cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Summing like series in a chart

Hi Everyone,

Just started playing with charts. It appears there is no way sum series of the same label. Am I missing something here

 

In this Example I am looking to have food summed as one label:

Charts.JPG

 

1 ACCEPTED SOLUTION

Accepted Solutions
mdevaney
Super User
Super User

@Anonymous 

Unfortunately, summarization of data is not a feature of PowerApps charts.  Are you familar with Excel?  The charts in PowerApps behave exactly like an Excel chart: the data supplied is the data shown.  Perhaps you also know about PivotCharts in Excel?  There's is an equilvant to this in PowerApps as well: Power BI tiles.  In Power BI you can definitely sum the data using the Power Query language and then use the tile in your app.

 

I think there are 3 ways to go here:

  1. If your datasource is less than 500 records it can be summarized by creating a collection, using GROUPBY to group the data by sales type and SUM to calculate the numbers.  There's an example of this in the documentation.
  2. If your datasource is greater than 500 records make a PowerBI tile.  I do not have any experience in this area yet but I know it can be done.
  3. Make a new table in your datasource with one record per sales type you want to summarize by.  Each time a new sale is added/deleted use the PATCH statement to update the total sales for the record in your new table.

 

That's my general suggestions on approaching the problem.  What option sounds best to you?

 

Note: I don't know much about your app but are you just trying to build a dashboard?  If this is the sole purpose for your app I would suggest using PowerBI instead. 

 

---
Please click "Accept as Solution" if my response helped to solve your issue so that others may find it more quickly. If your thought the post was helpful please give it a "Thumbs Up."

View solution in original post

5 REPLIES 5
mdevaney
Super User
Super User

@Anonymous 

Unfortunately, summarization of data is not a feature of PowerApps charts.  Are you familar with Excel?  The charts in PowerApps behave exactly like an Excel chart: the data supplied is the data shown.  Perhaps you also know about PivotCharts in Excel?  There's is an equilvant to this in PowerApps as well: Power BI tiles.  In Power BI you can definitely sum the data using the Power Query language and then use the tile in your app.

 

I think there are 3 ways to go here:

  1. If your datasource is less than 500 records it can be summarized by creating a collection, using GROUPBY to group the data by sales type and SUM to calculate the numbers.  There's an example of this in the documentation.
  2. If your datasource is greater than 500 records make a PowerBI tile.  I do not have any experience in this area yet but I know it can be done.
  3. Make a new table in your datasource with one record per sales type you want to summarize by.  Each time a new sale is added/deleted use the PATCH statement to update the total sales for the record in your new table.

 

That's my general suggestions on approaching the problem.  What option sounds best to you?

 

Note: I don't know much about your app but are you just trying to build a dashboard?  If this is the sole purpose for your app I would suggest using PowerBI instead. 

 

---
Please click "Accept as Solution" if my response helped to solve your issue so that others may find it more quickly. If your thought the post was helpful please give it a "Thumbs Up."

Anonymous
Not applicable

Dear Mdevaney,

Thank you for your reply. At this stage I am struggling learning PowerApp (beginner) and not too keen on going out and learning PowerBI at the same time. In the old days a simple SQL query would solve my problem, but powerApps works on different principals to make a more intuitive user interface. However, before I choose from your other 2 options I need to understand a technical detail. I read about a 500 record limit with Filter, Group, etc. However I am not sure how it is applied. If I Filter a CDS entity with 10,000 records and it returns 300 records from the filter is this going to work. Or does it mean the filter will only be applied to the first 500 records of the 10,000 record dataset and maybe only return a 100 records?

 

Note: The page shown is just a test page. I have been building small test pages of each part of the overall design. This page is a bit of a dashboard, however other parts of app will be data entry, searches, triggers on certain events. Basically, we have 20 companies, each company has to sumbit a daily report. Part of this report is revenue and labour. So yes, one page would be dashbord of revenue from all devisions. My next problem to solve is to trigger an event if a report is not submitted on time. From what I have read Flow is the place for this.

To answer your question: “If I Filter a CDS entity with 10,000 records and it returns 300 records from the filter is this going to work.”, my response is Yes. FILTER will look at all 10,000 records and output up to 500 records that match the criteria. This is because FILTER can be delegated. The general concept is here is when using a delegable function like FILTER all records in the database are evaluated. The number of records in the result set depends on where they are output to. For instance, a collection can store up to 500 records in memory, however a gallery can hold all of items because the data is streamed rather than stored. Hopefully this is not too much information all at once!

Once you are comfortable with PowerApps I would highly suggest looking into PowerBI. I have automated a large portion of my own reporting with Power BI and it’s query language: Power Query (it’s basically SQL with a GUI interface). If you just want to learn the query language pick up the book called “M is For Data Monkey” by Ken Puls. It’s an Excel book but it shows how to use Power Query for Excel and Power BI. I spent a weekend doing all the exercises and it was one of the most high-value technical skills I have learned in my career. Imagine combining SQL and automation scripts in Excel. It’s soooo awesome!

And yes, I agree Flow is the right place for triggered events.

Let me know if I’ve answered you questions for now. I enjoy the conceptual questions and I’m always happy to help!
Anonymous
Not applicable

Let me guess,

If you want to return data sets larger than 500 records PowerBI is the way to go?

 

JasonF

Anonymous
Not applicable

I decided to use your first solution

I created a Collection

Collect(CompanyNameCollect,'Test Sales3S')

THen created a new column filling it with the look value from the master table:

ClearCollect( CompanyCollect, AddColumns(CompanyNameCollect, "Company", crdf5_DivisionName.'Division Name'))

Then Grouped the sales by Company (Bar Chart):

ClearCollect( SalesByCompany, GroupBy(CompanyCollect,"Company","Company Sales"))

Then Sum'd the sales by company:

ClearCollect( SalesByCompanySum,AddColumns( SalesByCompany, "Total Sales", Sum('Company Sales',Sales)))

 

Like wise I can group the sales by type (Pie Chart):

ClearCollect( SalesBytypeSum,AddColumns( ClearCollect( SalesByType, GroupBy(CompanyCollect,"crdf5_salestype","Company Sales Type")), "Total Sales", Sum('Company Sales Type',Sales)))

 

And you can get this:

Charting.JPG

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank! 🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Top Solution Authors
Top Kudoed Authors
Users online (5,164)