Hello all awesome people.
I believe I have a very basic problem but I can not get through it.
I have a form in edit mode and within the form, there is a table to display list of data from a SharePoint list.
Because the list have more than 2000 items and can not be delegated, I an trying to store data to a collection at app start.
The collection is loading the data but when I try to load the collection data to the table, it is coming empty.
Is there anything I am missing or simply PowerApps does not have that ability?
Any help will be appreciated.
Please check attached pics for more understanding.
I have already checked and there is data in the backend to match the condition and Tried to grab all fields or a single field but nothing worked.
Solved! Go to Solution.
I checked your issue more, and you are encountering multiple issues here.
First, the data table must be configured.
There are some steps to so this :
1. After adding the Data Table control to the Canvas App, select the Data Table Control, and then on the very right side panel, under Properties tab, under "Fields", click on the purple text that says "Edit Fields"
2. On the flyout that shows up to the left of that panel, click "Add Field" that has the big plus symbol next to it.
3. In the small flyout that appears, check boxes for all the fields you want
4. and finally click the Add button.
You then get the result like this below
( but you won't get that result like below with the Collection you have as-is, read on to see why )
However, the Table must not have any sub-tables for this to see those fields
Even if you do the above, you'll encounter an issue with your Data Table.
You must flatten your table as much as possible first, otherwise, you won't see any fields that are inside nested Tables or nested Collections!
For those items which have sub-tables, even if you check the box for it, like Incident or Role for example, they'll show up as [object Object] and not show anything else. They'll look like this, for example:
The above would be what happens when trying it on coll_02 in my example app - which I think is the closest to where your data is in level of transformation, since coll02 in my example ends up looking something like this:
There are two nested tables in my coll02, Incident and Role, kind of like your Incident and Role, each of which contain more than one record.
I have a custom example where I start with a very multi-dimensional table with nested tables in it, and that table itself is nested - and then I flatten it with multiple steps to turn it into a single table. The first step turns it into coll02 like above, because initially, the whole table is nested in just two readable records, both of which only show this in a Data Table control:
Here's the full example of how to turn that above, into this instead:
(I have a sample app later below in this post you can import, but here are the steps in case)
First, make a blank app with two blank screens, Screen1, and Screen2. Leave Screen2 blank.
Screen1 Onvisible:
ClearCollect(coll_original,[{id:0,Incident:[{logname:"123name",logid:"123"},{logname:"456name",logid:"456"}],Role:[{rolename:"123name",roleid:"123"},{rolename:"456name",roleid:"456"}]},{id:1,Incident:[{logname:"b123name",logid:"b123"},{logname:"b456name",logid:"b456"}],Role:[{rolename:"b123name",roleid:"b123"},{rolename:"b456name",roleid:"b456"}]}]);
ClearCollect(coll02, ForAll(Distinct(Ungroup(coll_original.Value,"Value"),ThisRecord.Value),Result));
ClearCollect(coll03, Ungroup(coll02,"Incident"));
ClearCollect(coll04, DropColumns(AddColumns(coll03,"logid",ThisRecord.Value.logid,"logname",ThisRecord.Value.logname),"Value"));
ClearCollect(coll05, Ungroup(coll04,"Role"));
ClearCollect(coll06, DropColumns(AddColumns(coll05,"roleid",ThisRecord.Value.roleid,"rolename",ThisRecord.Value.rolename),"Value"));
Toggle between Screen2 and Screen1 once.
Add your Data Table and select coll06 when prompted.
To experiment with Data Table fields and what shows on each stage, like for example to change it to coll_original, use the right side, and click Data Source, change it through that dropdown, and when prompted to replace columns, make sure to do so. You better don't change it by the formula bar Items directly.
Notice for coll_original, which is the original source collection, it's impossible to see any data at all:
Whereas with coll06, you see all the data. With the other collections, you have the ability to see incrementally more or less data depending where in the transformation it is.
Working Sample msapp
I have attached a working (and revised) sample msapp file app31.msapp if you would like to import a full, working example yourself for your convenience.
