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lohaninarayan
Helper I
Helper I

Unable to filter and populate details to a table from collection

Hello all awesome people.

I believe I have a very basic problem but I can not get through it.

I have a form in edit mode and within the form, there is a table to display list of data from a SharePoint list.

Because the list have more than 2000 items and can not be delegated, I an trying to store data to a collection at app start.

The collection is loading the data but when I try to load the collection data to the table, it is coming empty.

Is there anything I am missing or simply PowerApps does not have that ability?

Any help will be appreciated.

Please check attached pics for more understanding.

I have already checked and there is data in the backend to match the condition and Tried to grab all fields or a single field but nothing worked.

lohaninarayan_0-1662531948918.png

lohaninarayan_1-1662532010414.png

lohaninarayan_2-1662532051007.png

 

 

 

2 ACCEPTED SOLUTIONS

Accepted Solutions
poweractivate
Most Valuable Professional
Most Valuable Professional

@lohaninarayan 


I checked your issue more, and you are encountering multiple issues here.

First, the data table must be configured.

There are some steps to so this :

 

1. After adding the Data Table control to the Canvas App, select the Data Table Control, and then on the  very right side panel, under Properties tab, under "Fields", click on the purple text that says "Edit Fields"

2. On the flyout that shows up to the left of that panel, click "Add Field" that has the big plus symbol next to it.

poweractivate_0-1662544649560.png

 

3. In the small flyout that appears, check boxes for all the fields you want
4. and finally click the Add button.

poweractivate_7-1662545815452.png

 

 

You then get the result like this below

but you won't get that result like below with the Collection you have as-is, read on to see why )

poweractivate_3-1662544899099.png

 

However, the Table must not have any sub-tables for this to see those fields

 

Even if you do the above, you'll encounter an issue with your Data Table.

 

You must flatten your table as much as possible first, otherwise, you won't see any fields that are inside nested Tables or nested Collections!

For those items which have sub-tables, even if you check the box for it, like Incident or Role for example, they'll show up as [object Object] and not show anything else. They'll look like this, for example:

poweractivate_4-1662545034925.png

 

The above would be what happens when trying it on coll_02 in my example app - which I think is the closest to where your data is in level of transformation, since coll02 in my example ends up looking something like this:

 

poweractivate_6-1662545342647.png

There are two nested tables in my coll02, Incident and Role, kind of like your Incident and Role, each of which contain more than one record.

I have a custom example where I start with a very multi-dimensional table with nested tables in it, and that table itself is nested - and then I flatten it with multiple steps to turn it into a single table. The first step turns it into coll02 like above, because initially, the whole table is nested in just two readable records, both of which only show this in a Data Table control:

 

poweractivate_5-1662545254307.png

 

 

Here's the full example of how to turn that above, into this instead:

poweractivate_3-1662544899099.png



(I have a sample app later below in this post you can import, but here are the steps in case)

 

First, make a blank app with two blank screens, Screen1, and Screen2. Leave Screen2 blank.

 

Screen1 Onvisible:

 

 

ClearCollect(coll_original,[{id:0,Incident:[{logname:"123name",logid:"123"},{logname:"456name",logid:"456"}],Role:[{rolename:"123name",roleid:"123"},{rolename:"456name",roleid:"456"}]},{id:1,Incident:[{logname:"b123name",logid:"b123"},{logname:"b456name",logid:"b456"}],Role:[{rolename:"b123name",roleid:"b123"},{rolename:"b456name",roleid:"b456"}]}]);

ClearCollect(coll02, ForAll(Distinct(Ungroup(coll_original.Value,"Value"),ThisRecord.Value),Result));

ClearCollect(coll03, Ungroup(coll02,"Incident"));

ClearCollect(coll04, DropColumns(AddColumns(coll03,"logid",ThisRecord.Value.logid,"logname",ThisRecord.Value.logname),"Value"));

ClearCollect(coll05, Ungroup(coll04,"Role"));

ClearCollect(coll06, DropColumns(AddColumns(coll05,"roleid",ThisRecord.Value.roleid,"rolename",ThisRecord.Value.rolename),"Value"));

 

 

Toggle between Screen2 and Screen1 once.

