cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
MNik
Helper I
Helper I

Using both form and gallery to create new rows in sharepoint

I am trying to create a form that a user can select multiple values on the same form, then when rows are created in Sharepoint, a new row is created for value, with the form data captured on each row.  

 

I have everything working as intended, however, I am having issues getting the data loaded in Sharepoint.  The error is telling me that a "Title" is required.  I suspect that I have my ForAll and Patch function incorrectly written and that it might not be capturing the form data.  

 

Here is what I have.  Any suggestions on how I can fix it?

 

MNik_0-1665168348629.png

 

Many thanks in advance!

1 ACCEPTED SOLUTION

Accepted Solutions
RandyHayes
Super User
Super User

@MNik 

Yes, it is HIGHLY unfortunate that almost all people doing videos and blogs completely misunderstand how the ForAll function works!  This is because someone long ago figured it was like a For Loop and found they could "kind of" make it work that way...and thus the misunderstanding proliferated!

Even the Docs have put some of this bad advice in them.  It is really a shame because the ForAll function is one of the most powerful Data Shaping functions in PowerApps...and with PowerApps, it is all about data shaping!

 

 

So, for your submit button...it should ONLY be:

SubmitForm('Contact Info');

Never put anything after that as you have only issued a "submit".  This happens in the background.  The app does not wait for it to finish.  Plus, you have no idea right after it if it submitted without any error.

This is what the OnSuccess and the OnFailure actions on the form are designed for.

 

So, your OnSuccess action of the 'Contact Info' form should be where you put the Patch and ForAll table.

And it should be:

Patch('Internal Aftersales Part Request',
    ForAll(Requested,
        {
            'Part Number Requested': Col_PartNumberRequested_Column4,
            'Quantity Needed': Col_Qty_Column2
        }
    )
)

It is the Requested that you want to iterate over on the ForAll and it is the 'Internal Aftersales Part Request' that you want to patch...not the other way around that you had in your response.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

View solution in original post

9 REPLIES 9
RandyHayes
Super User
Super User

@MNik 

To start, your formula has the ForAll backward. You are trying to use it like a ForLoop in some development language - which PowerApps is not.  ForAll is a function that returns a table of records based on your iteration table and record schema.

It is more efficient to use the function as intended and will provide better performance.

 

Next, if you have a form, then you should be using the SubmitForm function to submit your actual form.  If you need additional records created, this should be done in the OnSuccess action of the form.

 

Next, you are referencing Controls in your formula and not properties of those controls.  So, for example, if NameInput is a text input, then you should be referencing NameInput.Text for the proper values.

 

Finally, and in regard to the second point above...when in your OnSuccess action formula, you can reference Self.LastSumbit.<columnName> to get the values you want that were part of the form.

You should never reference the controls in the form after any submitting as they are not guaranteed to be the same at that point.  But, Self.LastSumbit will always contain the last record submitted in full.

 

So just to provide an example.  Your formula would look more like this:

Patch('Internal Aftersales Part Request',
    ForAll(Requested,
        {Title: Self.LastSubmit.Title, 
         Timestamp: Self.LastSubmit.Timestamp,
         ...etc...
        }
    )
)

 

Not sure what "Requested" is in your formula, but I am assuming that is a table of records.

 

I hope this is helpful for you.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Hi Randy, 

 

First off, thank you for your help.  My apologies as I am new to PowerApps, but I think I am a little bit lost now.  I had watched a few YouTube videos and they showed writing the ForALL/Patch function as I had it above. 

 

The 'Requested' is a collection that I created to capture the requested part numbers and qtys in the gallery.  The form name is 'Contact Info'

 

So for my submit button, I should be using the SubmitForm('Contact Info') command, correct?

 

Then when it comes to submitting the gallery with the form, I tried re-writing using your provided Patch/ForAll command but I wasn't able to get it to work.  Here is a a picture of my app, and hopefully a clearer description of what I am trying to do.  

 

MNik_0-1665412865879.png

 

The red box is the form created from my SP list, the blue box is the gallery attached to the 'Requested" collection that I made to allow for multiple selections if necessary, and the green are fields from the SP list that are not attached to the form but are placed to allow for the selection entry in the gallery.  

 

What I am trying to do is have the the app write a new entry to the sharepoint list for each selection in the gallery like this

contact info + first part/qty selected

contact info + second part/qty selected

contact info + third part/qty selected

 

Here is how my submit button OnSelect function is currently written.  I am currently getting an error stating the data source supplied to the function is invalid.