To use the sample msapp attached, follow these steps:
1) Download the msapp file attached to this post (it's at the bottom of this post), to Desktop or a folder of your choice, by clicking on it from this post.
2) Create a new, blank Power App Canvas App
3) Go to File -> Open -> Browse
4 ) Navigate to location of .msapp file from Step 1, select it, and press the "Open" button.
5 ) The working example msapp file should load
6 ) Toggle between Screen2 and Screen1 once to initialize all the collections.
7 ) You can also check File -> Collections to see the Collections step by step as they are transformed.
8 ) You can try the full working example and also check the working formulas and setup as well in the app.
.
Hello, I wanted to inform you that I tested it some more, and specifically with your Filter.
Your Filter will not work on your collection as is, because Incident is inside a nested table. Incident.Id simply does not even exist! The nested table causes the Incident Id you are looking for to be shadowed in Incident.Value and you may notice yourself the autocomplete won't even attempt to see what's inside Incident.Value .
In other words, "Incident.Value.Id" is an impossible thing to attempt to access. This is proper, correct behavior. The Filter will only work correctly and be able to filter on incident id (which in my sample app, is most closely represented by "logid") after the whole Collection has been fully flattened first, and it probably should be flattened in a similar way as I gave in my initial response, all the way to coll06 in my response (you may also have success only flattening it up to coll04, where I have flattened the Incident, but not the Role).
If Incident is structured like in my sample app in your colPeopleInvolved collection, there may be more than one Incident id that corresponds to the outer table. So one row of your colPeopleInvolved actually has two, three, four, or who knows how many Incident Id's. In order for that to be properly checked, the data must be flattened so that the Filter would work as expected.
Power Apps doesn't even understand what's beyond Incident.Value in the first place, so it is unable to check what's really in there. The data has to be flattened first. Your attempt to look for Incident.Id won't succeed, because Incident is actually yet another Collection or Table, and it's actually Incident.Value
And Incident.Value is where it stops, so the Filter can't even be done.
You should flatten the data first, and then it would work, and I gave a detailed example about how to do it.
So in order to make sure your Filter works as intended, you should completely flatten the data first.
Please check my response where I give the detailed instructions on how to configure the data table, how to flatten the data, and include a fully working sample app to try out yourself, and see if it helps @lohaninarayan
I'm not sure because I am checking it very quickly now, but it might be because there are collections nested within your collection such as Incident and Role. You may need to Ungroup (or flatten) them into another Collection with the columns expanded out from all the nested Collections.
If this ends up being what you needed to do, here's some examples of doing this:
Ungroup record from collection
Also you can check if this pattern works for you below as well (I did not test it):
ClearCollect(newColl,Ungroup(Ungroup(colPeopleInvolved,"Incident"),"Role");
//and finally use newColl and see if your data table likes it better
See if it helps @lohaninarayan
I checked your issue more, and you are encountering multiple issues here.
First, the data table must be configured.
There are some steps to so this :
1. After adding the Data Table control to the Canvas App, select the Data Table Control, and then on the very right side panel, under Properties tab, under "Fields", click on the purple text that says "Edit Fields"
2. On the flyout that shows up to the left of that panel, click "Add Field" that has the big plus symbol next to it.
3. In the small flyout that appears, check boxes for all the fields you want
4. and finally click the Add button.
You then get the result like this below
( but you won't get that result like below with the Collection you have as-is, read on to see why )
However, the Table must not have any sub-tables for this to see those fields
Even if you do the above, you'll encounter an issue with your Data Table.
You must flatten your table as much as possible first, otherwise, you won't see any fields that are inside nested Tables or nested Collections!
For those items which have sub-tables, even if you check the box for it, like Incident or Role for example, they'll show up as [object Object] and not show anything else. They'll look like this, for example:
The above would be what happens when trying it on coll_02 in my example app - which I think is the closest to where your data is in level of transformation, since coll02 in my example ends up looking something like this:
There are two nested tables in my coll02, Incident and Role, kind of like your Incident and Role, each of which contain more than one record.