 

Add your Data Table and select coll06 when prompted.

 

To experiment with Data Table fields and what shows on each stage, like for example to change it to coll_original, use the right side, and click Data Source, change it through that dropdown, and when prompted to replace columns, make sure to do so. You better don't change it by the formula bar Items directly.

 

Notice for coll_original, which is the original source collection, it's impossible to see any data at all:

poweractivate_5-1662545254307.png

 

 

Whereas with coll06, you see all the data. With the other collections, you have the ability to see incrementally more or less data depending where in the transformation it is.

 



Working Sample msapp

 

have attached a working (and revised) sample msapp file app31.msapp if you would like to import a full, working example yourself for your convenience.

 

To use the sample msapp attached, follow these steps:

 

1) Download the msapp file attached to this post (it's at the bottom of this post), to Desktop or a folder of your choice, by clicking on it from this post.

2) Create a new, blank Power App Canvas App

3) Go to File -> Open -> Browse

poweractivate_1-1662544680553.png

 

 

4 ) Navigate to location of .msapp file from Step 1, select it, and press the "Open" button.

5 ) The working example msapp file should load

6 ) Toggle between Screen2 and Screen1 once to initialize all the collections.
7 ) You can also check File -> Collections to see the Collections step by step as they are transformed.

8 ) You can try the full working example and also check the working formulas and setup as well in the app.


.

View solution in original post

poweractivate
Most Valuable Professional
Most Valuable Professional

@lohaninarayan 

 

Hello, I wanted to inform you that I tested it some more, and specifically with your Filter.

 

Your Filter will not work on your collection as is, because Incident is inside a nested table. Incident.Id simply does not even exist! The nested table causes the Incident Id you are looking for to be shadowed in Incident.Value and you may notice yourself the autocomplete won't even attempt to see what's inside Incident.Value .

 

In other words, "Incident.Value.Id" is an impossible thing to attempt to access. This is proper, correct behavior.  The Filter will only work correctly and be able to filter on incident id (which in my sample app, is most closely represented by "logid") after the whole Collection has been fully flattened first, and it probably should be flattened in a similar way as I gave in my initial response, all the way to coll06 in my response (you may also have success only flattening it up to coll04, where I have flattened the Incident, but not the Role).

 

If Incident is structured like in my sample app in your colPeopleInvolved collection, there may be more than one Incident id that corresponds to the outer table. So one row of your colPeopleInvolved actually has two, three, four, or who knows how many Incident Id's. In order for that to be properly checked, the data must be flattened so that the Filter would work as expected.

 

Power Apps doesn't even understand what's beyond Incident.Value in the first place, so it is unable to check what's really in there. The data has to be flattened first. Your attempt to look for Incident.Id won't succeed, because Incident is actually yet another Collection or Table, and it's actually Incident.Value

And Incident.Value is where it stops, so the Filter can't even be done.

 

You should flatten the data first, and then it would work, and I gave a detailed example about how to do it.

 

So in order to make sure your Filter works as intended, you should completely flatten the data first. 

 

Please check my response where I give the detailed instructions on how to configure the data table, how to flatten the data, and include a fully working sample app to try out yourself, and see if it helps @lohaninarayan 

View solution in original post

5 REPLIES 5
poweractivate
Most Valuable Professional
Most Valuable Professional

@lohaninarayan 

 

I'm not sure because I am checking it very quickly now, but it might be because there are collections nested within your collection such as Incident and Role. You may need to Ungroup (or flatten) them into another Collection with the columns expanded out from all the nested Collections. 

 

If this ends up being what you needed to do, here's some examples of doing this:

 

Aggregation nested collection

Ungroup record from collection 

Also you can check if this pattern works for you below as well (I did not test it):

 

ClearCollect(newColl,Ungroup(Ungroup(colPeopleInvolved,"Incident"),"Role");

//and finally use newColl and see if your data table likes it better

 

See if it helps @lohaninarayan 

poweractivate
Most Valuable Professional
Most Valuable Professional

@lohaninarayan 


I checked your issue more, and you are encountering multiple issues here.

