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milky_bar_may
Helper IV
Helper IV

Trouble with the Collect Function and PowerBI Integration

Hi PowerApps Wizards! 

 

I am having an annoying issue. I have created a PowerApp using PowerBI data.

 

Having created a blank Gallery and inserted labels (linking the label to the corresponding PowerBI item). 

 

I then created a button outside of the Gallery, on the screen, with a Collect function when "OnSelect". 

 

My 2 issues are this:

  • When I click the button that sends the data to the Sharepoint list, it only sends the first record. It does not send any other record from the Gallery but the first record. 
  • Secondly, I would love that if a record has been sent to the Sharepoint list that it no longer appears in the Gallery.

 

 

Can anyone please help me? I am pulling my hair out.

 

Maybe @PowerAddict you could lend some of your expertise?!

 

Many thanks

 

 

 

 

 

 

 

 

 

@PowerAddict 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @milky_bar_may ,

For your first question, if you want to patch the record back to your SP List when you click the "Check" icon, please consider set the OnSelect property of the "Check" icon to following:

Collect(
        TempCollection,
        Patch(
              SharepointListName,
              Defaults(SharepointListName),
              {
                 CustomerName: CustNametxt.Text,
                 CustomerNumber: CustNumbertxt.Text,
                 CustomerSubregion: CustSubregiontxt.Text,
                 CustRisk: CustRisktxt.Text,
                 CustomerSubregionApprover: CustRegionalFDtxt.Text,
                 CustomerCreditLimit: Value(CustCreditLimittxt.Text)
              }
        )
)

Set the Items property of the Gallery to following:

Filter(PowerBIIntegration.Data, Not('Cust Name' in TempCollection.CustomerName))

Note: The 'Cust Name' represents the column value passed from your Power BI report through PowerBIIntegration.Data formula.

Set the OnStart property of the App control or the OnVisible property of the first screen to following:

ClearCollect(TempCollection, SharepointListName)

 

For your second question, if you want to remove the record within your Gallery via press the "Remove" icon, please consider add the data source your Power BI report connects to into this embedded app firstly, then set the OnSelect property of the "Remove" icon to following:

Collect(TempCollection, ThisItem);
RemoveIf(BIReportDataSource, 'Cust Number' = ThisItem.'Cust Number') // Add this formula to remove the record from the data source your BI report connects to. If you just want to remove the record from your Gallery, please ignore this RemoveIf formula

 

Please consider take a try with above solution, then re-load your embedded app (fire the OnStart property of the App control), then check if the issue is solved.

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

8 REPLIES 8
TomasZubov
Resolver I
Resolver I

Hi @milky_bar_may ,

I'm not sure what is your current code that sends data do ShP and to what extend is possibile to edit source for the gallery, but I would go for flow to send mutliple items from PA, 

 

Let's say that I collect items in the gallery:

 

ClearCollect(GalleryCollection;Gallery1.AllItems)

then I need to create a json  

Set(ToFlow;JSON(GalleryCollection;JSONFormat.IgnoreBinaryData))

and send it to Flow, Button should run flow 

YourFlow.Run(ToFlow)

 

And flow will parse JSON, create record for each item and if the source can be connected to flow update the source record in some way that filter used for gallery items will exclude them. e.g. update state to uploaded and gallery will filter out these items.

v-xida-msft
Community Support
Community Support

Hi @milky_bar_may ,

Could you please share a bit more about the formula you typed within the "OnSelect" property of the button?

Do you want to patch all Gallery Items back to your SP List rather than just the first record?

 

Based on the issue that you mentioned, I think there is something wrong with the formula you provided within the OnSelect property of the button. Single Collect formula could not patch all Gallery Items back to your SP List.

 

As an alternative solution, I think the combination of ForAll function and Patch function could achieve your needs. I have made a test on my side, please take a try with the following workaround:

Set the OnSelect property of the "Submit" Button to following:

 

ForAll(
       RenameColumns(Gallery1.AllItems, "PrimaryColumn", "PrimaryColumn1"),
       If(
          IsBlank(LookUp('SPList', FilteredColumn = PrimaryColumn1)),
          Patch(
                'SPList',
                 Defaults('SPList'),
                 {
                    Title: Column1,
                    FilteredColumn: PrimaryColumn,
                    ...
                    ...
                 }
          )
       )
)

 

Note: The "PrimaryColumn" represents the column from your Gallery, which could identify one record uniquely. The "FilteredColumn" represents the column in your SP List, which is used to store the "PrimaryColumn" value from your Gallery. On your side, you must replace the "PrimaryColumn" and "FilterColumn" with actual column name from your Gallery and SP List.

 

More details about patch Gallery Items back to SP List, please check and see if the following thread would help in your scenario:

https://powerusers.microsoft.com/t5/Building-Power-Apps-Formerly/How-to-patch-a-checkbox-from-a-gall...

 

Please consider take a try with above solution, check if the issue is solved.

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi @TomasZubov & @v-xida-msft ,

 

Many thank you for your responses. 

 

I have restructured my Gallery as shown in the image:

Capture.JPG

 

My data for the PowerApp is coming from PowerBI integration.

