cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Submit a Collection to a SharePoint List

I am creating an app for my company that allows sales employees to request inventory using a mobile device. 

 

The app is similar to a checkout shopping cart fuction BUT no money transaction is needed. 

 

The app pulls invetory from a sharepoint list and allows the user to add items to a 'Shopping Cart' using a collection to store/display the data in a gallery. 

 

Needs: I need to submit the collection to a SharePoint list. The collection could have multiple rows.

 

Question: Is this possible to submit a collection with mutliple rows into a sharepoint list??

 

if so how?? 

 

1 ACCEPTED SOLUTION

Accepted Solutions
Anonymous
Not applicable

Hi @Anonymous

 

It is possible to submit collections to SharePoint with multiple rows at a time by using a combination of ForAll and Patch to submit the items.

 

For example, your OnSelect property of a Submit button would look something like this:

 

ForAll(CollectionName, Patch(SharePoint_ListName, Defaults(SharePoint_ListName), { ColumnName1: value1, ColumnName2: value2, etc})

- where value1, value2 are columns in your collection

 

Here's more documentation about the functions:

https://powerapps.microsoft.com/en-us/tutorials/function-patch/

https://powerapps.microsoft.com/en-us/tutorials/function-forall/

 

Let me know if you need more guidance 🙂 

View solution in original post

16 REPLIES 16
Anonymous
Not applicable

Hi @Anonymous

 

It is possible to submit collections to SharePoint with multiple rows at a time by using a combination of ForAll and Patch to submit the items.

 

For example, your OnSelect property of a Submit button would look something like this:

 

ForAll(CollectionName, Patch(SharePoint_ListName, Defaults(SharePoint_ListName), { ColumnName1: value1, ColumnName2: value2, etc})

- where value1, value2 are columns in your collection

 

Here's more documentation about the functions:

https://powerapps.microsoft.com/en-us/tutorials/function-patch/

https://powerapps.microsoft.com/en-us/tutorials/function-forall/

 

Let me know if you need more guidance 🙂 

Anonymous
Not applicable

Thanks!

 

Worked like a charm... 

 

Just to note: 

ForAll(CollectionName, Patch(SharePoint_ListName, Defaults(SharePoint_ListName), { ColumnName1: value1, ColumnName2: value2, etc})

 ColumnName1 - is the name of the sharepoint column

 

Value1 - is the collection column

Hi,

 

Good information. Any thoughts on this scenario?

 

  1. I've created a Sharepoint List to record customer site audits.
  2. In one single visit, the technician could log information for different assets where each has more than one component to assess.
  3. So it would be great to have just one form for every visit, so inside this PowerApp form, they'd be able to log the customer name, site location, but also, the audit items for each asset at once.
  4. If this isn't possible, they have to open a form every time and type customer basic information to log each one of the assets.

 

Is there a way to accomplish this?

 

To make it easy, here are two sample images:

 

 

This is the Form I expect to build:

PowerApps-MultipleRecords02.PNG

 

 

 

 

 

 

 

 

 

 

 

 

 

This is the records I expect to have:

PowerApps-MultipleRecords.PNG

 

 

 

 

 

 

 

Thanks in advance!

Anonymous
Not applicable

@anuarn this is something very easy to achieve in powerapps by creating your custom form, not using one by default.

 

For example, you would have your customer information separated from your assets, so they only get filled in once and their values are stored in variables, i.e. on a text box on the OnChange property collect the value in a variable:

 Set(vClient, textbox1.Text)

 

Then on the assets part of the app you would have your text boxes/drop downs and a button. On the button press you would collect the information given and will clear the controls to allow a new asset information to be entered. I.e. on button OnSelect property you would have:

 

Collect(cAudits, {Customer: vClient, Date: vDate, Asset: textbox2.Text, Component1: textbox3.Text});
UpdateContext({resetVal: false});
UpdateContext({resetVal: true})

Then you would use the resetVal variable on the textbox Reset property (hint: the value needs to be changed from false to true in order to take effect).

 

 

Then you would give them a button to submit all the information and on that button you will Patch your Collection to the SharePoint list.

 

Hope this makes sense 🙂

Thanks a lot @Anonymous!

 

This was very helpful for me to move forward.

Hi,

Do you also need to enable the Sharepoint List somehow?

I have added the data source, but PowerApps doesn´t recognize the column names.

"The specified column 'XXXXXXX' doesn't exist"

 

What could I be doing wrong?

Hi Winston, In case you have not found the answer to this, You will need to check the SharePoint column names. Go to the SP list advanced properties, click on column name and check the end of the URL to make sure it is correct; it may be set as the 'Title' column:

I am having exactly the same issue as Winston.  My connections look right but it is not even offering me any of the fields from my table.  

 

Just double checked my connections/data sources and they are good.  I am trying to Patch Office365User data from a collection with the headings of "NomineeName" and "JobTitle".  My sharepoint list has a person field for the Nominee and a text field for theNomineeTitle.  However, it is not showing me any fields from my sharepoint list but it does offer me the list as an option behind "patch" and "defaults".  The names in my sharepoint list are consistent of where I check. 

 

If I type the name of the SharePoint column in since it does not offer it to me, I get the message "The type of this argument "Nominee" does not match the expected type 'Record'. Found type 'Text'.

 

  

Anonymous
Not applicable

ForAll(NewCollection,Collect(MySPList,{LTitle:CollectionTitle,LcolNumber:Value(CollectioncolNumber)}))

You can try this also.

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Results posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (3,651)