 

 

SubmitForm('Contact Info');
Patch(
    Requested,
    ForAll(
        'Internal Aftersales Part Request',
        {
            'Part Number Requested': Col_PartNumberRequested_Column4,
            'Quantity Needed': Col_Qty_Column2
        }
    )
)

 

 

 

RandyHayes
Super User
Super User

@MNik 

Yes, it is HIGHLY unfortunate that almost all people doing videos and blogs completely misunderstand how the ForAll function works!  This is because someone long ago figured it was like a For Loop and found they could "kind of" make it work that way...and thus the misunderstanding proliferated!

Even the Docs have put some of this bad advice in them.  It is really a shame because the ForAll function is one of the most powerful Data Shaping functions in PowerApps...and with PowerApps, it is all about data shaping!

 

 

So, for your submit button...it should ONLY be:

SubmitForm('Contact Info');

Never put anything after that as you have only issued a "submit".  This happens in the background.  The app does not wait for it to finish.  Plus, you have no idea right after it if it submitted without any error.

This is what the OnSuccess and the OnFailure actions on the form are designed for.

 

So, your OnSuccess action of the 'Contact Info' form should be where you put the Patch and ForAll table.

And it should be:

Patch('Internal Aftersales Part Request',
    ForAll(Requested,
        {
            'Part Number Requested': Col_PartNumberRequested_Column4,
            'Quantity Needed': Col_Qty_Column2
        }
    )
)

It is the Requested that you want to iterate over on the ForAll and it is the 'Internal Aftersales Part Request' that you want to patch...not the other way around that you had in your response.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Thank you for that explanation.  

 

Upon pressing the submit button I am getting the first row to write in SP, but it is not writing in the Part Number Requested or Quantity Requested fields.  

 

I am also receiving a runtime error that Title field is required.  I believe that the error is happening for the subsequent rows after the first row. 

I was able to get the part number and qty's to write to the sharepoint list.  It is creating new lines for each part/qty, however, it is creating the part/qty below the line where the form data is written.  Is it possible to have all of the data written on each line?

 

MNik_0-1665519261708.png

 

RandyHayes
Super User
Super User

@MNik 

So what is your formula at this point?

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Nevermind the last request, the project lead likes the way it is currently formatted in SP. 

 

Randy, thank you for your help.  It is always much appreciated! 

RandyHayes
Super User
Super User

@MNik 

No problem!  Happy to help!

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Hi Randy, 

 

Circling back around on this one.  The project lead would like to have the form data written to each line with each collection item.  Currently OnSuccess action for the form is written like this:

 

Patch(
    'Internal Parts Request Tracker',
    ForAll(
        Requested,
        {
            'Part Number Requested': col_PartNumberRequested.Number,
            'Quantity Needed': col_Qty.Text
        }
    )
);
Navigate('Success Screen')


Here is the OnSelect button that I am using to add pn's and qty's to my collection:

 

Collect(
    Requested,
    {
        col_PartNumberRequested: cmb_PartNumber.Selected,
        col_Qty: txt_Qty
    }
)

 

Would I need to adjust my collect function to include the items from the form and have it all write to the SharePoint list?

Helpful resources

Announcements

November 2023 Community Newsletter

Welcome to our November Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across the Power Platform and beyond.        This month's highlights:- - Our most active community members- Microsoft Power Up Program- Microsoft Community Days website - The latest blogs and more                 COMMUNITY HIGHLIGHTS Check out the most active community members of the last month. These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, just get active! FLMikePstork1Nived_NambiarWarrenBelzSprongYeManishSolankiLaurensMwskinnermlcAgniusExpiscornovuscreativeopinion KatieAUinzil2kHaressh2728hafizsultan242douicmccaughanwoLucas001domliu   Power Up Program Click the image below to discover more about the amazing Microsoft Power Up Program, as Reem Omar, Abbas Godhrawala, Chahine Atallah, Ruby Ruiz Brown, Juan Francisco Sánchez Enciso, Joscelyne Andrade Arévalo, Eric G. and Paulina Pałczyńska share how non-tech professionals can successfully advance into a new career path using Microsoft #PowerPlatform.   To find out more about this amazing initiative, click here to apply for the program and reboot your journey into low-code app development today!     Community Days - Event Website Have you checked out the Community Days website yet? Dedicated to the volunteer community organizers around the world, Community Days is the perfect place to find an event near you or add an event for wider exposure. Many thanks to Thomas Daly, Sharon Weaver, Sedat Tum, Jonathan Weaver, Manpreet Singh, David Leveille, Jason Rivera, Mike Maadarani, Rob Windsor and the team for all their hard work. Anyone can host a Community Day on any topic relevant to our industry, just click the image below to find out more.       EVENT NEWS Power Platform French Summit - Paris/Virtual - 6-7th Dec It's not long now until the Power Platform French Summit, which takes place both virtually and in-person at the Microsoft France conference center in Paris on 6-7th December 2023. If you can't make it in-person, all sessions will also be broadcast on virtual networks for better distribution and accessibility.   There's a fantastic array of speakers, including Jérémy LAPLAINE, Amira Beldjilali, Rémi Chambard, Erika Beaumier, Makenson Frena, Assia Boutera, Elliott Pierret, Clothilde Facon, Gilles Pommier, Marie Aubert, Antoine Herbosa, Chloé Moreau, Raphaël Senis, Rym Ben Hamida, Loïc Cimon, Joséphine Salafia, David Zoonekyndt, Aïcha Charpentier, Henry Jammes, Milene Rochard, Mehdi EL YASSIR, and many more. Click the image below for more information.       LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Community Blog Power Pages Community Blog