I have a custom example where I start with a very multi-dimensional table with nested tables in it, and that table itself is nested - and then I flatten it with multiple steps to turn it into a single table. The first step turns it into coll02 like above, because initially, the whole table is nested in just two readable records, both of which only show this in a Data Table control:
Here's the full example of how to turn that above, into this instead:
(I have a sample app later below in this post you can import, but here are the steps in case)
First, make a blank app with two blank screens, Screen1, and Screen2. Leave Screen2 blank.
Screen1 Onvisible:
ClearCollect(coll_original,[{id:0,Incident:[{logname:"123name",logid:"123"},{logname:"456name",logid:"456"}],Role:[{rolename:"123name",roleid:"123"},{rolename:"456name",roleid:"456"}]},{id:1,Incident:[{logname:"b123name",logid:"b123"},{logname:"b456name",logid:"b456"}],Role:[{rolename:"b123name",roleid:"b123"},{rolename:"b456name",roleid:"b456"}]}]);
ClearCollect(coll02, ForAll(Distinct(Ungroup(coll_original.Value,"Value"),ThisRecord.Value),Result));
ClearCollect(coll03, Ungroup(coll02,"Incident"));
ClearCollect(coll04, DropColumns(AddColumns(coll03,"logid",ThisRecord.Value.logid,"logname",ThisRecord.Value.logname),"Value"));
ClearCollect(coll05, Ungroup(coll04,"Role"));
ClearCollect(coll06, DropColumns(AddColumns(coll05,"roleid",ThisRecord.Value.roleid,"rolename",ThisRecord.Value.rolename),"Value"));
Toggle between Screen2 and Screen1 once.
Add your Data Table and select coll06 when prompted.
To experiment with Data Table fields and what shows on each stage, like for example to change it to coll_original, use the right side, and click Data Source, change it through that dropdown, and when prompted to replace columns, make sure to do so. You better don't change it by the formula bar Items directly.
Notice for coll_original, which is the original source collection, it's impossible to see any data at all:
Whereas with coll06, you see all the data. With the other collections, you have the ability to see incrementally more or less data depending where in the transformation it is.
Working Sample msapp
I have attached a working (and revised) sample msapp file app31.msapp if you would like to import a full, working example yourself for your convenience.
To use the sample msapp attached, follow these steps:
1) Download the msapp file attached to this post (it's at the bottom of this post), to Desktop or a folder of your choice, by clicking on it from this post.
2) Create a new, blank Power App Canvas App
3) Go to File -> Open -> Browse
4 ) Navigate to location of .msapp file from Step 1, select it, and press the "Open" button.
5 ) The working example msapp file should load
6 ) Toggle between Screen2 and Screen1 once to initialize all the collections.
7 ) You can also check File -> Collections to see the Collections step by step as they are transformed.
8 ) You can try the full working example and also check the working formulas and setup as well in the app.
.
Let's suppose you don't care about Incident and Role for colPeopleInvolved, and only want to use those for the Filter itself.
In that case, you can attempt to avoid the flattening in my example altogether, especially if you don't want any of the fields in the nested tables, to be actually inside of the data table. but you should still select the correct non-nested fields to test it, and just try it first without the Filter. Just use colPeopleInvolved for the Items property of the Data Table. Better yet, save your Filter formula somewhere if you need to have it handy, just delete the Data Table Control and just add a new one. When prompted, just select colPeopleInvolved when it shows up.
As an initial test, I suggest you try it without the Filter, just have the Data Table on the whole colPeopleInvolved and just try to select the fields in the Steps 1-4 I give in the first part of my response (particularly try to select the fields that don't have a nested table, the fields with a nested table will just show [object Object] if you use colPeopleInvolved as-is) and just see if it even works then and shows something. If it does, then the problem may be with your Filter, and/or because the data has not been flattened, or some other issue.
