cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Fuku-Shima
Helper I
Helper I

When I run the Remove function on multiple records, it fails to remove some of the records.

I am trying to delete multiple records in a SharePoint list with the following code.

Refresh('Table');
Remove(
  'Table',
  Filter('Table',ItemType = XX)
)

When this process is executed, it may fail to delete some records.
I have confirmed with the Monitor tool that the response of the deleteRows operation that is causing the error has the following contents.
"status": 400, "message": "Exception from HRESULT: 0x80131904 ...."

 

I've been using this app and SharePoint site for about a year, and I've noticed that the deletion process has been failing more frequently in the past few days compared to a year ago.
If there are more than 20 items to be deleted, the deletion process fails at least once in two times.
Incidentally, I don't feel that errors occur frequently in the insert and update processes.

 

I found a similar question, but I could not solve it with just this information.
> https://powerusers.microsoft.com/t5/General-Power-Automate/Exception-from-HRESULT-0x80131904-when-de...

 

I understand that this error is caused by a combination of factors, but I don't know where to start checking.
Please let me know the possible causes of the problem or give me some advice.
I would also appreciate it if you could ask me some questions to help me identify the cause.

 

Thanks in advance.

1 ACCEPTED SOLUTION

Accepted Solutions
Neha
Frequent Visitor

Hi @Fuku-Shima , 

Did you try indexing the column on your Sharepoint list that you use in your filter? Indexing helps in delegation performance.

 

It seems RemoveIf can also be delegated if the criteria is delegable , please refer to this post https://powerusers.microsoft.com/t5/Building-Power-Apps/RemoveIF-function-and-PowerApps/td-p/918852 .

 

Also try using primary ID column in your filter and see if that makes a difference in the error you receive.

 

Thanks,

Neha

View solution in original post

9 REPLIES 9
v-bofeng-msft
Community Support
Community Support

Hi @Fuku-Shima :

Could you tell me:

Is the number of items in your data source greater than 500? If so, due to delegation, your remove operation may only be effective for the first 500 items.(You can set the threshold to a maximum of 2000)

In addition,maybe it is more stable to delete one by one:

Refresh('Table');
ForAll(
    Filter('Table',ItemType = XX) As A,
    Remove('Table',LookUp('Table',ID=A.ID));Notify("Deleting Item ID."&A.ID)
)

Best Regards,

Bof

RusselThomas
Community Champion
Community Champion

Hi @Fuku-Shima ,

I think you're right, indications seem to point to a source issue, not a PowerApps issue - is this SharePoint Online or on premises? 

Either way, I don't know what the underlying cause is, or whether this make a difference, and I like what @v-bofeng-msft suggested, but perhaps something else you can try is using RemoveIf() instead of a Filter?  Might result in the same Odata query and give you the same errors, but perhaps worth a try.

 

// Refresh('Table');  
//Try testing without this before the remove function, or place it after. 
RemoveIf(
  'Table',
  ItemType = XX
  )

 

I'm also curious as to the use of Refresh() before the remove - is it necessary?

I suspect it's an asynchronous call, in which case it might still be running when you run your remove - not sure if that could create a conflict, but try testing without it, or placing it after the Remove() function?

Hope you come right, let us know if anything works 🙂

Kind regards,

RT 

Hi @v-bofeng-msft 
Thanks for the reply.

 

I have well over 2000 items in my data source.
Therefore, I am careful that the result of the Filter I am running in Remove does not exceed the delegation limit.
Also, I was able to run Remove even with more than 10000 items, so I don't think the delegation issue is affecting this case.

 

The code you gave me gave me the error "This function cannot operate on the same data source used in ForAll", so I tried the following code. (The message may be a little different from your screen, as I am using it in a Japanese environment.)

 

Refresh('Table');
ForAll(
    Filter('Table',ItemType = XX).ID As A,
    Remove('Table',LookUp('Table',ID=A.ID));Notify("Deleting Item ID."&A.ID)
)

 

 I tried several times and was able to succeed in deleting about 200 records. Thank you.

 

However, in the case of iterative processing using ForAll, I am concerned about the following, since the getRows and deleteRow operations are repeated one record at a time.
(1) Limitation on the amount of API calls
In our environment, the plan is to call the API up to 2000 times a day. Therefore, we are worried about wasting the amount of API calls due to a large number of repetitive operations.
(2) Execution speed
When we tested it, we found out that it takes about 3 minutes to delete 200 items using ForAll.
I feel that the processing is slowed down by the getRows operation that occurs for each record.

 

I would be very happy if you could continue to give me advice.
Thank you in advance.

Hi @RusselThomas 
Thanks for the reply.

