cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
FelipeCaru
Advocate V
Advocate V

Using an item data to color code filtered gallery

Hello all,

I have a new question/problem, if anyone could help me. I want to color code an icon I am using according to a field the data has, in this case, "completado", so when it is, for example, with value=1, it would be green, and if not, blue. However, the problem is that the gallery with code is:

GroupBy(Filter(galleryST.Selected.Subtareas, !IsBlank('Nombre Sub-Subtarea')),"Nombre_x0020_Sub-Subtarea", "SubSubtareas")

So I can't use something like "ThisItem.Completado" since the options "ThisItem" gives me are:

color1.png

Any way for me to use the value of the item in the gallery to color code it? That is one specific criteria, however I might need to use other info for IFs, which also cannot be 'called' from "ThisItem".

 

Addendum:
I also tried using: "ThisItem.SubSubtareas.Completado" however it seems I might not be using it correctly? Since the IF condition is giving error of "invalid argument type":

color2.png

Any input would be greatly appreciated,

 

EDIT:
Addendum 2:
Tried adding a label to check value/if it works, however it doesn't:

color3.png

2 ACCEPTED SOLUTIONS

Accepted Solutions
RandyHayes
Super User
Super User

@FelipeCaru 

The reason you are seeing that situation is because SubTareas is a table within your Group.

There is no one specific Completado field - there are many of them. One for each record.

 

So the question would be - what would signify that all of the sub items in the group are complete?

 

If the signification of that is ALL of the sub items in Subtareas must be complete, then you need to check for that condition.

IF, as you mention, a value of 1 in the completado field indicates complete, then you can do a simple check like this:

   If(Sum(ThisItem.Subtareas, Completado)=CountRows(ThisItem.Subtareas), Green, Blue)

 

This will sum all of the values in the completado field in the sub items of your group and then compare that to the count of those rows.  If all rows are complete (completado=1) then the values will match and you can assume the group of items are complete.

 

I hope this is clear and helpful.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

View solution in original post

exampleColor.png

This is an example of how it would end, more or less, with a small icon with a condition ("completado"=1), if it says "tarea" (icon next to "Tarea") and the red clock due to being late.

In the end I checked the lookup I had for detail of gallery, and managed to retrieve the data I wanted by using:

exampleColorCode.png

@RandyHayes 

 

View solution in original post

8 REPLIES 8
RandyHayes
Super User
Super User

@FelipeCaru 

The reason you are seeing that situation is because SubTareas is a table within your Group.

There is no one specific Completado field - there are many of them. One for each record.

 

So the question would be - what would signify that all of the sub items in the group are complete?

 

If the signification of that is ALL of the sub items in Subtareas must be complete, then you need to check for that condition.

IF, as you mention, a value of 1 in the completado field indicates complete, then you can do a simple check like this:

   If(Sum(ThisItem.Subtareas, Completado)=CountRows(ThisItem.Subtareas), Green, Blue)

 

This will sum all of the values in the completado field in the sub items of your group and then compare that to the count of those rows.  If all rows are complete (completado=1) then the values will match and you can assume the group of items are complete.

 

I hope this is clear and helpful.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

 @RandyHayes 

Thank you for your prompt answer. That code actually works for my level above that, only that instead of sum would be an AVG=1. However, at the lowest detail, it would be an specific item, rather than the table. Is it possible with an item?

@FelipeCaru 

Yes, if your item in the gallery has a Completado field, then you can reference it in your Formula.  If (as in the original post) it does not show up as you type, then it is not in your Item.  The formula you supplied for the Items of the gallery suggests that your Gallery has a table with two fields, the Nombre_x0020_Subtarea, and SubSubtareas fields.  There are no other fields for that gallery.  ThisItem.xxxx will only show those two fields to choose from.

 

If you are suggesting that the Subtareas list has a Completado field, then you can adjust your formula as follows:

   If(galleryST.Selelected.Completado=1, Green, Blue)

In other words, you can usually go to the source of your groupby to get the answer you need.

 

I hope that is clear and helpful.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

@RandyHayes 

Following the thread; been trying the formula -first one- you wrote, so far I think it does work for me. However, I have yet another user requirement/question as if "it is possible" or not, but this time it is coloring according to dates. I have some gallery that aren't filtered at all, so in those cases it is easy for me to use IF statement with the columns with dates, however, in filtered galleries such as in this case, how can I do this? or is it not possible?

dateComparison.png

This is the source Excel file. The first gallery shows only the Column A with the following:

GroupBy(Filter(Consolidado_Piloto_v4, Or(Lower(User().Email)=Lower('PowerApp Admin'), Lower(User().Email)=Lower('Responsable ARQ'), Lower(User().Email)=Lower('Responsable ING'), Lower(User().Email)=Lower('Responsable ING Vial'), Lower(User().Email)=Lower('Responsable PlaceHolder1')) && Len('Nombre Tarea')>0),"Nombre_x0020_Proyecto","Proyectos")

Then, selecting for example, "Limache" (row 2), takes to a gallery with the items of Column B, which has code:

GroupBy(Filter(galleryLP.Selected.Proyectos, !IsBlank('Nombre Tarea')), "Nombre_x0020_Tarea", "Tareas")

Then if selected takes to gallery with items in Column C, which has code:

GroupBy(Filter(galleryLT.Selected.Tareas, !IsBlank('Nombre Subtarea')),"Nombre_x0020_Subtarea", "Subtareas")

And then if selected takes to the last 'level' of Column D, which has code:

GroupBy(Filter(galleryST.Selected.Subtareas, !IsBlank('Nombre Sub-Subtarea')),"Nombre_x0020_Sub-Subtarea", "SubSubtareas")

Then, looking at the Excel sheet, you can see each row has both "Comienzo Plan" and "Fin Plan", and also having "Comienzo Real" and "Fin Real", which are inputted by the user (planned start/planned end/real start/real end date). With those dates, what I would need, is to compare them such as, for example:

  • If there is no "comienzo real" (real start), then -> compare planned start vs today()
    • This would give the icon I have in the galley a color according to result.
  • There IS "comienzo real", then -> compare planned end vs today
    • Again some color with result
  • There IS "fin real" -> compare planned end vs real end
    • Again some color with result

My problem in the case with the filtered/grouped by gallery is that it seems I can not use the date in the row because it is not in the groupby? Due to this I have to ask if it is possible what I want to do.

 

EDIT:

Code I tried but didn't work due to being grouped/filtered is:

DateDiff(ThisItem.SubSubtareas.'Comienzo Plan',Today(),Days)

@FelipeCaru 

Yes, this is all very possible to do.

The question I have is this, are you just talking about color coding in your final Gallery (the list of Sub-Sub Tareas) or are you wanting to do this at at some other level above that?  You have to remember, you are grouping, so, a group does not have other values, only records that belong to that group.

You mention that the Galleries (A, B, C, D) are all showing the group value.  At what point do you show actual data?  That would be where you can do your comparisons for color.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

exampleColor.png

This is an example of how it would end, more or less, with a small icon with a condition ("completado"=1), if it says "tarea" (icon next to "Tarea") and the red clock due to being late.

In the end I checked the lookup I had for detail of gallery, and managed to retrieve the data I wanted by using:

exampleColorCode.png

@RandyHayes 

 

@FelipeCaru 

So then you got working what you needed?  If so, that's great!

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

@RandyHayes 

Yeah, I'll later mark it as solved/answer, but basically did a lookup for the source and condition was using the previous clicked gallery, in case there was more than one name but different 'parent', and so, with that lookup, retrieved the info I needed (:

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!    Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Top Solution Authors
Top Kudoed Authors
Users online (5,647)