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schwibach
Super User
Super User

Taking data from a SharePoint list item and entering it into a form on submitting

I am building an app that will create new items for a SharePoint list.

 

I have three fields in my form where users have to enter data that will go into said SharePoint list.

That part works nicely.

 

I have another column in that Sharepoint list that I want to fill for each item that is created.
But I want to take the data to fill into that column from another Sharepoint list where information is stored on each user, so they don't have to fill it in every time.

 

I think I should be adding a line above "SubmitForm(Form_NeueZahlen)"

The name of the form is "Form_Neue Zahlen"

The field name in the SharePoint list is "Schule"

and I want to enter the result of this "LookUp(Schulzugehörigkeit; Lower(Title) = Lower(User().Email); Organisation)"

 

I don't know the syntax for this. I'd appreciate any help.

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Always interested to hear about solutions/problems in the education sector.
1 ACCEPTED SOLUTION

Accepted Solutions
eka24
Community Champion
Community Champion

@schwibach 

Is your form Form_Neue Zahlen connected to the Table Schule?

 

If so:

In that field on your form you can either put the whole formula into the Default of the DataCardValue / Field on your form:

   LookUp(Schulzugehörigkeit; Lower(Title) = Lower(User().Email); Organisation)

 

OR
A better option is to create a Variable OnStart of the App:

  Set(varOrganisation,LookUp(Schulzugehörigkeit; Lower(Title) = Lower(User().Email); Organisation))

Then in the Default of the DataCardValue / Field on your form put:

  varOrganisation

------------

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eka24
Community Champion
Community Champion

@schwibach 

Is your form Form_Neue Zahlen connected to the Table Schule?

 

If so:

In that field on your form you can either put the whole formula into the Default of the DataCardValue / Field on your form:

   LookUp(Schulzugehörigkeit; Lower(Title) = Lower(User().Email); Organisation)

 

OR
A better option is to create a Variable OnStart of the App:

  Set(varOrganisation,LookUp(Schulzugehörigkeit; Lower(Title) = Lower(User().Email); Organisation))

Then in the Default of the DataCardValue / Field on your form put:

  varOrganisation

------------

If you like this post, give a Thumbs up. Where it solved your request, Mark it as a Solution to enable other users find it.

Thanks for the reply.

The problem is:
That field does not exist in my form and I don't want it shown in the app.
I could, however, follow your solution, create this field and set it to invisible.

 

Is this how you'd do it or is there a more 'proper' way of doing this? 

__________________________________
Please mark topics as solved if they are and give kudos to make people happy 🙂
Always interested to hear about solutions/problems in the education sector.
eka24
Community Champion
Community Champion

If the field does not exist on your form, then you can use the Patch Function:

 

Create a Variable OnStart of the App:

  Set(varOrganisation,LookUp(Schulzugehörigkeit; Lower(Title) = Lower(User().Email); Organisation))

 

Then insert a button and OnSelect of that button put:

Patch( SharepointListName, Defaults( SharepointListName), { Schule: varOrganisation } )

------------

If you like this post, give a Thumbs up. Where it solved your request, Mark it as a Solution to enable other users find it.

 

 

schwibach
Super User
Super User

Thank you so much! It worked like a charm.

 

I'll have to look into the Patch function more.

I don't understand, how your last solution wouldn't give me a new item with just the info from the variable instead of the 3 fields from the form and the 1 field from the other SharePoint list.

__________________________________
Please mark topics as solved if they are and give kudos to make people happy 🙂
Always interested to hear about solutions/problems in the education sector.
eka24
Community Champion
Community Champion

I believe the form is in Edit Mode that is why it did not produce new row or new item.

If you want it new item / record, the form your be in New Mode.

For the Patch:

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/functions/function-patch

------------

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