You can also use completely custom data cards, or just unlock the data cards where you get a roadblock (e.g. Incident) and attempt to get nested data by modifying the datacard itself rather than flatten the data and expose it in a way that results in a built-in datacard. However, this may be rather complex and non-intuitive. Manipulating datacards or using custom datacards might not be an adequate substitute for flattening the data first, so I don't recommend manipulating the data cards, and instead recommend flattening the data where you need direct access to fields inside of a "nested" table.
Hello, I wanted to inform you that I tested it some more, and specifically with your Filter.
Your Filter will not work on your collection as is, because Incident is inside a nested table. Incident.Id simply does not even exist! The nested table causes the Incident Id you are looking for to be shadowed in Incident.Value and you may notice yourself the autocomplete won't even attempt to see what's inside Incident.Value .
In other words, "Incident.Value.Id" is an impossible thing to attempt to access. This is proper, correct behavior. The Filter will only work correctly and be able to filter on incident id (which in my sample app, is most closely represented by "logid") after the whole Collection has been fully flattened first, and it probably should be flattened in a similar way as I gave in my initial response, all the way to coll06 in my response (you may also have success only flattening it up to coll04, where I have flattened the Incident, but not the Role).
If Incident is structured like in my sample app in your colPeopleInvolved collection, there may be more than one Incident id that corresponds to the outer table. So one row of your colPeopleInvolved actually has two, three, four, or who knows how many Incident Id's. In order for that to be properly checked, the data must be flattened so that the Filter would work as expected.
Power Apps doesn't even understand what's beyond Incident.Value in the first place, so it is unable to check what's really in there. The data has to be flattened first. Your attempt to look for Incident.Id won't succeed, because Incident is actually yet another Collection or Table, and it's actually Incident.Value
And Incident.Value is where it stops, so the Filter can't even be done.
You should flatten the data first, and then it would work, and I gave a detailed example about how to do it.
So in order to make sure your Filter works as intended, you should completely flatten the data first.
Please check my response where I give the detailed instructions on how to configure the data table, how to flatten the data, and include a fully working sample app to try out yourself, and see if it helps @lohaninarayan
Thanks for the reply and all examples you have posted.
I have managed to fix the issue with the help of your examples. However, ended up creating different connection;
col1. get the desired list with delegable filter
col2. added new column with incident object value
col3. added new column with role object value
col4. dropped column incident and role object
And I was able to use col4 to display on my table.
My question to you is, is there a shorter script to have less collections?
I am marking your post as solution because it helped me solve the issue.
Thanks
Narayan
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In the bustling world of technology, two dynamic leaders, Geetha Sivasailam and Ben McMann, have been at the forefront, steering the ship of the Dallas Fort Worth Power Platform User Group since its inception in February 2019. As Practice Lead (Power Platform | Fusion Dev) at Lantern, Geetha brings a wealth of consulting experience, while Ben, a key member of the Studio Leadership team at Lantern, specializes in crafting strategies that leverage Microsoft digital technologies to transform business models. Empowering Through Community Leadership Geetha and Ben's journey as user group leaders began with a simple yet powerful goal: to create a space where individuals across the DFW area could connect, grow their skills, and add value to their businesses through the Power Platform. The platform, known for its versatility, allows users to achieve more with less code and foster creativity. The Power of Community Impact Reflecting on their experiences, Geetha and Ben emphasize the profound impact that community engagement has had on both their professional and personal lives. The Power Platform community, they note, is a wellspring of resources and opportunities, fostering continuous learning, skill enhancement, and networking with industry experts and peers. Favorite Moments and Words of Wisdom The duo's favorite aspect of leading the user group lies in witnessing the transformative projects and innovations community members create with the Power Platform. Their advice to aspiring user group leaders? "Encourage diverse perspectives, maintain an open space for idea-sharing, stay curious, and, most importantly, have fun building a vibrant community." Building Bridges, Breaking Barriers Geetha and Ben encourage others to step into the realm of user group leadership, citing the rewarding experience of creating and nurturing a community of like-minded individuals. They highlight the chance to influence, impact, and positively guide others, fostering connections that extend beyond mere technology discussions. Joining a User Group: A Gateway to Growth The leaders stress the importance of joining a user group, emphasizing exposure to diverse perspectives, solutions, and career growth opportunities within the Power Platform community. "Being part of such a group provides a supportive environment for seeking advice, sharing experiences, and navigating challenges." A Year of Milestones Looking back at the past year, Geetha and Ben express pride in the group's growth and global participation. They recount the enriching experience of meeting members in person at the Microsoft Power Platform conference, showcasing the diverse range of perspectives and guest speakers that enriched the community's overall experience. Continuous Learning on the Leadership Journey As user group leaders, Geetha and Ben recognize the continuous learning curve, blending interpersonal skills, adaptability, and dedication to foster a vibrant community. They highlight the importance of patience, persistence, and flexibility in achieving group goals, noting the significance of listening to the needs and suggestions of group members.They invite all tech enthusiasts to join the Dallas Fort Worth Power Platform User Group, a thriving hub where the power of community propels individuals to new heights in the dynamic realm of technology.
