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Trying to connect Orgchart built using Office365 data to a Sharepoint list instead

I found a great tutorial on creating an OrgChart from Office365 data thanks to Keith Craigo: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/PowerApps-Department-Org-Chart/bc-p/12... and I have it working perfectly - thanks @KC !

 

I would however like to change the datasource to a Sharepoint list as my organisation's internal data is richer and more accurate than O365. Has anyone had experience doing this or seen a tutorial on how to do it?

 

Any advice would be very much appreciated

2 ACCEPTED SOLUTIONS

Accepted Solutions

Hello @bobgodin ,

 

I have created what you are looking for 🙂 not sure if this exactly matches your requirement but i'm sure you can recycle large part of it.

 

Warning very long post 🙂

 

You will need to create two flows

Lets start with an example If you are trying to extract org chart for all of IT department - lets say that the IT SVP is Liz. 

 

First step is to create a list and input this person's email address - so it should look something like this - here rename the title column to email.

Anonymous_Hippo_0-1658634873688.png

Second step is to create our main org chart list

Add the following columns

  1. Rename title to Name
  2. Employee - Person or group
  3. Nick Name -single line text column
  4. Employee Email ID - Person or group
  5. Reporting manager - Person or group
  6. Department - single line text column
  7. JobTitle - single line text column

Now lets look at the first flow - this flow will pull this information from this SP list and then add this to our main org chart SP list

-The flow will delete our main org chart SP list every month so that we can update it every month to capture people leaving and joining

Add HTTP action

1SC.png

URI : 

https://prod-185.westus.logic.azure.com:443/workflows/6f7db3872bd147dea22aae824f1f366f/triggers/manual/paths/invoke?api-version=2016-06-01&sp=%2Ftriggers%2Fmanual%2Frun&sv=1.0&sig=oOZxbH06izAipViXwNGLeXAxqYHSmt1TXa-GzSuesPY

Body

{
  "SiteURL": "Input your SP site address",
  "ListGuid": "Input your SP list ID which has your org chart info"
}

 

Add SP Get Items - here select the first list that you created which has our IT SVP's email address

Anonymous_Hippo_1-1658636658850.png

 

Then add initialize Variable - add this as an expression

Anonymous_Hippo_2-1658636678546.png

outputs('Get_items_Employee_Email_Configuration')?['body/value'][0]['Title']

Next add Get Top user profile - here add the value of variable in the user field then add Get Manager and add dynamic content - mail from the previous step

Anonymous_Hippo_3-1658636712369.png

Now we create the first item of our Org chart SP list - Add Create item action. Here remember to input the Org chart SP list name and add the values of title, jobtitle and other fields from the dynamic content field of "Get Top user profile" and for the manager name you can use "Get manager" output

 

Below is how your flow should look

Anonymous_Hippo_4-1658636739914.png

 

s2.png

Next let us look at flow 2

Flow 2 will extract the direct reports of the item that gets created . Please add all the steps shown below

Anonymous_Hippo_5-1658637287891.png

In the first step add Org chart SP list.

length(outputs('Get_direct_reports_(V2)')?['body/value'])

Next add apply to each step - inside condition step add Accounts enabled = true

Anonymous_Hippo_7-1658637502666.png

Here is how it should look

Anonymous_Hippo_8-1658637546091.png

JobTitle: 

coalesce( items('Apply_to_each')['jobTitle'],null)

Department:

If(empty(items('Apply_to_each')['department']),null,items('Apply_to_each')['department'])

s3.png

Hopefully this is helpful 

View solution in original post

thanks @Anonymous_Hippo that looks like a pretty thorough solution cheers 🙂

View solution in original post

2 REPLIES 2

Hello @bobgodin ,

 

I have created what you are looking for 🙂 not sure if this exactly matches your requirement but i'm sure you can recycle large part of it.

 

Warning very long post 🙂

 

You will need to create two flows

Lets start with an example If you are trying to extract org chart for all of IT department - lets say that the IT SVP is Liz. 

 

First step is to create a list and input this person's email address - so it should look something like this - here rename the title column to email.

Anonymous_Hippo_0-1658634873688.png

Second step is to create our main org chart list

Add the following columns

  1. Rename title to Name
  2. Employee - Person or group
  3. Nick Name -single line text column
  4. Employee Email ID - Person or group
  5. Reporting manager - Person or group
  6. Department - single line text column
  7. JobTitle - single line text column

Now lets look at the first flow - this flow will pull this information from this SP list and then add this to our main org chart SP list

-The flow will delete our main org chart SP list every month so that we can update it every month to capture people leaving and joining

Add HTTP action

1SC.png

URI : 

https://prod-185.westus.logic.azure.com:443/workflows/6f7db3872bd147dea22aae824f1f366f/triggers/manual/paths/invoke?api-version=2016-06-01&sp=%2Ftriggers%2Fmanual%2Frun&sv=1.0&sig=oOZxbH06izAipViXwNGLeXAxqYHSmt1TXa-GzSuesPY

Body

{
  "SiteURL": "Input your SP site address",
  "ListGuid": "Input your SP list ID which has your org chart info"
}

 

Add SP Get Items - here select the first list that you created which has our IT SVP's email address

Anonymous_Hippo_1-1658636658850.png

 

Then add initialize Variable - add this as an expression

Anonymous_Hippo_2-1658636678546.png

outputs('Get_items_Employee_Email_Configuration')?['body/value'][0]['Title']

Next add Get Top user profile - here add the value of variable in the user field then add Get Manager and add dynamic content - mail from the previous step

Anonymous_Hippo_3-1658636712369.png

Now we create the first item of our Org chart SP list - Add Create item action. Here remember to input the Org chart SP list name and add the values of title, jobtitle and other fields from the dynamic content field of "Get Top user profile" and for the manager name you can use "Get manager" output

 

Below is how your flow should look

Anonymous_Hippo_4-1658636739914.png

 

s2.png

Next let us look at flow 2

Flow 2 will extract the direct reports of the item that gets created . Please add all the steps shown below

Anonymous_Hippo_5-1658637287891.png

In the first step add Org chart SP list.

length(outputs('Get_direct_reports_(V2)')?['body/value'])

Next add apply to each step - inside condition step add Accounts enabled = true

Anonymous_Hippo_7-1658637502666.png

Here is how it should look

Anonymous_Hippo_8-1658637546091.png

JobTitle: 

coalesce( items('Apply_to_each')['jobTitle'],null)

Department:

If(empty(items('Apply_to_each')['department']),null,items('Apply_to_each')['department'])

s3.png

Hopefully this is helpful 

thanks @Anonymous_Hippo that looks like a pretty thorough solution cheers 🙂

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