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Chris1969
Helper II
Helper II

Using a Power Automate Flow to Copy an Email to a SharePoint Document Library

(This question builds upon resolved Creating a new Team and SharePoint Document Library from within a PowerApp which explains how PowerApps can automatically create a SharePoint site to support a book club's business requirement to create a new site for each new novel being reviewed by the membership).

 

Now that we are able to automatically create a SharePoint site from PowerApps, users can drag-and-drop emails containing incoming book reviews into the Document Libraries of the relevant SharePoint sites. Our administrator is happy because creating the SharePoint sites used to be a manual process.

 

Now, upon reflection on the capabilities of PowerApps, two new questions have surfaced for which we cannot find online answers:

 

  1. Does PowerApps support the ability to copy an object (for example, an email message from Outlook or a document from Word) into a SharePoint Document Library automatically, thereby saving the user the trouble of both (a) opening the right library and (b) drag-and-dropping the file; and
  2. Can a PowerApp be exposed as an add-in within Office (whether a desktop version, an online version, or both) such that our users can remain inside their favorite Office app to invoke the newly created PowerApp

The scenario would be upon receiving a new email containing a book review in Outlook's inbox, the PowerApp would be able to copy the email message into a SharePoint Document Library.

 

I have searched the support site with a variety of key words but been unable to find commentary on these two scenarios. Any advice, including "it's impossible" or "it's possible & go check this site/blog for more info: ____" would be very much appreciated.

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Ashwin7104
Solution Specialist
Solution Specialist

Hi @Chris1969 ,

 

As far as I know, I don't think there are any out-of-the-box connectors in Power automate to support the above needs/add as an add-in to Outlook because the triggers will only be pointing to one email box (example, shared mail box). However, an idea has already been submitted. (https://powerusers.microsoft.com/t5/Power-Automate-Ideas/Flow-Add-in-for-Outlook/idi-p/410809 )

But I noticed that it's possible with SPFx. Please take a look at the link below to see if it meets your requirements. In this example, attachments are saved to OneDrive files in the link, but it should be possible to save mail messages to the SP library as well.

https://www.youtube.com/watch?v=Hl4zu9YeeRA 

 

Thanks.

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Ashwin7104
Solution Specialist
Solution Specialist

Hi @Chris1969 ,

 

As far as I know, I don't think there are any out-of-the-box connectors in Power automate to support the above needs/add as an add-in to Outlook because the triggers will only be pointing to one email box (example, shared mail box). However, an idea has already been submitted. (https://powerusers.microsoft.com/t5/Power-Automate-Ideas/Flow-Add-in-for-Outlook/idi-p/410809 )

But I noticed that it's possible with SPFx. Please take a look at the link below to see if it meets your requirements. In this example, attachments are saved to OneDrive files in the link, but it should be possible to save mail messages to the SP library as well.

https://www.youtube.com/watch?v=Hl4zu9YeeRA 

 

Thanks.

Chris1969
Helper II
Helper II

Hi @Ashwin7104,

 

This is so helpful, thank you very much. For others reading this post having similar business requirements, I'd also recommend reading the following article as follow-up: Consume the Microsoft Graph in the SharePoint Framework.

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