 

The data source I'm using is a SharePoint Online list.

The table to be removed has more than 2000 records, so I am using Remove('Table',Filter(,,)) instead of RemoveIf.

 

Since my application is designed to have more than 1000 users, I thought there was a high possibility of an error due to ETAG mismatch, so I wrote Refresh() before Remove().
I am referring to the following question about errors due to ETAG mismatch.
https://powerusers.microsoft.com/t5/Building-Power-Apps/Server-Response-ETAG-mismatch-clientRequestI...

 

Let me ask you one question.
I thought Refresh() was a function for synchronous calls, but is it an asynchronous function? If Remove() is executed without waiting for Refresh() to complete, then it needs to be replaced by another means. (For example, executing it with OnVisible on the screen.)
I couldn't understand it just from the Refresh function description page, so I hope you can tell me.

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/functions/function-refresh

 

Please continue your advice.

Kind regards.

RusselThomas
Community Champion
Community Champion

hi @Fuku-Shima ,

To be honest, I'm not sure - it's maybe not the best test, but if I add a button to do something like this;

Refresh(Source);
UpdateContext({var: true})

and update a record in the backend, when I monitor the Network activity after pushing the button (using the browser devtools), it looks like the variable update happens immediately while the Refresh() is still getting data back, which looks like PowerApps is not waiting for the Refresh() to complete before moving on to the next line of code.

You can see this in a gallery when you update the data in SPO then hit refresh in the App, the variable updates long before the gallery updates.

It's not definitive, but I would expect the variable update to happen more or less at the same time as the Gallery update if it was synchronous...

Kind regards,

RT

hi @RusselThomas 

Thanks for the reply.

I have tried commenting out Refresh() and deleting multiple records with Remove(), but unfortunately I get the same error as before.

Also, since my app does not use a gallery with the value of the data source set in the Items property, the display refresh process that is performed as a result of Refresh() in that example does not seem to be executed. So I don't think there is any possibility of a data exchange conflict in Refresh.

I would be very happy to continue with your advice.
Thank you for your time.

Translated with www.DeepL.com/Translator (free version)

RusselThomas
Community Champion
Community Champion

Hi @Fuku-Shima ,

Bearing in mind, I think we're still looking at a source issue, not a PowerApps issue - so anything we try in PowerApps is only an attempt to work around what appears to be a source issue - meaning it may not be possible to work around it at all.  But we can keep trying until we've exhausted all avenues 🙂

Some additional questions:

  • Is this SharePoint Online, or SharePoint on premises?
  • If Online, is this a global commercial public cloud tenant? (i.e. not a specialised government or controlled tenant, i.e. Government, China, Germany or similar)  
  • Is there a row count threshold where you can reliably delete rows without an error every time?  (even if it's just two rows, it helps to know where the threshold is)
  • Ignoring delegation for now, do you get the same issue using RemoveIf()
  • Do you get the same issue running this on a different list in a different site?

Kind regards,

RT 

hi @RusselThomas 

Thanks for the reply.

  • Is this SharePoint Online, or SharePoint on premises?

The data source we are using is SharePoint Online.

  • If Online, is this a global commercial public cloud tenant? (i.e. not a specialised government or controlled tenant, i.e. Government, China, Germany or similar)  

The environment we are using is a global commercial public cloud tenant

 

  • Is there a row count threshold where you can reliably delete rows without an error every time? (even if it's just two rows, it helps to know where the threshold is)

I tried several times, but could not find the threshold.
I have never gotten an error when requesting a deletion of two rows.
However, I have had only one successful request to delete 10 rows.

 

  • Ignoring delegation for now, do you get the same issue using RemoveIf()

Using RemoveIf(), I was able to successfully delete almost 200 records.
However, since my app is designed to have a data source of more than 2000 records, RemoveIf() is not a solution.

 

  • Do you get the same issue running this on a different list in a different site?

It is not immediately possible to prepare a different list in a different site for verification, so I will try it later and report back.
Incidentally, I have a similar problem with a different list on a different subsite within the same site.

 

I would appreciate your continued advice.
Kind regards.

Neha
Frequent Visitor

Hi @Fuku-Shima , 

Did you try indexing the column on your Sharepoint list that you use in your filter? Indexing helps in delegation performance.

 

It seems RemoveIf can also be delegated if the criteria is delegable , please refer to this post https://powerusers.microsoft.com/t5/Building-Power-Apps/RemoveIF-function-and-PowerApps/td-p/918852 .

 

Also try using primary ID column in your filter and see if that makes a difference in the error you receive.

 

Thanks,

Neha

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank! 🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Top Solution Authors
Top Kudoed Authors
Users online (4,726)