cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Updating dates using change in another gallery; having dates of this week/this month

Hello all,

I want to ask some questions I currently have: Is it possible to have some way to get dates of this week? For example, I have different tasks each day of a month, and I want to filter to show this week only, how could I go doing that? In the case for showing by this month, would some function like MONTH(Today()) = MONTH(<date>) work?

 

The second part of the question is: I have task from a project, where the start and end date of 'parent' task are based on the start/end date of the subtasks on it. For example:

ProjectTaskSubtaskSub subtaskStart dateEnd date
LP   17-04-201818-06-2020
 Approvation  17-04-201818-07-2018
  Start project 17-04-201817-04-2018
  Business meeting 18-04-201817-05-2018
  First submission 04-06-201818-07-2018
 Execution  18-04-201818-06-2020
  Ground mechanic 18-04-201801-07-2018
  Land buying 18-05-201803-12-2018
   Counterpart meeting18-05-201801-07-2018
   Alcohol buying04-06-201802-08-2018
   Delivery03-12-201803-12-2018
  Go date 14-06-202018-06-2020
   Preparation14-06-202016-04-2020
   Opening-finish17-06-202018-06-2020

As can be seen, the project start/end date is based upon the start/end date of its task/sub task/sub subtask. In this case, the start date of "LP" is the minimum date of the items in "task" and end date is the max of those items. In the same way, the minimum date of the items in "task" is based upon the ones in "subtask" and, if have another level, in subsubtasks. What I want to know, is there some way so if for example, I changed the "Opening-finish" end date, it would automatically update that date in "go date" (for example, it is now 19-06-2020), and since it is a new 'max',  it would change the end date of 'execution' and then the one of the project itself.

2 ACCEPTED SOLUTIONS

Accepted Solutions
RandyHayes
Super User
Super User

@Anonymous 

Hello again.

Your formula for showing the month is fine.  In that case you would only have items where the month of that date would match the month of the current date (Today())

If you wanted to do a caclulation for the week number of the year (PowerApps does not have a WeekNum function yet)...I'll save you the trouble of hunting one down:

 

RoundDown((RoundUp(yourDate-Date(Year(youDate-Weekday(yourDate-1)+4),1,3),0)+Weekday(Date(Year(yourDate-Weekday(yourDate-1)+4),1,3))+6)/7,0)

Obviously, substituting yourDate with whatever date you wanted to calculate the week number for.

 

For your second part.  If you are using the GroupBy still for your data, then yes, when you change a sub task item, if you have a formula on the dates at the main item (LP in this case), they will reflect the Min and Max of the subitems.

 

Hope this is helpful.

 

 

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

View solution in original post

@Anonymous 

Yes to your first question - you would need to use that formula for the two week dates you want to compare.  One formula for the one date = one formula for the other date.  Ex. If(formula(Today()) = formula(compare),...

 

For the GroupBy - if you are grouping by and storing in a collection, then you will need to update the datasource and redo your groupby.  If your groupby is a formula on a Gallery, then you ony need to update the datasource...it will refresh itself.

NOW...this is assuming that the calculated end-date for a phase is ONLY calculated.  If the data is stored with the phase item, then you will need to not only update the task item end-date, but then also update the Phase end-date.  That could get tricky.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

View solution in original post

22 REPLIES 22
RandyHayes
Super User
Super User

@Anonymous 

Hello again.

Your formula for showing the month is fine.  In that case you would only have items where the month of that date would match the month of the current date (Today())

If you wanted to do a caclulation for the week number of the year (PowerApps does not have a WeekNum function yet)...I'll save you the trouble of hunting one down:

 

RoundDown((RoundUp(yourDate-Date(Year(youDate-Weekday(yourDate-1)+4),1,3),0)+Weekday(Date(Year(yourDate-Weekday(yourDate-1)+4),1,3))+6)/7,0)

Obviously, substituting yourDate with whatever date you wanted to calculate the week number for.

 

For your second part.  If you are using the GroupBy still for your data, then yes, when you change a sub task item, if you have a formula on the dates at the main item (LP in this case), they will reflect the Min and Max of the subitems.

 

Hope this is helpful.

 

 

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

Hello again @RandyHayes 

Thanks for clarification on the month, think it will work fine (at the moment collecting data :p). However, on the week one I am kinda confused. It will give me the input date's week, however, for what I want, I would need to use that formula twice then? Like, formula(with today) = formula(with comparing date) then? (That in an IF statement)

 

Regarding the GroupBy items, where would I go changing the value? since it also needs to change in the database/source, too. So, I would need to change some form's datacard? And the formula, it would be something like:
"MIN/MAX(ThisItem.GroupedName.Date)"?

 

Again, thanks for your answer

@Anonymous 

Yes to your first question - you would need to use that formula for the two week dates you want to compare.  One formula for the one date = one formula for the other date.  Ex. If(formula(Today()) = formula(compare),...

 

For the GroupBy - if you are grouping by and storing in a collection, then you will need to update the datasource and redo your groupby.  If your groupby is a formula on a Gallery, then you ony need to update the datasource...it will refresh itself.

