cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
FelipeCaru
Advocate V
Advocate V

Updating dates using change in another gallery; having dates of this week/this month

Hello all,

I want to ask some questions I currently have: Is it possible to have some way to get dates of this week? For example, I have different tasks each day of a month, and I want to filter to show this week only, how could I go doing that? In the case for showing by this month, would some function like MONTH(Today()) = MONTH(<date>) work?

 

The second part of the question is: I have task from a project, where the start and end date of 'parent' task are based on the start/end date of the subtasks on it. For example:

ProjectTaskSubtaskSub subtaskStart dateEnd date
LP   17-04-201818-06-2020
 Approvation  17-04-201818-07-2018
  Start project 17-04-201817-04-2018
  Business meeting 18-04-201817-05-2018
  First submission 04-06-201818-07-2018
 Execution  18-04-201818-06-2020
  Ground mechanic 18-04-201801-07-2018
  Land buying 18-05-201803-12-2018
   Counterpart meeting18-05-201801-07-2018
   Alcohol buying04-06-201802-08-2018
   Delivery03-12-201803-12-2018
  Go date 14-06-202018-06-2020
   Preparation14-06-202016-04-2020
   Opening-finish17-06-202018-06-2020

As can be seen, the project start/end date is based upon the start/end date of its task/sub task/sub subtask. In this case, the start date of "LP" is the minimum date of the items in "task" and end date is the max of those items. In the same way, the minimum date of the items in "task" is based upon the ones in "subtask" and, if have another level, in subsubtasks. What I want to know, is there some way so if for example, I changed the "Opening-finish" end date, it would automatically update that date in "go date" (for example, it is now 19-06-2020), and since it is a new 'max',  it would change the end date of 'execution' and then the one of the project itself.

22 REPLIES 22

@FelipeCaru 

Keep in mind that you should be treating your Excel file as a data source - not as a working Excel file.  Although, technically, you can do so, it is dangerous because you could alter your Excel and you PowerApp no longer functions.  So, using PowerApps to assist in creating or filling in Excel to be used as a "final product" is not advised. 

Also realize that your data is considered a table when read from Excel, so, if there is an "empty" cell in Excel, it is just an empty field in that record in your PowerApp...yes you could patch/update it and the Excel file would reflect it.

But, again, it's not advised to consider the Excel datasource as a formatted, pretty and usable file.  If you want to do that, I would treat your Excel file as a data source and leave it alone.  Then create another Excel file that links to the data source and gets its values from there.  This way, change that Excel all you want...no harm to PowerApp.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

@RandyHayes 

I've noticed the first point already when I edited something directly from it and the app kinda... died on me (with dying dialogue and all the drama :p) 

Also, yes, some empty fields might be used like that I think. For example, a boolean "Is it done/completed" might be empty, or perhaps, make it all "no" and then when editing, change to yes if done, possibly.

Uh, I didn't quite understand the last part. How would I go changing one with another source? That inside PowerApps?

@FelipeCaru 

No, what I'm suggesting is that you treat your Excel file as a data source ONLY.  No formulas in it, no formatting, nothing really but a table - PowerApps will be happy with that.

Then, all your "logic" in your PowerApp.

If you need pretty versions of it, then create another Excel file and do a data connection to the other one. This way the data will come to your new spreadsheet from the original data source.  I would NOT consider having the Excel updating and PowerApps updating all the same.  

You just have to consider what purpose the Excel serves (the one the user would interact with).  If it is a "report" or "snapshot" then treat it as that and get the data from the real Excel source as a data connection.  If it is intended to manipulate the data and change content underneath of PowerApps, you might find yourself with broken apps often.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

So for example, I would have 2 Excel file: source (from where I would read gallery, for example) called, say, "excel_source_table" and a second one which would be a duplicate called, say, "excel_edits_app". How would I go making changes in a second one? I have not worked with two DB connections at same time in PA so far, so kinda confused there. Would I need to change the DB source in the edit/form view?

@FelipeCaru 

No, your first Excel file will be the primary "database".  PowerApps will use it as its only datasource.

You would have another Excel file that would also use the original Excel as a data source.  This is done within the second Excel file by connecting it to the first.  In your second file, you can format and use the data however you like and it will not impact the primary "database" Excel file...which you don't want to happen.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

@RandyHayes 

I am kinda not understanding. Wouldn't then the second excel be a mirror from the first one? As in, for example, if in PowerApps I edit a value from zero to 1, the "original" will have that update, and then the mirror too?

@FelipeCaru 

Yes, that is correct.  Since your data is coming from the "original" in your second file, it would update.  However, the term mirror does not apply in this case - it is "Connect".  You are connected to the data, how you display, format or use it is up to you.  If you're not familiar with connecting to data in Excel, you might want to brush up on it or consider alternate plans for your design.  But, the remaining point is...you really don't want to have a "working" Excel file to be your datasource for PowerApps.  Can you? Yes, but should you? I'd say no as there is too much room for issue that can quickly break your App.  In this scenario, if the requirement is to have an Excel file of the data, then use a data connection to it in a secondary Excel file so as to leave your "master data source" alone for PowerApps to use.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

@RandyHayes 

I see, thank you. I think I will just make it so it is not possible, and any changes will have to be written as a comment or a real vs planned date, somewhere else. Will mark answers regarding Qs as answer now, thank you (:

@RandyHayes 

It is answered, however, not sure if opening new thread or not since it is related to original Q:

It seems I was not able to use the date of another date to compare. I threw a label to check if I did it right or not. Using the formula you said:

RoundDown((RoundUp(yourDate-Date(Year(youDate-Weekday(yourDate-1)+4),1,3),0)+Weekday(Date(Year(yourDate-Weekday(yourDate-1)+4),1,3))+6)/7,0)

I replaced "yourDate" with Today(), ending code as:

RoundDown((RoundUp(Today()-Date(Year(Today()-Weekday(Today()-1)+4),1,3),0)+Weekday(Date(Year(Today()-Weekday(Today()-1)+4),1,3))+6)/7,0)

The label with that code gives me, as in today 03-19-2019, 12.

However, when I tried using that formula and replacing the "yourDate" with one of the dates I have: 'Comienzo Plan', 'Fin Plan' (which are start/end). But, when writing on the "yourDate" part, it only shows the datacards I have used with it in forms, so I can't use it to compare Today() with any of those dates. How should I go with this? 

@FelipeCaru 

Where are you trying to put the formula?  In a Form or in a Screen outside of a Form?

If you're in a Form, you can replace the yourDate's with ThisItem.'Comienzo Plan' etc.

If you're outside of a Form, you'll need to lookup the record in the Form.  Typically just use whatever your Formula is for your Item property on the form.

But, feel free to post some formulas and let's see where the problem is.  I will say though...the formula (as nasty long as it is) works well.  I use it often in places where week numbers are needed.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank! 🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Top Solution Authors
Top Kudoed Authors
Users online (4,567)