This is the TENTH post in our ongoing series dedicated to helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we feature new content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start. Community Support is part of every one of our communities, accessible to all our community members. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Community Accounts & Registration is the go-to source for any and all information related to your account here in the community. It's full of great knowledge base articles that will help you manage your community account and know what steps to take if you wish to close your account. ● Power Apps ● Power Automate ● Power Pages, ● Copilot Studio Using the Community is your source for assistance with everything from Community User Groups to FAQ's and more. If you want to know what kudos are, how badges work, how to level up your User Group or something else, you will probably find the answers here. ● Power Apps ● Power Automate ● Power Pages ● Copilot Studio Community Feedback is where you can share opportunities, concerns, or get information from the Community Engagement team. It's your best place to post a question about an issue you're having in the community, a general question you need answered. Whatever it is, visit Community Feedback to get the answers you need right away. Our team is honored to partner with you and can't wait to help you! ● Power Apps ● Power Automate ● Power Pages ● Copilot Studio
What an amazing event we had this year, as Microsoft showcased the latest advancements in how AI has the potential to reshape how customers, partners and developers strategize the future of work. Check out below some of our handpicked videos and Ignite announcements to see how Microsoft is driving real change for users and businesses across the globe. Video Highlights Click the image below to check out a selection of Ignite 2023 videos, including the "Microsoft Cloud in the era of AI" keynote from Scott Guthrie, Charles Lamanna, Arun Ulag, Sarah Bird, Rani Borkar, Eric Boyd, Erin Chapple, Ali Ghodsi, and Seth Juarez. There's also a great breakdown of the amazing Microsoft Copilot Studio with Omar Aftab, Gary Pretty, and Kendra Springer, plus exciting sessions from Rajesh Jha, Jared Spataro, Ryan Jones, Zohar Raz, and many more. Blog Announcements Microsoft Copilot presents an opportunity to reimagine the way we work—turning natural language into the most powerful productivity tool on the planet. With AI, organizations can unearth value in data across productivity tools like business applications and Microsoft 365. Click the link below to find out more. Check out the latest features in Microsoft Power Apps that will help developers create AI-infused apps faster, give administrators more control over managing thousands of Microsoft Power Platform makers at scale, and deliver better experiences to users around the world. Click the image below to find out more. Click below to discover new ways to orchestrate business processes across your organization with Copilot in Power Automate. With its user-friendly interface that offers hundreds of prebuilt drag-and-drop actions, more customers have been able to benefit from the power of automation. Discover how Microsoft Power Platform and Microsoft Dataverse are activating the strength of your enterprise data using AI, the announcement of “plugins for Microsoft Copilot for Microsoft 365”, plus two new Power Apps creator experiences using Excel and natural language. Click below to find out more about the general availability of Microsoft Fabric and the public preview of Copilot in Microsoft Fabric. With the launch of these next-generation analytics tools, you can empower your data teams to easily scale the demand on your growing business. And for the rest of all the good stuff, click the link below to visit the Microsoft Ignite 2023 "Book of News", with over ONE HUNDRED announcements across infrastructure, data, security, new tools, AI, and everything else in-between!
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