Unlocking the Power of Community: A Journey with Featured User Group leaders Geetha Sivasailam and Ben McMann

In the bustling world of technology, two dynamic leaders, Geetha Sivasailam and Ben McMann, have been at the forefront, steering the ship of the Dallas Fort Worth Power Platform User Group since its inception in February 2019. As Practice Lead (Power Platform | Fusion Dev) at Lantern, Geetha brings a wealth of consulting experience, while Ben, a key member of the Studio Leadership team at Lantern, specializes in crafting strategies that leverage Microsoft digital technologies to transform business models.   Empowering Through Community Leadership Geetha and Ben's journey as user group leaders began with a simple yet powerful goal: to create a space where individuals across the DFW area could connect, grow their skills, and add value to their businesses through the Power Platform. The platform, known for its versatility, allows users to achieve more with less code and foster creativity.   The Power of Community Impact Reflecting on their experiences, Geetha and Ben emphasize the profound impact that community engagement has had on both their professional and personal lives. The Power Platform community, they note, is a wellspring of resources and opportunities, fostering continuous learning, skill enhancement, and networking with industry experts and peers.   Favorite Moments and Words of Wisdom The duo's favorite aspect of leading the user group lies in witnessing the transformative projects and innovations community members create with the Power Platform. Their advice to aspiring user group leaders? "Encourage diverse perspectives, maintain an open space for idea-sharing, stay curious, and, most importantly, have fun building a vibrant community."   Building Bridges, Breaking Barriers Geetha and Ben encourage others to step into the realm of user group leadership, citing the rewarding experience of creating and nurturing a community of like-minded individuals. They highlight the chance to influence, impact, and positively guide others, fostering connections that extend beyond mere technology discussions.   Joining a User Group: A Gateway to Growth The leaders stress the importance of joining a user group, emphasizing exposure to diverse perspectives, solutions, and career growth opportunities within the Power Platform community. "Being part of such a group provides a supportive environment for seeking advice, sharing experiences, and navigating challenges."   A Year of Milestones Looking back at the past year, Geetha and Ben express pride in the group's growth and global participation. They recount the enriching experience of meeting members in person at the Microsoft Power Platform conference, showcasing the diverse range of perspectives and guest speakers that enriched the community's overall experience.   Continuous Learning on the Leadership Journey As user group leaders, Geetha and Ben recognize the continuous learning curve, blending interpersonal skills, adaptability, and dedication to foster a vibrant community. They highlight the importance of patience, persistence, and flexibility in achieving group goals, noting the significance of listening to the needs and suggestions of group members.They invite all tech enthusiasts to join the Dallas Fort Worth Power Platform User Group, a thriving hub where the power of community propels individuals to new heights in the dynamic realm of technology.

Back to Basics Tuesday Tip #10: Community Support

This is the TENTH post in our ongoing series dedicated to helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we feature new content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other!   This Week: All About Community Support   Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.     Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most.     Community Accounts & Registration is the go-to source for any and all information related to your account here in the community. It's full of great knowledge base articles that will help you manage your community account and know what steps to take if you wish to close your account.  ●  Power Apps  ●  Power Automate  ●  Power Pages, ●  Copilot Studio      Using the Community is your source for assistance with everything from Community User Groups to FAQ's and more. If you want to know what kudos are, how badges work, how to level up your User Group or something else, you will probably find the answers here. ●  Power Apps   ● Power Automate    ●  Power Pages  ●  Copilot Studio      Community Feedback is where you can share opportunities, concerns, or get information from the Community Engagement team. It's your best place to post a question about an issue you're having in the community, a general question you need answered. Whatever it is, visit Community Feedback to get the answers you need right away. Our team is honored to partner with you and can't wait to help you!   ●  Power Apps  ● Power Automate   ● Power Pages   ● Copilot Studio  

