cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
FDOSSANT
Regular Visitor

Update only dates shown in the gallery

I've an app where we can filter and export to MSExcel some data in the gallery and I'd like know if When I export this gallery, is it possible to add the word "processed" in the Status column of the sharepoint?

3.png

 

Thanks!!!

4 ACCEPTED SOLUTIONS

Accepted Solutions
BCLS776
Super User
Super User

Instead, try this one. The last code I posted incorrectly referenced the record:

ForAll(SharePoint_gtw_BCN,
    Patch(SharePoint_gtw_BCN, ThisRecord, {Status: "Processed"})
)

As well, you've got some error checking on your CSV export and you can include this code those checks. The ForAll will return a table of records, and one way to check that it ran is that the table will not be empty. In other words, !IsEmpty on the ForAll will return true.

 

Bryan

 

Bryan

 

_________________________________________________________________________________________
Help the community help more users by choosing to "Accept as Solution" if this post met your needs. If you liked the post and want to show some appreciation, please give it a Thumbs Up.

View solution in original post

BCLS776
Super User
Super User

OK, one more try:

With({aTable: SharePoint_gtw_BCN},
    ForAll(aTable,
        Patch(SharePoint_gtw_BCN, ThisRecord, {Status: "Processed"})
    )
)
_________________________________________________________________________________________
Help the community help more users by choosing to "Accept as Solution" if this post met your needs. If you liked the post and want to show some appreciation, please give it a Thumbs Up.

View solution in original post

FDOSSANT
Regular Visitor

Perfect!!!!! Thanks, Bryan!!!!

View solution in original post

BCLS776
Super User
Super User

@FDOSSANT, in response to your private message about adjusting this code to affect only the items from the Sharepoint List that are returned by your filter, here's how we do it:

With({aTable: Filter(
    SharePoint_gtw_BCN;
    StartsWith(
        Status;
        "-"
    );
    StartsWith(
        Title;
        TextSearchBox1.Text
    );
    StartsWith(
        'DEST.';
        TextSearchBox2.Text
    );
    StartsWith(
        BRANCH.Value;
        TextSearchBox3.Text
    );
    If(
        !IsBlank(DatePicker1.SelectedDate);
        'FECHA ENTREGA' = DatePicker1.SelectedDate;
        true
    );
    If(
        !IsBlank(DatePicker1.SelectedDate);
        'FECHA ENTREGA' = DatePicker1.SelectedDate;
        true
    )
    )}, // This creates the table of records to edit

// This edits the records' Status to show "Processed"
    ForAll(aTable,
        Patch(SharePoint_gtw_BCN, ThisRecord, {Status: "Processed"})
    )
)

We replace the Sharepoint List in the With() statement with the filter code. 

 

Hope this helps,

Bryan

_________________________________________________________________________________________
Help the community help more users by choosing to "Accept as Solution" if this post met your needs. If you liked the post and want to show some appreciation, please give it a Thumbs Up.

View solution in original post

10 REPLIES 10
BCLS776
Super User
Super User

If you use the Export functionality available within Sharepoint to directly export to IQY or CSV, then I don't believe it is possible to update the Status column at the same time. However, if you do this export using a Power App (integrated with the list or using a connector), then yes you can update the Status column as part of the app's functionality.

 

If you plan to use an app, I recommend searching on here for something like "exporting to a CSV", which should bring up multiple solutions for converting tabular data into a CSV for import into Excel.

 

Hope this helps,

Bryan

_________________________________________________________________________________________
Help the community help more users by choosing to "Accept as Solution" if this post met your needs. If you liked the post and want to show some appreciation, please give it a Thumbs Up.

Hello Bryan!!! thanks for quick reply and sorry for my poor explanation before.... In fact, the app has a button (excel icone) linked to a flow in power automate.

1.png

 

This is the flow in power Automate:

4.JPG

Then, what I'd really like is know if is possible to "add" the update to column "status" in the same flow. If it is possible, do you know what steps in power automate can I use do do it?

 

thanks one more time!!!!

BCLS776
Super User
Super User

It looks like your flow is a standalone component and doesn't know or care where its data comes from. For that reason, I would not modify the flow to update the Status column. Instead, use your Power App to do this. Your flow returns a completed value of true, so use that as a condition to run the following code immediately after your ExportCSV.Run():

ForAll(mySPList As aItem,
    Patch(mySPList, aItem, {Status: "Processed"})
)

This will change the Status column for all records in the Sharepoint List to show the string "Processed"

 

Bryan

_________________________________________________________________________________________
Help the community help more users by choosing to "Accept as Solution" if this post met your needs. If you liked the post and want to show some appreciation, please give it a Thumbs Up.
FDOSSANT
Regular Visitor

 

Thanks once again, Bryan!!

 

I'm trying do what you've said, but I've an error like as: "This function cannot be executed in the same data source that is used in ForAll"  This is the code that I have (including you soluction). Can you see where is the error?

