cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Updating dates using change in another gallery; having dates of this week/this month

Hello all,

I want to ask some questions I currently have: Is it possible to have some way to get dates of this week? For example, I have different tasks each day of a month, and I want to filter to show this week only, how could I go doing that? In the case for showing by this month, would some function like MONTH(Today()) = MONTH(<date>) work?

 

The second part of the question is: I have task from a project, where the start and end date of 'parent' task are based on the start/end date of the subtasks on it. For example:

ProjectTaskSubtaskSub subtaskStart dateEnd date
LP   17-04-201818-06-2020
 Approvation  17-04-201818-07-2018
  Start project 17-04-201817-04-2018
  Business meeting 18-04-201817-05-2018
  First submission 04-06-201818-07-2018
 Execution  18-04-201818-06-2020
  Ground mechanic 18-04-201801-07-2018
  Land buying 18-05-201803-12-2018
   Counterpart meeting18-05-201801-07-2018
   Alcohol buying04-06-201802-08-2018
   Delivery03-12-201803-12-2018
  Go date 14-06-202018-06-2020
   Preparation14-06-202016-04-2020
   Opening-finish17-06-202018-06-2020

As can be seen, the project start/end date is based upon the start/end date of its task/sub task/sub subtask. In this case, the start date of "LP" is the minimum date of the items in "task" and end date is the max of those items. In the same way, the minimum date of the items in "task" is based upon the ones in "subtask" and, if have another level, in subsubtasks. What I want to know, is there some way so if for example, I changed the "Opening-finish" end date, it would automatically update that date in "go date" (for example, it is now 19-06-2020), and since it is a new 'max',  it would change the end date of 'execution' and then the one of the project itself.

2 ACCEPTED SOLUTIONS

Accepted Solutions
RandyHayes
Super User
Super User

@Anonymous 

Hello again.

Your formula for showing the month is fine.  In that case you would only have items where the month of that date would match the month of the current date (Today())

If you wanted to do a caclulation for the week number of the year (PowerApps does not have a WeekNum function yet)...I'll save you the trouble of hunting one down:

 

RoundDown((RoundUp(yourDate-Date(Year(youDate-Weekday(yourDate-1)+4),1,3),0)+Weekday(Date(Year(yourDate-Weekday(yourDate-1)+4),1,3))+6)/7,0)

Obviously, substituting yourDate with whatever date you wanted to calculate the week number for.

 

For your second part.  If you are using the GroupBy still for your data, then yes, when you change a sub task item, if you have a formula on the dates at the main item (LP in this case), they will reflect the Min and Max of the subitems.

 

Hope this is helpful.

 

 

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

View solution in original post

@Anonymous 

Yes to your first question - you would need to use that formula for the two week dates you want to compare.  One formula for the one date = one formula for the other date.  Ex. If(formula(Today()) = formula(compare),...

 

For the GroupBy - if you are grouping by and storing in a collection, then you will need to update the datasource and redo your groupby.  If your groupby is a formula on a Gallery, then you ony need to update the datasource...it will refresh itself.

NOW...this is assuming that the calculated end-date for a phase is ONLY calculated.  If the data is stored with the phase item, then you will need to not only update the task item end-date, but then also update the Phase end-date.  That could get tricky.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

View solution in original post

22 REPLIES 22
RandyHayes
Super User
Super User

@Anonymous 

Hello again.

Your formula for showing the month is fine.  In that case you would only have items where the month of that date would match the month of the current date (Today())

If you wanted to do a caclulation for the week number of the year (PowerApps does not have a WeekNum function yet)...I'll save you the trouble of hunting one down:

 

RoundDown((RoundUp(yourDate-Date(Year(youDate-Weekday(yourDate-1)+4),1,3),0)+Weekday(Date(Year(yourDate-Weekday(yourDate-1)+4),1,3))+6)/7,0)

Obviously, substituting yourDate with whatever date you wanted to calculate the week number for.

 

For your second part.  If you are using the GroupBy still for your data, then yes, when you change a sub task item, if you have a formula on the dates at the main item (LP in this case), they will reflect the Min and Max of the subitems.

 

Hope this is helpful.

 

 

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

Hello again @RandyHayes 

Thanks for clarification on the month, think it will work fine (at the moment collecting data :p). However, on the week one I am kinda confused. It will give me the input date's week, however, for what I want, I would need to use that formula twice then? Like, formula(with today) = formula(with comparing date) then? (That in an IF statement)

 

Regarding the GroupBy items, where would I go changing the value? since it also needs to change in the database/source, too. So, I would need to change some form's datacard? And the formula, it would be something like:
"MIN/MAX(ThisItem.GroupedName.Date)"?

