cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Using Distinct with number of entries to show 10 results

Hi there. 

 

I've built an app for my company to track service calls in order to register the number of errors in the past.

 

We have now decided to build further upon this and include an information page showing the top 10 frequent clients the last 3 months. 

 

But i'm having some problems:

Right now i have a Gallery set up showing the first 10 clients and a label showing the amount of times ThisItem.Result comes up. 

 

I've attached screenshots showing the layout and code - but to make it easier, I'll add them here too.

 

Gallery: FirstN(Sort(Distinct(TicketsCollect;Accountname);Result);10)

Ticket count: CountIf(TicketsCollect;ThisItem.Result = Accountname)

Client name in Gallery: Result

 

So here's what I'm actually trying to do:

I want to list the top 10 clients based on the amount of tickets they have had over the last 3 months (changing as time goes by) in descending order. 

 

I've been trying to read up on different functions but I am having a hard time incorporating this to practical use. 

 

Any tips or help is much appreciated.

 

- Anders

1 ACCEPTED SOLUTION

Accepted Solutions
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous ,

You might also try to get you mind around as I have commented this as best I can. I have done a test at this end on a similar data structure and got the desired results in a gallery.

With(   
   {
      vTickets:                       //set a temporary variable
      Filter(                
         TicketsCollect;              //on your data source
         DateDiff(                    //date difference
            YourDateFieldName;        //from your date field
            Today();                  //to today
            Days                      //in days
         ) < 90                       //is less than 90
      )
   };
   FirstN(                            //get the first number of records
      Sort(                           //and sort as below
         AddColumns(                  //add the count column
            GroupBy(                  //group by required field
               vTickets;              //the data set from variable above
               "Accountname";         //field mentioned above
               "OtherData"            //rest of fields go in this table record
            );
            "CountNo";                //call the count this name
            CountRows(OtherData)      //set count as total rows in OtherData
         );
         CountNo;                     //sort on count field
         Descending                   //biggest on top
      );
      10                              //and get the first 10
   )
)

This should work for you as the Items of a Gallery. Your gallery fields will be Accountname and CountNo

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

View solution in original post

7 REPLIES 7
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous ,

You might also try to get you mind around as I have commented this as best I can. I have done a test at this end on a similar data structure and got the desired results in a gallery.

With(   
   {
      vTickets:                       //set a temporary variable
      Filter(                
         TicketsCollect;              //on your data source
         DateDiff(                    //date difference
            YourDateFieldName;        //from your date field
            Today();                  //to today
            Days                      //in days
         ) < 90                       //is less than 90
      )
   };
   FirstN(                            //get the first number of records
      Sort(                           //and sort as below
         AddColumns(                  //add the count column
            GroupBy(                  //group by required field
               vTickets;              //the data set from variable above
               "Accountname";         //field mentioned above
               "OtherData"            //rest of fields go in this table record
            );
            "CountNo";                //call the count this name
            CountRows(OtherData)      //set count as total rows in OtherData
         );
         CountNo;                     //sort on count field
         Descending                   //biggest on top
      );
      10                              //and get the first 10
   )
)

This should work for you as the Items of a Gallery. Your gallery fields will be Accountname and CountNo

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@Anonymous ,

Note I have updated a few things since my original post. I have tested this and it works.

Anonymous
Not applicable

Hello @WarrenBelz

 

Thank you for your help.

It seems to be working 🙂

 

If i would like to make it so entries older than 90 days arent shown if there isnt 10 new - how would I do this?

 

Right now, even if I change it to 1 day - it still shows 10 entries. 

 

The idea is to only show new entries - even if there isn't 10 new in the timeperiod. 

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

HI @Anonymous ,

Sorry - date reference wrong way around - typo in translating to your formula - I have fixed it in the original post.

Should be date field first and then Today() to make it a positive result.

It should work for you now.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Hi @Anonymous ,

Do you mean that no matter whether time is within 90 days, you always want 10 records?

If so, you just need to not use the first part formula that he posted @WarrenBelz , and make a little change on the second part.

set the gallery's Items:

  FirstN(                            
      SortByColumns(                          
          AddColumns(                  
                  GroupBy(                  
                         TicketsCollect;              
                         "Accountname";         
                         "OtherData"
                          );
                  "CountNo";                
                   CountRows(OtherData);
                   "latestdate";
                   First(Sort(TicketsCollect;YourDateFieldName)).YourDateFieldName         
                       );  //get the latestdate
         "latestdate";   //firstly sort based on date
         "CountNo";                //then sort based on countno     
         Descending                   
      );
      10                              
   )

 

 

 

Best regards,

Community Support Team _ Phoebe Liu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

@WarrenBelz thank you very much for your help.

 

I have used far too much time trying to figure out how to do this. 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@Anonymous no problems - I actually took that on as a bit of as challenge for myself as it combined quite a number of elements.

@v-yutliu-msft I have tested your formula on the same data set as mine and it is valid, but produces no records.

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!    Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Top Solution Authors
Top Kudoed Authors
Users online (3,867)