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TM3K
Frequent Visitor

Update Sharepoint list item after approval flow

Dear community

 

I am a new power platform user and this my first post. Hope I have chosen an adequate forum.

 

Currently, I am saving data from a Microsoft Form in a Sharepoint List. The Response details contain a multiple choice field through which "apply to each" loops through. For instance, I may submit my form once but create three items in the Sharepoint list. So far so good:

 

TM3K_0-1623637443080.png

The items all come with a status "pending." After creation of the items, an approval will be triggered. 

What I want to do is to update the added item(s) with "Update Item."

 

TM3K_1-1623637766323.png

 

The issue I have is how to reference the items I have just created? 

 

I found multiple posts where the user use the trigger "When a new item is created," which comes along with the particular ID.

Since my trigger is a Form, the "Response ID" of the form certainly does not match with the ID of the Sharepoint list.

 

I hope the given information is sufficient. Thank you for your support!

 

Thomas

 

1 ACCEPTED SOLUTION

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TM3K
Frequent Visitor

I have stored the ID of each row in an array with the following loop:

 

TM3K_0-1623795243789.png

After appending, the array looks as follows:

TM3K_1-1623795343565.png

After approval, another loop "Apply to each 2" only updates the items with the IDs stored in the array.

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4 REPLIES 4
BCLS776
Super User
Super User

Is there anything stopping you from triggering the approval and update items within the existing "apply to each" loop? In that way, you can directly reference the dynamic link to the item you just created.

The other way is to do a List items and filter it out so you get only the most recently-added items. Perhaps your Response ID is getting saved to the list, so it can become your filter criteria?

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Help the community help more users by choosing to "Accept as Solution" if this post met your needs. If you liked the post and want to show some appreciation, please give it a Thumbs Up.
TM3K
Frequent Visitor

The issue which arises is that if the submitter chose multiple entries in the multiple choice field (e.g. 2 or 3), the approval would trigger for each item.

 

I was thinking whether I can count the added rows first (n = How often do I loop through "Apply each" - number of chosen multiple choice answers) and then take the last n items and updated their column respectively. But I have currently no idea how to deal with it.

 

Knowing only a bit about your needs, what do you think of the idea of storing the Response ID from Forms with each item you are creating in the Sharepoint list? That gives you something to filter a list on later.

_________________________________________________________________________________________
Help the community help more users by choosing to "Accept as Solution" if this post met your needs. If you liked the post and want to show some appreciation, please give it a Thumbs Up.
TM3K
Frequent Visitor

I have stored the ID of each row in an array with the following loop:

 

TM3K_0-1623795243789.png

After appending, the array looks as follows:

TM3K_1-1623795343565.png

After approval, another loop "Apply to each 2" only updates the items with the IDs stored in the array.

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