 

Again, thanks for your answer

@Anonymous 

Yes to your first question - you would need to use that formula for the two week dates you want to compare.  One formula for the one date = one formula for the other date.  Ex. If(formula(Today()) = formula(compare),...

 

For the GroupBy - if you are grouping by and storing in a collection, then you will need to update the datasource and redo your groupby.  If your groupby is a formula on a Gallery, then you ony need to update the datasource...it will refresh itself.

NOW...this is assuming that the calculated end-date for a phase is ONLY calculated.  If the data is stored with the phase item, then you will need to not only update the task item end-date, but then also update the Phase end-date.  That could get tricky.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

@RandyHayes 

Neat, thank you. As soon I use that one, will let you know if it goes wrong 😛

Regarding the GroupBy... The datasource I am using is an Excel sheet like the one in the first post, data shown just like it. What I need with the dates is that, if the users submit an EditForm when editing an entry, and modifies the date, that date will, of course, be updated/changed in the datasource/Excel sheet due to the form used. However, then it needs to update those that use the updated item as "base" for the MIN/MAX thing, not only show/calculate, like the code you previously helped me when counting items. The gallery is using GroupBy codes such as:

GroupBy(Filter(DBExcelProjectTable, User().Email=Lower(Responsable) && Len('Nombre Tarea')>0), "Nombre_x0020_Tarea", "Tareas")

@Anonymous 

Are you attempting to maintain an Excel spreadsheet with information, or are you using the Excel spreadsheet as a datasource only?

If you're trying to maintain it, you're going to have issues in that you need to perform these changes across all the cells that need to be changed.  That's going to be a challenge - really not the function of PowerApps.

If you're just using it as a datasource, then all your date-ends would be calculated. Typically a Task will have a duration associated with it - I don't see one in your sample.  This would go a long way to helping calculate the end-dates for tasks/phases/subtasks/etc.  

So, if just going by the end-dates, then your End-Date for SubTask "Go date" would be the Max of the End-date of the Sub Subtasks under that subtask.  Likewise, the End-Date of the Execution task would be the max of the Subtasks under it, and finally the LP project would have an end-date of the max of the end-dates under it.  All can be done with GroupBy.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

@RandyHayes 

A mix of both, actually. The "date change" function has not been requested by my user so far, so it is an option at the moment I am more verifying than actual use, however, knowing in advance can help me to limit the scope of what the app will do. I say a mix, since the user will be able to see the data, and, apparently, edit the %progress of the item in question. As an additional field, the user will be able to input the 'real' finish date, so there's that. And also, yes, project list/task does have a duration of days, however didn't post it on the table at first post.

As a finishing question, kinda: having empty field in Excel sheet, but changing its type to, for example, 'date', in PowerApps, will it read it as date? or as string/text?

@Anonymous 

Yes, the scenario you propose is not impossible and could be quite easy depending on the data and how it is being used otherwise. See if your user requests first 😉

 

On the Excel cell format...not entirely sure how PowerApps determines column data types - if it is based on the data in the cells or if it is based off of formatting/cell type.  I would think the former would be the case, but I'd have to experiment myself to know...or, anyone else can certainly chime in here.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

@RandyHayes 

Since we are on the topic of updating fields, kinda, a related question: Is it possible that in an empty column I have on Excel (but with title/header), to fill it with a formula in PowerApps? Kinda like this: I have column A with date1 that has data in its field, column B with date2, which is an input from the user when editing the entry, and column C with "on schedule" title but empty. So, when user inputs date2, column C would get some data into it, like some text saying yes/no or days that are not used, etc; in the end, it would input some data with column A and B as "source" so to speak. I know I can 'see' it in PowerApps, but, would it fill the camp in the Excel sheet?

Anonymous
Not applicable

As an update regarding Excel field type: Yes, it does read it from the Excel table.

test_ExcelFields.png

Date 1 and 2 there had input data in the source Excel file. The 3rd date I had empty fields but in Excel used format "short date". The following field wanted to test number field and last one text. In the form, when managing fields, recognizes those as date/date/date/number(123)/string(ABC).

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders     UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Top Solution Authors
Top Kudoed Authors
Users online (5,396)