NOW...this is assuming that the calculated end-date for a phase is ONLY calculated.  If the data is stored with the phase item, then you will need to not only update the task item end-date, but then also update the Phase end-date.  That could get tricky.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

@RandyHayes 

Neat, thank you. As soon I use that one, will let you know if it goes wrong 😛

Regarding the GroupBy... The datasource I am using is an Excel sheet like the one in the first post, data shown just like it. What I need with the dates is that, if the users submit an EditForm when editing an entry, and modifies the date, that date will, of course, be updated/changed in the datasource/Excel sheet due to the form used. However, then it needs to update those that use the updated item as "base" for the MIN/MAX thing, not only show/calculate, like the code you previously helped me when counting items. The gallery is using GroupBy codes such as:

GroupBy(Filter(DBExcelProjectTable, User().Email=Lower(Responsable) && Len('Nombre Tarea')>0), "Nombre_x0020_Tarea", "Tareas")

@Anonymous 

Are you attempting to maintain an Excel spreadsheet with information, or are you using the Excel spreadsheet as a datasource only?

If you're trying to maintain it, you're going to have issues in that you need to perform these changes across all the cells that need to be changed.  That's going to be a challenge - really not the function of PowerApps.

If you're just using it as a datasource, then all your date-ends would be calculated. Typically a Task will have a duration associated with it - I don't see one in your sample.  This would go a long way to helping calculate the end-dates for tasks/phases/subtasks/etc.  

So, if just going by the end-dates, then your End-Date for SubTask "Go date" would be the Max of the End-date of the Sub Subtasks under that subtask.  Likewise, the End-Date of the Execution task would be the max of the Subtasks under it, and finally the LP project would have an end-date of the max of the end-dates under it.  All can be done with GroupBy.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

@RandyHayes 

A mix of both, actually. The "date change" function has not been requested by my user so far, so it is an option at the moment I am more verifying than actual use, however, knowing in advance can help me to limit the scope of what the app will do. I say a mix, since the user will be able to see the data, and, apparently, edit the %progress of the item in question. As an additional field, the user will be able to input the 'real' finish date, so there's that. And also, yes, project list/task does have a duration of days, however didn't post it on the table at first post.

As a finishing question, kinda: having empty field in Excel sheet, but changing its type to, for example, 'date', in PowerApps, will it read it as date? or as string/text?

@Anonymous 

Yes, the scenario you propose is not impossible and could be quite easy depending on the data and how it is being used otherwise. See if your user requests first 😉

 

On the Excel cell format...not entirely sure how PowerApps determines column data types - if it is based on the data in the cells or if it is based off of formatting/cell type.  I would think the former would be the case, but I'd have to experiment myself to know...or, anyone else can certainly chime in here.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

@RandyHayes 

Since we are on the topic of updating fields, kinda, a related question: Is it possible that in an empty column I have on Excel (but with title/header), to fill it with a formula in PowerApps? Kinda like this: I have column A with date1 that has data in its field, column B with date2, which is an input from the user when editing the entry, and column C with "on schedule" title but empty. So, when user inputs date2, column C would get some data into it, like some text saying yes/no or days that are not used, etc; in the end, it would input some data with column A and B as "source" so to speak. I know I can 'see' it in PowerApps, but, would it fill the camp in the Excel sheet?

Anonymous
Not applicable

As an update regarding Excel field type: Yes, it does read it from the Excel table.

test_ExcelFields.png

Date 1 and 2 there had input data in the source Excel file. The 3rd date I had empty fields but in Excel used format "short date". The following field wanted to test number field and last one text. In the form, when managing fields, recognizes those as date/date/date/number(123)/string(ABC).

Helpful resources

Announcements

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Welcome to the Power Apps Community

Welcome! Congratulations on joining the Microsoft Power Apps community! You are now a part of a vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun! Now that you are a member, you can enjoy the following resources:   The Microsoft Power Apps Community Forums If you are looking for support with any part of Microsoft Power Apps, our forums are the place to go. They are titled "Get Help with Microsoft Power Apps " and there you will find thousands of technical professionals with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Apps community forums! Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered!   Microsoft Power Apps IdeasDo you have an idea to improve the Microsoft Power Apps experience, or a feature request for future product updates? Then the "Power Apps Ideas" section is where you can contribute your suggestions and vote for ideas posted by other community members. We constantly look to the most voted Ideas when planning updates, so your suggestions and votes will always make a difference.   Community Blog & NewsOver the years, more than 600 Power Apps Community Blog Articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on building Power Apps. On the Power Apps Community Blog, read the latest Power Apps related posts from our community blog authors around the world. Let us know if you would like to become an author and contribute your own writing — everything Power Apps related is welcome!   Power Apps Samples, Learning and Videos GalleriesOur galleries have a little bit of everything to do with Power Apps. Our galleries are great for finding inspiration for your next app or component. You can view, comment and kudo the apps and component gallery to see what others have created! Or share Power Apps that you have created with other Power Apps enthusiasts. Along with all of that awesome content, there is the Power Apps Community Video & MBAS gallery where you can watch tutorials and demos by Microsoft staff, partners, and community gurus in our community video gallery.   Again, we are excited to welcome you to the Microsoft Power Apps community family! Whether you are brand new to the world of process automation or you are a seasoned Power Apps veteran. Our goal is to shape the community to be your ‘go to’ for support, networking, education, inspiration and encouragement as we enjoy this adventure together!   Let us know in the Community Feedback if you have any questions or comments about your community experience.To learn more about the community and your account be sure to visit our Community Support Area boards to learn more! We look forward to seeing you in the Power Apps Community!The Power Apps Team

Top Solution Authors
Top Kudoed Authors
Users online (4,124)