 

Set(
    ExportCSVVar;
    ""
);;
ForAll(
    BrowseGallery1.AllItems;
    Collect(
        ExportCSVCol;
        {
            Tipo: TipoEnviogal.Text;
            Cliente: Clientegal.Text;
            MAWB: MAWBgal.Text;
            HAWB: HAWBgal.Text;
            Bultos: btsgal.Text;
            Peso: Pesogal.Text;
            CBM: VOLgal.Text;
            Dest: Destgal.Text;
            RX: RXgal.Text;
            ETD: ETDgal.Text;
            EDD: EDDgal.Text;
            KC: KCgal.Text;
            Transp: Transpgal.Text;
            HUB: HUBgal.Text;
            BRANCH: Branchgal.Text;
            Despacho: Despachogal.Text;
            Terminal: Terminalgal.Text;
            Observaciones: Observacionesgal.Text
        }
    )
);;
Set(
    ExportCSVVar;
    Concat(
        ExportCSVCol;
        Tipo & ";" & Cliente & ";" & MAWB & ";" & HAWB & ";" & Bultos & ";" & Peso & ";" & CBM & ";" & Dest & ";" & RX & ";" & ETD & ";" & EDD & ";" & KC & ";" & Transp & ";" & HUB & ";" & BRANCH & ";" & Despacho & ";" & Terminal & ";" & Observaciones & Char(10)
    )
)
;;Set(SuccesssVar;ExportCSV.Run("CSVFile";ExportCSVVar).completed);;


ForAll(SharePoint_gtw_BCN As aItem;
    Patch(SharePoint_gtw_BCN; aItem; {Status: "Processed"})
)


If(SuccesssVar="true";
Launch
("https://dbschenker-my.sharepoint.com/:x:/p/fernando_dossantos/EZKfXKlmpfxKgZ7Z9kI_FhUBXsT_hbNfBzndh6lewMr3Pw?e=USCXYW&Download=1"))

 

 

Thanks for your support!!

BCLS776
Super User
Super User

Instead, try this one. The last code I posted incorrectly referenced the record:

ForAll(SharePoint_gtw_BCN,
    Patch(SharePoint_gtw_BCN, ThisRecord, {Status: "Processed"})
)

As well, you've got some error checking on your CSV export and you can include this code those checks. The ForAll will return a table of records, and one way to check that it ran is that the table will not be empty. In other words, !IsEmpty on the ForAll will return true.

 

Bryan

 

Bryan

 

_________________________________________________________________________________________
Help the community help more users by choosing to "Accept as Solution" if this post met your needs. If you liked the post and want to show some appreciation, please give it a Thumbs Up.
FDOSSANT
Regular Visitor

hello Bryan!!! The flow to export to excel is working well, but unfortunately I've again the message saying something like that: "This function cannot be executed in the same data source that is used in ForAll"...

 

5.JPG

 

my sharepoint list is called: SharePoint_gtw_BCN... And I don't know what will be the other origen data List...

 

7.JPG

I guess that I need to review all the code to find it.

 

Thanks once again!!!

BCLS776
Super User
Super User

OK, one more try:

With({aTable: SharePoint_gtw_BCN},
    ForAll(aTable,
        Patch(SharePoint_gtw_BCN, ThisRecord, {Status: "Processed"})
    )
)
_________________________________________________________________________________________
Help the community help more users by choosing to "Accept as Solution" if this post met your needs. If you liked the post and want to show some appreciation, please give it a Thumbs Up.
FDOSSANT
Regular Visitor

Perfect!!!!! Thanks, Bryan!!!!

BCLS776
Super User
Super User

@FDOSSANT, in response to your private message about adjusting this code to affect only the items from the Sharepoint List that are returned by your filter, here's how we do it:

With({aTable: Filter(
    SharePoint_gtw_BCN;
    StartsWith(
        Status;
        "-"
    );
    StartsWith(
        Title;
        TextSearchBox1.Text
    );
    StartsWith(
        'DEST.';
        TextSearchBox2.Text
    );
    StartsWith(
        BRANCH.Value;
        TextSearchBox3.Text
    );
    If(
        !IsBlank(DatePicker1.SelectedDate);
        'FECHA ENTREGA' = DatePicker1.SelectedDate;
        true
    );
    If(
        !IsBlank(DatePicker1.SelectedDate);
        'FECHA ENTREGA' = DatePicker1.SelectedDate;
        true
    )
    )}, // This creates the table of records to edit

// This edits the records' Status to show "Processed"
    ForAll(aTable,
        Patch(SharePoint_gtw_BCN, ThisRecord, {Status: "Processed"})
    )
)

We replace the Sharepoint List in the With() statement with the filter code. 

 

Hope this helps,

Bryan

_________________________________________________________________________________________
Help the community help more users by choosing to "Accept as Solution" if this post met your needs. If you liked the post and want to show some appreciation, please give it a Thumbs Up.

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Top Solution Authors
Top Kudoed Authors
Users online (3,931)