 

When the user now clicks the 'tick' it gets sent to the Sharepoint list using the following Collect function:

 

Formula:

--------------------------------------------------------------------

Collect(
SharepointListName,
{
CustomerName: CustNametxt.Text,
CustomerNumber: CustNumbertxt.Text,
CustomerSubregion: CustSubregiontxt.Text,
CustRisk: CustRisktxt.Text,
CustomerSubregionApprover: CustRegionalFDtxt.Text,
CustomerCreditLimit: Value(CustCreditLimittxt.Text)
}
)

------------------------------------------------------------------------

I have two issues that I hope you or anyone else could help with: 

  • When the user clicks the 'tick' to send the data to the Sharepoint List, ideally it should now disappear from the gallery as it has been actioned.
  • Similarly, if the user wants to delete the record from the gallery without sending it to the Sharepoint list, they should be able to click the trashcan. Does code exist? 

 

Thank you for your help

 

 

Hi @milky_bar_may 

 

If you want to create such a configuration, then using a collection will be a better option here. Please follow the below expressions:

Collect is used to perform action on the local collections and not the datasource i.e. SP List.
I am assuming that the PowerBI data is stored in a collection and then the collection is referenced on to the gallery.

The expression to delete the item from gallery is:

Remove(CollectionName, ThisItem)

To save the records and clear the collection on a button click that is outside the gallery:

ForAll(Gallery1.AllItems, Patch(SPListName, Defaults(SPListName), 
{
CustomerName: CustNametxt.Text,
CustomerNumber: CustNumbertxt.Text,
CustomerSubregion: CustSubregiontxt.Text,
CustRisk: CustRisktxt.Text,
CustomerSubregionApprover: CustRegionalFDtxt.Text,
CustomerCreditLimit: Value(CustCreditLimittxt.Text)
})); Clear(CollectionName)

This will remove the entries from the collection and hence they will be disappeared from the gallery.

 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Hi @yashag2255 

 

Thank you so much for your response. 

 

I have put in the new line of code where the 'tick' is as shown in the above image: 

 

Formula:

----------------------------------------------------------------------------------

ForAll(Gallery1.AllItems, Patch(
CreditManagementToolApprovalTool,Defaults(CreditManagementToolApprovalTool);
{
CustomerName: CustNametxt.Text,
CustomerNumber: CustNumbertxt.Text,
CustomerSubregion: CustSubregiontxt.Text,
CustRisk: CustRisktxt.Text,
CustomerSubregionApprover: CustRegionalFDtxt.Text,
CustomerCreditLimit: Value(CustCreditLimittxt.Text)
}
)); Clear(Collection1)

-----------------------------------------------------------------------------

 

This works beautifully and sends mass records to my sharepoint list.

 

Unfortunately my issue is still with deleting the record and I think it might be because of the way I initially set up my collection.

 

I think maybe the problem is my Collection1.  I have set my Collection1 as Gallery1.Selected. I changed the Collection1 to other values but no luck.

 

@yashag2255  Your code worked beautifully for sending mass records to the Sharepoint List, the last bit that won't work for me is deleting items from the Gallery after patching.

 

 

Thanks for your help

 

 

 

Hi @milky_bar_may ,

For your first question, if you want to patch the record back to your SP List when you click the "Check" icon, please consider set the OnSelect property of the "Check" icon to following:

Collect(
        TempCollection,
        Patch(
              SharepointListName,
              Defaults(SharepointListName),
              {
                 CustomerName: CustNametxt.Text,
                 CustomerNumber: CustNumbertxt.Text,
                 CustomerSubregion: CustSubregiontxt.Text,
                 CustRisk: CustRisktxt.Text,
                 CustomerSubregionApprover: CustRegionalFDtxt.Text,
                 CustomerCreditLimit: Value(CustCreditLimittxt.Text)
              }
        )
)

Set the Items property of the Gallery to following:

Filter(PowerBIIntegration.Data, Not('Cust Name' in TempCollection.CustomerName))

Note: The 'Cust Name' represents the column value passed from your Power BI report through PowerBIIntegration.Data formula.

Set the OnStart property of the App control or the OnVisible property of the first screen to following:

ClearCollect(TempCollection, SharepointListName)

 

For your second question, if you want to remove the record within your Gallery via press the "Remove" icon, please consider add the data source your Power BI report connects to into this embedded app firstly, then set the OnSelect property of the "Remove" icon to following:

Collect(TempCollection, ThisItem);
RemoveIf(BIReportDataSource, 'Cust Number' = ThisItem.'Cust Number') // Add this formula to remove the record from the data source your BI report connects to. If you just want to remove the record from your Gallery, please ignore this RemoveIf formula

 

Please consider take a try with above solution, then re-load your embedded app (fire the OnStart property of the App control), then check if the issue is solved.

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi @milky_bar_may 

 

Can you please confirm that you have written Clear(CollectionName) after ForAll loop?

Also, can you share the expression used to collect the collection data and what is in the items of the Gallery control?

 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

any thanks for both of your help.

 

Unfortunately I still have issues. 

 

I might try a new post later to explain myself better.

 

Thank you

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