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Samyuktha
Frequent Visitor

Time Stamp when the drop down field updated

Hi Family,

I am trying to get this scenario in my Power App.

I have a multi text filed called Time Stamp and I want to display this field in Read only mode to Users.

I have a Drop Down Field called Status with options "Status A, Status B, Status C, Status D". 

Whenever User change the Status field in forward direction like from Status A to Status B I want to add a line in Time Stamp field saying "Status changed from Status A to Status B by User Name at Now()."

Whenever User change the Status field in backward direction like from Status B to Status A I want to add a line in Time Stamp field saying "Status returned back from Status B to Status A by User Name at Now()."

 

Could you please help me with elaborated steps on how I can achieve this.

Thanks

 

 

1 ACCEPTED SOLUTION

Accepted Solutions
RandyHayes
Super User
Super User

@Samyuktha 

So then without a clear way of knowing what is forward and what is backward, you can certainly update your existing column with information when it is changed.

To do so, the Update property of the 'Time Stamp' column would look like this:

If(
    !(yourStatusDropdown.Selected.Value = ThisItem.Status.Value),

    Self.Default & Char(10) &
    "Status changed from " & ThisItem.Status.Value & " to " & yourStatusDropdown.Selected.Value 
 & " by " & User().FullName & " on " & Text(Today(), ShortDate) & " at " & Text(Now(), ShortTime),

    Self.Default
)
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8 REPLIES 8
RandyHayes
Super User
Super User

@Samyuktha 

Can you provide more details on your app?

Is this a Form you are working with, or freestyle?

If a Form - what is the Item property of the form?  

If freestyle - what is the formula you are using to create/update your records?

 

 

_____________________________________________________________________________________
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@RandyHayes 

I am using Power App Standalone Canvas App.

I am using SubmitForm() to submit the records into SP List.

RandyHayes
Super User
Super User

@Samyuktha 

Okay - so it is a Form.  What is the Item property of the form?

_____________________________________________________________________________________
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@RandyHayes 

Gallery2.Selected

RandyHayes
Super User
Super User

@Samyuktha 

Since the selected record of the Gallery may or may not be reliable (this depends on the Items property of the Gallery), I would recommend the following:

1) Whatever it is that takes you to the Edit form (i.e. button, icon, etc.) add the following formula to it:  Set(glbCurrentRecord, ThisItem)

2) Change the Item property of the Form to glbCurrentRecord

 

That should all work identical to what you have now, except that you will now have a variable for the form - which we'll use next.

 

However, before going to the next step, the following information is needed:

For the Status column:

   a) What type of column is it - Text, Choice, etc?  I am guessing it is a Choice, but want to be clear how it is defined in your list.

   b) What is it about the status that determines that it is moving forward as opposed to moving backward?

   c) If you have a dropdown control for the Status, what is the Items property of that control?

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

@RandyHayes 

1) Status is a Choice Column

2) there is no control to determine forward/backward status. It just has options in it like A) Status, A1)Status B) Status, B2 Status, C3) Status, D) Status, E)Status.. etc. If we can skip this moving forward or backward requirement, can you provide remaining solution?

3) Items property of dropdown control is Choices([@'List Name'].Status)

 

RandyHayes
Super User
Super User

@Samyuktha 

So then without a clear way of knowing what is forward and what is backward, you can certainly update your existing column with information when it is changed.

To do so, the Update property of the 'Time Stamp' column would look like this:

If(
    !(yourStatusDropdown.Selected.Value = ThisItem.Status.Value),

    Self.Default & Char(10) &
    "Status changed from " & ThisItem.Status.Value & " to " & yourStatusDropdown.Selected.Value 
 & " by " & User().FullName & " on " & Text(Today(), ShortDate) & " at " & Text(Now(), ShortTime),

    Self.Default
)
_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

@RandyHayes 

Thankyou so much. Now we have some hope that we can achieve this in Power App. Can you update the formula to stop appending duplicated status changes.

 

For example: If status changed from A1 to A3, (append) then A3 to D1, (append) then D1 to A2, (append) then if user change from A2 to A3 again (don't append) this is duplication. We don't want to append this duplicated status change into Timestamp.

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