Have a look at this posting.  It describes in the solution, the process for adding a shared or resource calendar to your Flow trigger.

 

I hope that helps move you to the next step.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up. Solved your problem? - Click on Accept as Solution. Others seeking the same answers will be happy you did.
Check out my PowerApps Videos too!

View solution in original post

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