Showing results for 
Search instead for 
Did you mean: 
Helper III
Helper III

What exactly is a form?

I don't quite understand what a Form is, as it pertains to Power Apps. 

From what I can tell, it serves as a container for various fields linked to a data source, but what does it do other than that?


How is a form different than just putting the fields into a Container?



Multi Super User
Multi Super User

Form is like a questionaire that you use when you want user-input. 

Multi Super User
Multi Super User

Hey @oguruma 


As @StretchFredrik above has written its like a questionaire that you use when you want user-input. 

I agree. 

Things you can do with a form is like. 

Lets say you have a gallery of many items and records. And you want the person to select an item from the gallery to see everything about the gallery, you can use a form in the next screen just to show everything about the gallery item. This you can do with the help of Display Form.

Then if you want the user to edit that particular item you can use edit form to do that. 

If you want to add something new in the gallery you can use a new form for this.


So there are 3 types of forms in Power Apps, Display, Edit and New. You can use them as per your need. If you just want the user to see all about a record in an item, use display form, if you want him to edit it you can use edit and if you want the user to add a new item then use new form. Giving you some good links to understand the forms more.


Its a pretty useful control in Power Apps. 


I hope this helps. 🙂

But what does the form actually do?

Couldn't I just put the input fields in a Container instead of using a Form?

Multi Super User
Multi Super User

Forms also helps you with the submision of data by using the SubmitForm method

Multi Super User
Multi Super User

Yup, using it in a container, you will have to use patch to send data to SharePoint, and with a form you can easily submit data to database, with just submitform easily. 

Helper V
Helper V

A form is like a Controller for the view. The form has a 'Card' for each field of the item being edited.


Some of the value-added features include:

* Pre-configured layout of each Card, which includes a label, the field input control, a 'Required' indicator, and an error message label.

* The form can automatically adjust the layout of Cards based on the screen size. This subject is too complicated to get in here. Microsoft's Form documentation has one article that does a reasonable job explaining layout options such as #columns (hint: always set to 12), 'stretch to fit' (sic), etc.

* The Form tracks if any of the fields have changed, using the 'Unsaved' property

* The form tracks whether the current user input is valid, using the 'IsValid' property.

* Record changes can be committed using SubmitForm(form_name). An Event fires upon success or failure, where you can put response logic. Example: in the OnSuccess() event, call 'Back()' to close the current screen; in OnFailure(), call Notify( ... , NotificationType.Error).

* The form provides access to last Submitted record.

* The Attachment control only works in a Form, supposedly.


Some YouTubers recommend NOT using Forms. I started on the path of Forms, and have not gotten rid of them, selectively using them.


For straighforward CRUD operations and UI's, the Form control seem fine. It takes some work to understand nuances: knowing when to Reset() the form and when to set the FormMode; understanding layout behavior (especially when users will be resizing their browser); customizing Cards and their sub-controls; where you can use a form (ex: you can't stick Forms in a Gallery, nor in custom Components, IIRC).


Hope this helps. 

PS: I recommend YouTube creators Shane Young and Reza Dorrani.

Helpful resources


Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started:   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today!  

Top Solution Authors
Top Kudoed Authors
Users online (3,217)