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Helene_KH
Frequent Visitor

User should only be able to see own data in PowerApps and Sharepoint

I am currentlly trying to create at ticket system for our HR department. I have used the Help Desk template, and the App is working fine. My issues is, that since the users can log sensitive information in their tickets, it is crucial that other users are not able to access the data in any way.

 

I gather that for the App to work the users would need to have contribute access to the SharePoint list where the data is stored, but how do I den assure that somone dosen't accidentially enter the SharePoint list and see confidential information? In the PowerApp all is good as you only see your own entries, can I do someting similar in SharePoint. This needs to be a 100% secure solution because of data privacy laws.

 

/Helene

1 ACCEPTED SOLUTION

Accepted Solutions
tomgardzinski
Helper IV
Helper IV

Not sure this will work, but give it a try and if it works make this the solution :). 

On your SP list site have you tried:

1) Clicking the Gear in the top right

2) Advanced Settings

3) Selecting options for access as shown below.

restricting access.JPG

View solution in original post

6 REPLIES 6
tomgardzinski
Helper IV
Helper IV

@Helene_KH I require a similar solution to the problem you have! I hope MS can come up with something.

TG

tomgardzinski
Helper IV
Helper IV

Not sure this will work, but give it a try and if it works make this the solution :). 

On your SP list site have you tried:

1) Clicking the Gear in the top right

2) Advanced Settings

3) Selecting options for access as shown below.

restricting access.JPG

View solution in original post

v-xida-msft
Community Support
Community Support

Hi @Helene_KH,

 

Do you want the other users to only see their own entries when they access to the SP list?

 

I don't agree with @tomgardzinski's thought. If the user is the owner or creator of the SP list, he would have permission to see all items within the SP list.

 

More details about managing permission for SP list or library, please check the following article:

https://support.office.com/en-us/article/edit-and-manage-permissions-for-a-sharepoint-list-or-librar...

 

As an alternative solution, you could consider take a try to custom a SP list view for this SP list. Within this Custom view, only show entries for current login user.

 

I have made a test on my side, please take a try with the following workaround:

 

The default "All Items" view as below:6.JPG

 

  • Click "List settings"-> "Views"-> create view ->"Standard view"
  • Within the "Create view" panel, type your custom view name, and turn on/enable "Make this the default view" option. Within the Filter part, select "Show items only when the following is true" option, add a filter condition as below:

 

Created By
is equal to
[Me]

then click "OK" button.

  • Click "List settings"-> "Views", select "All items" view, then delete this "All items" view.

The GIF screenshot as below:Test1.gif

 

 

 

Best regards,

Kris

 

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thanks @tomgardzinski!,

 

This was exactly the solution I needed:)

 

@v-xida-msft I want the Owners to be able to see all entries:)

 

/Helene

This for SharePoint list but how we can restrict the Users(only me[ME]) in PowerApps

If post in a new thread you may get more responses. There are certainly several different options ranging from advanced to basic.

Post a new thread and reply with the link on this thread and we can work something out. 🙂

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