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CMSGuy
Helper III
Helper III

Using a service account for data connections

Just a general question in regard to using data connections.  Do you use the connection using your own ID or using a service account?  And if so, I would assume that service account needs access also to the data source, correct?  And when creating that data connection, how does the app know to use that service account?  This would also pertain to Power Automate.  Is there a best practive for this?

 

Thanks for any information

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WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @CMSGuy ,

A Service Account is a separate account in AD (with a separate user name), generally set up to run and own Flows with the permissions necessary. It is also useful to co-own all the apps as if the developer leaves, all that needs to be passed on is the password and possibly 2FA changed. Yes - the account needs access to all relevant data sources and you would generally create all connections while logged into that account.

 

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9 REPLIES 9
v-xiaochen-msft
Community Support
Community Support

Hi @CMSGuy ,

 

Which data source are you using?

 

Best Regards,

Wearsky

Various- SharePoint lists, SQL, sometimes Dataverse

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @CMSGuy ,

A Service Account is a separate account in AD (with a separate user name), generally set up to run and own Flows with the permissions necessary. It is also useful to co-own all the apps as if the developer leaves, all that needs to be passed on is the password and possibly 2FA changed. Yes - the account needs access to all relevant data sources and you would generally create all connections while logged into that account.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

MVP (Business Applications)   Visit my blog Practical Power Apps

 

 

@WarrenBelz , @v-xiaochen-msft would those be the steps if I need for my Power app to connect to SQL using the service account credentials?

I have am application shared with users, I recently changed the data from a SharePoint list, to a SQL server table; but now I need to be online all the time for the users to be able to work. We all have the new SQL add-on permissions (so the app works fine for everyone, as long as I'm logged in).

I added the service account as a connection to my gateway, but cannot get it to connect to the application itself.

@aperea2539 where you able to solve your issue with a service account connecting to your PowerApp?

@er91262 , yes... however...

I did have to use a service account alongside with using a new "enterprise-wide" gateway, so I could add that service account credentials there.

@aperea2539 

 

could you please clarify where you added the service account credentials to? 

 

I have an app that's using a service account within a SQL Server connection. The SQL Server connection is using a gateway and SQL Server authentication method. What do I need to do to have this app accessible to users? Sharing the app with the service account doesn't show up as an option though. 

 

@er91262 Ok, I think is all I did (hopefully I'm not missing anything):

 

  • We purchased the add-on licenses and added every member that needed access to the App (to be able to access/read SQL)
  •  Added the service account as a connection to the On Premise gateway
  • Then used that new connection in the PowerApp to connect the SQL database (which is using that service account)

@aperea2539 Thank you! I will try that. 

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