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Helper I
Helper I

Using Microsoft Business One Drive Connector license among various users

Hello I am developing a Power Apps application. One of its functionalities is to take pictures and upload to a One Drive directory. To do that I plan to use the OneDrive Business Connector with the same One Drive user shared among all the powerapps users( around 100). My question is if that is possible. I want to check with some some of you guys if you already made something similar. Thanks.

Helper I
Helper I

The reason of my questioning is  as  my common sense tell me that does not make any sense to buy to 100 users one drive licenses  to use space that they will not use I just want ot make sure and do not have any surprises in development and/or production.

Firstly if the user has a Power Apps licence, they have a OneDrive licence, however a standard connector if driven from Power Apps will save the file in the User's One Drive rather than anything shared.

The alternative would be to run the Flow triggered from "when an item is created" in a SharePoint Library and then send it over to the shared OneDrive.

Happy to elaborate further.


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Community Support
Community Support

Hi @RodrigoEsquivel ,

Do you want to use OneDrive connector as data source in your canvas app?


I assume that you use OneDrive Business connector as data source in your canvas app, and you shared your canvas app to your end users, if these users want to use your shared app, they must own proper PowerApps license.

In addition, when they run your shared app first time, they would be prompted to provide their own credential to create a connection to the OneDrive data source rather than use your own OneDrive connection directly. So these end users must purchase proper OneDrive license/Office 365 license.


I also agree with @WarrenBelz 's thought almost. When creating a connection to OneDrive Business connector from your canvas app, you could only connect to Excel file stored in your own folder rather than Shared folder. So if you want these end users to upload files in your own Excel table hosted in your OneDrive Business Folder, you must share your Excel file to these end users.


Generally, if you want to only use one OneDrive connector license between various users, I think it is not possible in PowerApps currently. Each end user must own their own OneDrive license for accessing OneDrive Business connector in your shared app.


Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thanks @v-xida-msft for almost agreeing with me.

@RodrigoEsquivel , your requirements were no totally clear with the licencing reference.

OneDrive folders can be shared externally and there are other ways of triggering Flows. What exactly are you trying to do and what Office365 licences do your user have?

Thanks @v-xida-msft  and @WarrenBelz  for your responses. My  user only have Office 365 licenses  for their administrative staff, he  is going to acquire powerapps license for the field users that are going to have the application running. Among the  operations they are going to do in the field one is to take pictures and upload them. A way to do  the upload thing is to use an Excel file that is located in an One drive connector that part is done. But then come this issues:

1.The user does not have budget to buy one drive additional licenses, this part is solved as you correctly said, when you buy a PowerApps license as you are entitled to  a one drive space.

2.The pictures would be consumed later  by the administrative staff, it doesn't make sense at all to look at 100  spaces to find the pictures. Make more sense to have it properly organized in a central management site, that is why the first thought I wanted to explore is to merely use the one business drive connector  among all the users and upload them to the same central site. For  what are you saying @WarrenBelz  I can imply is not going to be possible but then I can just share the directory among all the powerapps license. Is that correct my inference?  

Hi @RodrigoEsquivel,

Just as I mentioned before. Single one OneDrive Business License (or Office 365 license) could not be shared among multiple users. If the end users want to run your shared app using OneDrive Business connector as data source, they must purchase individual OneDrive Business License (or Office 365 license)  for their own account.


Same thing for PowerApps license. Single PowerApps license also could not be shared among multiple users. They must purchase individual PowerApps license for their account.


As an fixed solution, you could consider share your Excel file hosted in your own OneDrive folder to your end users. And then these end users could run your shared app (I assume these end users have own proper PowerApps license to access PowerApps feature, and you shared your app to them) to upload image data back to your Excel table.

More details about sharing app resource in PowerApps, please check the following article:


In addition, when you set up a image type column in your Excel table to store the image data, it would generate a "ImagesExcel_images" folder in your OneDriver folder to store the uploaded image file from your app as below:


So you want these end users to preview these uploaded image files, you should also shared above "ImagesExcel_images" folder from your OneDriver folder to these end users.

Note: The "ImagesExcel_images" folder should be existed in same directory as your Excel file.


Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hello All, my apologies for not  giving a quick follow up. At the end I used Azure Blob Storage and is working like a charm. Perhaps better than the  Excel - One drive collection that  i see is commonly recommend to use it when you work with pictures in PowerApps. Thanks for your interest.

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