First, the data table must be configured.

There are some steps to so this :

 

1. After adding the Data Table control to the Canvas App, select the Data Table Control, and then on the  very right side panel, under Properties tab, under "Fields", click on the purple text that says "Edit Fields"

2. On the flyout that shows up to the left of that panel, click "Add Field" that has the big plus symbol next to it.

poweractivate_0-1662544649560.png

 

3. In the small flyout that appears, check boxes for all the fields you want
4. and finally click the Add button.

poweractivate_7-1662545815452.png

 

 

You then get the result like this below

but you won't get that result like below with the Collection you have as-is, read on to see why )

poweractivate_3-1662544899099.png

 

However, the Table must not have any sub-tables for this to see those fields

 

Even if you do the above, you'll encounter an issue with your Data Table.

 

You must flatten your table as much as possible first, otherwise, you won't see any fields that are inside nested Tables or nested Collections!

For those items which have sub-tables, even if you check the box for it, like Incident or Role for example, they'll show up as [object Object] and not show anything else. They'll look like this, for example:

poweractivate_4-1662545034925.png

 

The above would be what happens when trying it on coll_02 in my example app - which I think is the closest to where your data is in level of transformation, since coll02 in my example ends up looking something like this:

 

poweractivate_6-1662545342647.png

There are two nested tables in my coll02, Incident and Role, kind of like your Incident and Role, each of which contain more than one record.

I have a custom example where I start with a very multi-dimensional table with nested tables in it, and that table itself is nested - and then I flatten it with multiple steps to turn it into a single table. The first step turns it into coll02 like above, because initially, the whole table is nested in just two readable records, both of which only show this in a Data Table control:

 

poweractivate_5-1662545254307.png

 

 

Here's the full example of how to turn that above, into this instead:

poweractivate_3-1662544899099.png



(I have a sample app later below in this post you can import, but here are the steps in case)

 

First, make a blank app with two blank screens, Screen1, and Screen2. Leave Screen2 blank.

 

Screen1 Onvisible:

 

 

ClearCollect(coll_original,[{id:0,Incident:[{logname:"123name",logid:"123"},{logname:"456name",logid:"456"}],Role:[{rolename:"123name",roleid:"123"},{rolename:"456name",roleid:"456"}]},{id:1,Incident:[{logname:"b123name",logid:"b123"},{logname:"b456name",logid:"b456"}],Role:[{rolename:"b123name",roleid:"b123"},{rolename:"b456name",roleid:"b456"}]}]);

ClearCollect(coll02, ForAll(Distinct(Ungroup(coll_original.Value,"Value"),ThisRecord.Value),Result));

ClearCollect(coll03, Ungroup(coll02,"Incident"));

ClearCollect(coll04, DropColumns(AddColumns(coll03,"logid",ThisRecord.Value.logid,"logname",ThisRecord.Value.logname),"Value"));

ClearCollect(coll05, Ungroup(coll04,"Role"));

ClearCollect(coll06, DropColumns(AddColumns(coll05,"roleid",ThisRecord.Value.roleid,"rolename",ThisRecord.Value.rolename),"Value"));

 

 

Toggle between Screen2 and Screen1 once.

 

Add your Data Table and select coll06 when prompted.

 

To experiment with Data Table fields and what shows on each stage, like for example to change it to coll_original, use the right side, and click Data Source, change it through that dropdown, and when prompted to replace columns, make sure to do so. You better don't change it by the formula bar Items directly.

 

Notice for coll_original, which is the original source collection, it's impossible to see any data at all:

poweractivate_5-1662545254307.png

 

 

Whereas with coll06, you see all the data. With the other collections, you have the ability to see incrementally more or less data depending where in the transformation it is.

 



Working Sample msapp

 

have attached a working (and revised) sample msapp file app31.msapp if you would like to import a full, working example yourself for your convenience.

 

To use the sample msapp attached, follow these steps:

 

1) Download the msapp file attached to this post (it's at the bottom of this post), to Desktop or a folder of your choice, by clicking on it from this post.

