Showing results for 
Search instead for 
Did you mean: 
Frequent Visitor

Values Reset in Dropdown/ComboBox fields when you edit form.

I have a powerapp that is connected to two sharepoint lists.  One where the data of the form gets sent to and the other that provides the values to 2 dropdowns and 1 combo box.  It works when the form is created however when you go to edit the form all the fields get reset to the first value in the list.  I have tried many ways to solve this but so far I have not been successful so hoping someone can help me here.  Basically I have a State Field, Market Type and Legal Entity that came from the sharepoint list fields that cascade info based on the state selection.  In powerapps I added 1 dropdown for State, a combobox for Market Type and another dropdown for Legal Entity I have the Items for each field programmed as follows:




To get the data back to the fields that will go back to the sharepoint list I updated the Default and Update for each as follows:

State Default-SF1173NYC_TX_3-1615311056044.png State Update-SF1173NYC_TX_6-1615311156621.png

Market Type Default-SF1173NYC_TX_4-1615311077275.pngMarket Type Update-SF1173NYC_TX_7-1615311225270.png

Legal Entity Default-SF1173NYC_TX_5-1615311095907.pngLegal Entity Update-SF1173NYC_TX_8-1615311299594.png


Any ideas what I am missing as I can't figure out how to solve this issue.





Helper I
Helper I



not sure if I understand the issue correctly so I just describe how I handle these scenarios.

When you have a main table and a child table you habe to build a relationship between them.


For the main table I create a variable on load where I store the record.

For the child table I create a variable with the relationship like 


Filter(ChildTable; ID = varMainTable.ID)

So you have two variables containing your current record und your dropdowns should be filled.

Without this connection you have to set your fields manually. By this way you can simply user the varTable.field or even thisItem.Field depending on the design.

By this way you can also build a combination with one form and one gallery e.g. with the customer data on the top and the list of invoices below on one screen.


Edit: Screenshot for explanation

I wasn't able to see anything in your screenshot however, I was able to solve the issue with the two dropdown by setting the Default to SharepointIntegration.Selected.ColumnName but still need to solution the combobox as that same formula didn't work there. 

Screenshot is empty or not understandable?

Frequent Visitor

Sorry but my issue has not been solved.  I have a combo box connected to a data source coming from a share point list and it works fine when a new form is created but if I go back and edit that same form in the sharepoint list the values go away.  I need the values the user selected initially to still be selected in the form and so far everything I have tried doesn’t work.  I’m not using any galleries

I'm under pressure. I will prepare an example as soon as possible. 

Helper I
Helper I

Hello SF1173NYC_TX,


Welly from Microsoft took the time to help me with a Customer voice problem, so it’s time to try to help you.


Your issue is that your form only works with new data, but doesn’t properly fetch existing rows.


This can be caused by different issues.


PowerApps has three types of forms: new, edit, view.


So when you use a form with display mode „new“ it always creates a new record. Your fields are empty.

When you want to show an existing record your form has to be in view or edit mode.


The according property is called DefaultMode and it can also be set by code using variables.

By this way you can have one form for all three modes. 


I write this so you can understand better my code where I pass the varFormMode variable with the navigate command. And when I create a new record I have to do a reset form to insure the  form isn’t linked to a record and is empty or the variable is newly loaded.


The following code snippets are from an app that is managing meetings with connected agenda items in two linked SP lists. Meeting in German = Sitzung and agent item = Tagesordnungspunkt.



The code for a new Sitzung:


/* clearing the form */



/* creating a new variable holding the to create record, Defaults is for a new empty record with the predefined selection and default values of the SP List */




/* Setting the form mode to edit */



/* now navigating = open the form with the new empty record connected to the variable */




To open a selected record e.g. from a gallery I do the following in the on select property of the Gallery:



Set(varFormData;ThisItem);; /* this item is automatically the SP record currently selected in the gallery */




Now to the connected table with the Tagesordnungspunkte (1:n relationship).


Because I have the Sitzung in the variable I can easily build the relationship this way:


Filter(Tagesordnungspunkt;SitzungID = varFormData.ID)


This is the simple code for the items property of the gallery to show the connected rows of the other table.

I create a new connected record this way:



/* write new record into a new empty variable and save the connection ID in the new variable with patch*/


Set(varSubFormData;Patch(Defaults(Tagesordnungspunkt);{SitzungID: Value(ID_SitzungValue_2.Text) }));;






Now I have the current „master“ record (varFormData) and the „child“ record (varSubFormData) both in variables at the same time and can work on both and save both in the same time or independently from each other.

There is no limit for connections between tables, but you should keep in mind that relationship IDs should be saved as number in the SP list. Using text columns can break your data integrity.


You can have multiple forms and galleries in one screen this way.

It’s just up to you to save the variables the right way to the SP list.


My preferred way to save the data is patch like this:





Where Sitzung is the SP list und form.Updates just saves the changed fields in the form held by the variable to the datastore.


 When you have multiple forms and tables connected you just do a patch for every form / table.






Loading records in variables also seems to have the best performance.


I hope I did an OK job in explaining. If not, I will try to clarify this with some screenshots and drawings.

Advocate I
Advocate I

ComboBox1.SelectedItems returns a table instead of a single record.  If your ComboBox is single select, you can use using ComboBox1.Selected or First(ComboBox1.SelectedItems).

Thanks @reedbg its a multi select combo box.

Frequent Visitor


I don't know if this issue it still up to date, but I think I got a workaround for that.

So first, start to set a variable with the same control wich send your form:

Set(Var1, DatacardValue.Selected.Value) && SubmitForm(Form1)

After that fonction on :

Get a Radio buton control in your app.

Set those propriety in the radio:

  • Default = Var1
  • Items = [Var1]
  • Visible = false

After that go back to your drop list and set those propriety


  • DefaultSelectedItems = Radio1.Selected

Best regards,


(Be aware my first language is not english so if you don't understand right : please do not hesitate to send me a DM 😉)

Helpful resources


Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders     UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: 2. Power Apps Copilot Cookbook Gallery:   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Top Solution Authors
Top Kudoed Authors
Users online (2,235)