Microsoft Ignite 2023: The Recap

What an amazing event we had this year, as Microsoft showcased the latest advancements in how AI has the potential to reshape how customers, partners and developers strategize the future of work. Check out below some of our handpicked videos and Ignite announcements to see how Microsoft is driving real change for users and businesses across the globe.   Video Highlights Click the image below to check out a selection of Ignite 2023 videos, including the "Microsoft Cloud in the era of AI" keynote from Scott Guthrie, Charles Lamanna, Arun Ulag, Sarah Bird, Rani Borkar, Eric Boyd, Erin Chapple, Ali Ghodsi, and Seth Juarez. There's also a great breakdown of the amazing Microsoft Copilot Studio with Omar Aftab, Gary Pretty, and Kendra Springer, plus exciting sessions from Rajesh Jha, Jared Spataro, Ryan Jones, Zohar Raz, and many more.     Blog Announcements Microsoft Copilot presents an opportunity to reimagine the way we work—turning natural language into the most powerful productivity tool on the planet. With AI, organizations can unearth value in data across productivity tools like business applications and Microsoft 365. Click the link below to find out more.     Check out the latest features in Microsoft Power Apps that will help developers create AI-infused apps faster, give administrators more control over managing thousands of Microsoft Power Platform makers at scale, and deliver better experiences to users around the world. Click the image below to find out more.     Click below to discover new ways to orchestrate business processes across your organization with Copilot in Power Automate. With its user-friendly interface that offers hundreds of prebuilt drag-and-drop actions, more customers have been able to benefit from the power of automation.     Discover how Microsoft Power Platform and Microsoft Dataverse are activating the strength of your enterprise data using AI, the announcement of “plugins for Microsoft Copilot for Microsoft 365”, plus two new Power Apps creator experiences using Excel and natural language.       Click below to find out more about the general availability of Microsoft Fabric and the public preview of Copilot in Microsoft Fabric. With the launch of these next-generation analytics tools, you can empower your data teams to easily scale the demand on your growing business.     And for the rest of all the good stuff, click the link below to visit the Microsoft Ignite 2023 "Book of News", with over ONE HUNDRED announcements across infrastructure, data, security, new tools, AI, and everything else in-between!        

Back to Basics Tuesday Tip #9: All About the Galleries

This is the ninth post in our series dedicated to helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we feature new content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other!     Today's Tip: All About the Galleries Have you checked out the library of content in our galleries? Whether you're looking for the latest info on an upcoming event, a helpful webinar, or tips and tricks from some of our most experienced community members, our galleries are full of the latest and greatest video content for the Power Platform communities.   There are several different galleries in each community, but we recommend checking these out first:   Community Connections & How-To Videos Hosted by members of the Power Platform Community Engagement  Team and featuring community members from around the world, these helpful videos are a great way to "kick the tires" of Power Platform and find out more about your fellow community members! Check them out in Power Apps, Power Automate, Power Pages, and Copilot Studio!         Webinars & Video Gallery Each community has its own unique webinars and videos highlighting some of the great work being done across the Power Platform. Watch tutorials and demos by Microsoft staff, partners, and community gurus! Check them out: Power Apps Webinars & Video Gallery Power Automate Webinars & Video Gallery Power Pages Webinars & Video Gallery Copilot Studio Webinars & Video Gallery   Events Whether it's the excitement of the Microsoft Power Platform Conference, a local event near you, or one of the many other in-person and virtual connection opportunities around the world, this is the place to find out more about all the Power Platform-centered events. Power Apps Events Power Automate Events Power Pages Events Copilot Studio Events   Unique Galleries to Each Community Because each area of Power Platform has its own unique features and benefits, there are areas of the galleries dedicated specifically to videos about that product. Whether it's Power Apps samples from the community or the Power Automate Cookbook highlighting unique flows, the Bot Sharing Gallery in Copilot Studio or Front-End Code Samples in Power Pages, there's a gallery for you!   Check out each community's gallery today! Power Apps Gallery Power Automate Gallery Power Pages Gallery Copilot Studio Gallery

Visit the Community Lounge at Microsoft Ignite!

Are you attending Microsoft Ignite in Seattle this week? If so, we'd love to see you at the Community Lounge! Hosted by members of our Community team, it's a great place to connect, meet some Microsoft executives, and get a sticker or two. And if you're an MVP there are some special opportunities to meet up!     The Community Lounge is more than just a space—it's a hub of activity, collaboration, and camaraderie. So, dive in, explore, and make the most of your Microsoft Ignite experience by immersing yourself in the vibrant and dynamic community that awaits you.Find out the schedule and all the details here: Community Lounge at Ignite! See you at #MSIgnite!    

Top Solution Authors
Top Kudoed Authors
Users online (4,152)