2) Create a new, blank Power App Canvas App

3) Go to File -> Open -> Browse

poweractivate_1-1662544680553.png

 

 

4 ) Navigate to location of .msapp file from Step 1, select it, and press the "Open" button.

5 ) The working example msapp file should load

6 ) Toggle between Screen2 and Screen1 once to initialize all the collections.
7 ) You can also check File -> Collections to see the Collections step by step as they are transformed.

8 ) You can try the full working example and also check the working formulas and setup as well in the app.


.

poweractivate
Most Valuable Professional
Most Valuable Professional

@lohaninarayan 

Let's suppose you don't care about Incident and Role for colPeopleInvolved, and only want to use those for the Filter itself.

In that case, you can attempt to avoid the flattening in my example altogether, especially if you don't want any of the fields in the nested tables, to be actually inside of the data table. but you should still select the correct non-nested fields to test it, and just try it first without the Filter. Just use colPeopleInvolved for the Items property of the Data Table. Better yet, save your Filter formula somewhere if you need to have it handy, just delete the Data Table Control and just add a new one. When prompted, just select colPeopleInvolved when it shows up.

 

As an initial test, I suggest you try it without the Filter, just have the Data Table on the whole colPeopleInvolved and just try to select the fields in the Steps 1-4 I give in the first part of my response (particularly try to select the fields that don't have a nested table, the fields with a nested table will just show [object Object] if you use colPeopleInvolved as-is) and just see if it even works then and shows something. If it does, then the problem may be with your Filter, and/or because the data has not been flattened, or some other issue. 

 

You can also use completely custom data cards, or just unlock the data cards where you get a roadblock (e.g. Incident) and attempt to get nested data by modifying the datacard itself rather than flatten the data and expose it in a way that results in a built-in datacard. However, this may be rather complex and non-intuitive. Manipulating datacards or using custom datacards might not be an adequate substitute for flattening the data first, so I don't recommend manipulating the data cards, and instead recommend flattening the data where you need direct access to fields inside of a "nested" table.

poweractivate
Most Valuable Professional
Most Valuable Professional

@lohaninarayan 

 

Hello, I wanted to inform you that I tested it some more, and specifically with your Filter.

 

Your Filter will not work on your collection as is, because Incident is inside a nested table. Incident.Id simply does not even exist! The nested table causes the Incident Id you are looking for to be shadowed in Incident.Value and you may notice yourself the autocomplete won't even attempt to see what's inside Incident.Value .

 

In other words, "Incident.Value.Id" is an impossible thing to attempt to access. This is proper, correct behavior.  The Filter will only work correctly and be able to filter on incident id (which in my sample app, is most closely represented by "logid") after the whole Collection has been fully flattened first, and it probably should be flattened in a similar way as I gave in my initial response, all the way to coll06 in my response (you may also have success only flattening it up to coll04, where I have flattened the Incident, but not the Role).

 

If Incident is structured like in my sample app in your colPeopleInvolved collection, there may be more than one Incident id that corresponds to the outer table. So one row of your colPeopleInvolved actually has two, three, four, or who knows how many Incident Id's. In order for that to be properly checked, the data must be flattened so that the Filter would work as expected.

 

Power Apps doesn't even understand what's beyond Incident.Value in the first place, so it is unable to check what's really in there. The data has to be flattened first. Your attempt to look for Incident.Id won't succeed, because Incident is actually yet another Collection or Table, and it's actually Incident.Value

And Incident.Value is where it stops, so the Filter can't even be done.

 

You should flatten the data first, and then it would work, and I gave a detailed example about how to do it.

 

So in order to make sure your Filter works as intended, you should completely flatten the data first. 

 

Please check my response where I give the detailed instructions on how to configure the data table, how to flatten the data, and include a fully working sample app to try out yourself, and see if it helps @lohaninarayan 

Hi @poweractivate 

 

Thanks for the reply and all examples you have posted.

I have managed to fix the issue with the help of your examples. However, ended up creating different connection;

col1. get the desired list with delegable filter

col2. added new column with incident object value

col3. added new column with role object value

col4. dropped column incident and role object

 And I was able to use col4 to display on my table.

My question to you is, is there a shorter script to have less collections?

I am marking your post as solution because it helped me solve the issue.

 

Thanks

Narayan

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It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   This Week's Topic: How to Become a Community Blog Author We want YOU to be part of the community blog! Sharing your knowledge of Power Platform is an essential part of our community! Here's why:   It helps create a vibrant and dynamic community of makers who can learn from each other’s experiences and insights.It provides a platform for collaboration and innovation, where members can share their ideas and work together to develop new solutions.It helps promote Power Platform by showcasing its capabilities and real-world applications.It helps build trust and credibility in the community because you are providing valuable information and resources your fellow community members can use to improve their skills and knowledge. By sharing your knowledge of Power Platform in the community blog, you help us create a more engaged and informed community, better equipped to tackle complex challenges. To get started with blogging across the Power Platform communities, please visit the following links:   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studios: https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Community/bg-p/PVACommunityBlogPower Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for a button like the one below on the right rail of your community blog, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!  

June 2024 Community Newsletter

It's time for the June Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovus Fubar AmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankifernandosilvaragavanrajanBCBuizerExpiscornovusrenatoromaoLucas001timlAlexEncodianViswavEmadBeshaiDBO_DVDeenujiUmiantaChrist0fGochixVishnuReddy1997citron-trucmandelaVishalJhaverieetuRoboJohanTprathyooanandm08VictorIvanidzenicoxrfm1964shashankbhidepaulbeck1 rpaa   LATEST NEWS Summer of Solutions 2024 The Summer of Solutions challenge kicked off this month - an amazing Microsoft Community initiative to win free tickets to the Power Platform Community Conferencethis September in Las Vegas. The challenge is NOW OPEN to all #PowerPlatform community members and will consist of four weekly entry periods until July 14th, 2024. Click the image below to find out more on how you can win free tickets to #PPCC24 by entering the Summer of Solutions TODAY!   Microsoft Customer Stories We're constantly working with an array of great businesses across the globe to assist them in taking advantage of the latest business applications technology. If you'd like to find out more about their low code journeys, click the image below to view our playlist of Customer Stories to discover how Accenture, Lumen Technologies, Cineplex, and many more, are streamlining their business processes with Microsoft Power Platform.     Microsoft Leap Program Have you heard of Microsoft Leap - a global program designed to recruit, develop, and upskill unconventional talent for careers in the tech space. Microsoft Leap organizes a number of pathways into the industry, including the recent "NFL Legend Cohort - Technical Program Management" run jointly with the NFL Player Care Foundation (PCF) who are dedicated to helping retired players improve their quality of life. Click the image below to find out more about the great day shared at the Redmond campus and be sure to visit the Microsoft Leap website to discover how this amazing initiative is helping re-launch the lives of countless individuals. www.leap.microsoft.com       UPCOMING EVENTS Biz Apps Partner Summit | Seattle | July 24-25 It's not long now until the Biz Apps Partner Summit, which takes place at the Hilton Bellevue in Seattle on July 24-25, 2024. This event is the perfect place to network, connect, and learn how to scale your Microsoft practice, drive profitable revenue, and dazzle your customers! There's a great selection of speakers, including the likes of Tom Patterson, Donald Kossmann Joseph Corigliano, Cecilia Flombaum, Peter Jensen, John Siefert, Becky Lymberis, Daniel Rippey, and many more. Click the image below to find out more and register today!     TechCon365 & Power Platform Conference | D.C. | August 12-16 Things are hotting up for the next TechCon365 & PWRCON Conference in Washington D.C. on August 12-16, 2024. Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe,and many more, this is the perfect event for those that are looking to gain invaluable insights from industry experts. Click the image below to grab your tickets today!     Power Platform Community Conference | Vegas | Sept. 18-20th Are you ready to come and join the fun in Las Vegas this September at PPCC24? This event is the perfect place to connect with fellow business applications enthusiasts and share your knowledge with the worldwide Microsoft Community. Now's your chance to hold all the aces. Just click the image below to find out more and we hope to see you go ALL-IN this September in Las Vegas!     For more events, click the image below to visit the Community Days website.  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

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