cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Applicable88
Helper IV
Helper IV

When going into edit form then delete the record that is in datacardvalue1

Hello,

I've entcountered the problem that I don't want to let users submit duplicate ID's of a record.

It works for new form, but not for edit form. Because when I open an item in the customized sharepoint form, and save it without 

even changing the records, the duplicate search via lookup function already regard this very entry as the duplicate. Even though I just open it for changing other records. On the other hand if I remove the duplicate search for the edit mode, then everybody can open a item a place a duplicate in the edit mode. That would be a huge loophole.

 

So I just thought of one solution: When I open an entry in edit mode, the OnEdit has to delete that ID, if I save it with the same ID everythin will be fine because the ID is deleted. In case I change to another ID it still will proceed to search for a duplicate:

 

I tried with many variations of Remove() but it didn't work out. Someone has an idea?

if ( Form.Mode= Edit.form...., then delete the ID from the record you just opened...

Thank you very much in advance. 

Best. 

 

1 ACCEPTED SOLUTION

Accepted Solutions
WarrenBelz
Most Valuable Professional
Most Valuable Professional

@Applicable88 ,

You simply need to change the LookUp to refer to Product, not ProductID and make sure it does not match the input field for that.

If(
   IsBlank(
      LookUp(
         ProductsTable; 
         Product=YourProductInput.Text
      )
   ) && SharePointForm1.Mode = FormMode.Edit;
   SubmitForm(SharePointForm1);
   Notify(
      "Duplicate Entry on Product " & YourProductInput.Text);
      Error
   )
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

View solution in original post

11 REPLIES 11
Applicable88
Helper IV
Helper IV

Hi, @WarrenBelz maybe you know a solution? Why a duplicate search lik :

 if (isblank(lookup(table, ID=DataCardValue1.Text) ; SubmitFrom(Sharepoint1); Notify ......Error)

will regard the ID in the edit customized sharepoint form as a duplicate? I cannot submit because the 

form regard the ID like a duplicate, even though I didn't change anything, I just click "edit" and right after without changing any records "save". 

 

 

I tried to add a Remove( ) commad in the OnEdit action, so that I can resave that entry again,  but nothing happens or I just jump right no the next item and then the item is lost, which isn't what I want. 

 

Best regards. 

 

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

HI @Applicable88 ,

If you are using SharePoint here, the ID is a unique number and is not re-used if deleted, so your test will always fail. If you are entering an ID in that text control and checking for its existence, then

 

If(
   IsBlank(
      Lookup(
         Table;
         ID = Value(DataCardValue1.Text)
      )
   ); 
   SubmitFrom(Sharepoint1); 
   Notify ......Error
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

@WarrenBelz thanks for the clarification. It was very  unfortunate that I use the colum "ID" as an example since apparently it is a automatic created identifier. The colum I'm talking about is actually a self created ProductID colum. In that case edit and duplicate check shouldn't work in edit form? But since the record is already as an entry in the datasource when I want to edit it, duplicate check confuse it's own  entry in edit mode as an duplicate and doesn't let me save it once opened. Deactivating duplicate lookup would mean that everybody could manually write as many duplicates in edit mode they want which is not the purpose of that customizer form. Is there any solution to this?

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Applicable88 ,

If you are using a created value ProductID column, then you can certainly use

If(
   IsBlank(
      Lookup(
         Table;
         ProductID = DataCardValue1.Text
      )
   ); 
   SubmitFrom(Sharepoint1); 
   Notify ......Error

Also in SharePoint, you can "Enforce Unique Values" but if you do, also ensure there must be input or you cannot have two blank values

WarrenBelz_0-1653549373419.png

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

@WarrenBelz thank you very much for reminding that "enforce unique values" unfortunately in Sharepoint when using item-level permission you cannot force unique values in column. I do that so in my case user permission group can see everything and another only their own item inputs, so in case they can update their entries, if needed.

 

Yes as already in use I'm using that in OnNew when making new items :

If(
   IsBlank(
      Lookup(
         Table;
         ProductID = DataCardValue1.Text
      )
   ); 
   SubmitFrom(Sharepoint1); 
   Notify ......Error

 

But as I stated doing the same in OnEdit, it regards that entry which I selected for "Edit" in sharepoint as the duplicate value itself.

 

I'm doing the following:

In SharepointIntegration I'm setting global variables for OnNew and OnEdit

NewForm(SharePointForm1);; Set(Name;"NEW")

EditForm(SharePointForm1);;Set(Name;"EDIT")

 

In OnSave I have to deactivate the duplicate check for OnEdit otherwise I cannot save the entry after open it for editing:

If(IsBlank(LookUp(ProductsTable; ProductID=DataCardValue3.Text)) And Name="NEW" ;
SubmitForm(SharePointForm1);
If(!IsBlank(LookUp(ProductsTable; ProductID=DataCardValue3.Text)) And Name="EDIT" ;
SubmitForm(SharePointForm1);
Notify("ProductID is already on the list!";NotificationType.Error)));;

 

If I would reactivate duplicate check in Form Edit Mode (removing the exclamation sign), I woulnd't be able to save back the record and would get the duplicate Notifier:

 

If(IsBlank(LookUp(ProductsTable; ProductID=DataCardValue3.Text)) And Name="NEW" ;
SubmitForm(SharePointForm1);
If(IsBlank(LookUp(ProductsTable; ProductID=DataCardValue3.Text)) And Name="EDIT" ;
SubmitForm(SharePointForm1);
Notify("ProductID is already on the list!";NotificationType.Error)));;

 

Is there a way to still make duplication test in edit mode possible? 

 

The disadvantage with using "enforce uniqe values" is that I cannot use item - level permission. And second issue is that when I'm editing the ProductID in the form into a ProductID which is already on that SharePoint List it let me save the entry, but it automatically change the ProductID back to the number it was before open it for editing. There was no notification. 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Applicable88 ,

A couple of things - setting Variables with the built-in controls in integrated forms I have found to not have consistent controls. I tend to "keep it simple" if using integrated forms and reference SharePointIntegration.Selected whenever I need to refer to the current record or SharePointIntegration.SelectedListItemID for the ID of this. I also refer directly to the Form Modes

If(
   IsBlank(
      LookUp(
         ProductsTable; 
         ProductID=DataCardValue3.Text
      )
   ) && SharePointForm1.Mode = FormMode.Edit;
   SubmitForm(SharePointForm1);
   Notify(
      "Duplicate Entry on Product ID " & DataCardValue3.Text);
      Error
   )
)

You might see if this works for you.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Applicable88 ,

A couple of things - setting Variables with the built-in controls in integrated forms I have found to not have consistent controls. I tend to "keep it simple" if using integrated forms and reference SharePointIntegration.Selected whenever I need to refer to the current record or SharePointIntegration.SelectedListItemID for the ID of this. I also refer directly to the Form Modes

If(
   IsBlank(
      LookUp(
         ProductsTable; 
         ProductID=DataCardValue3.Text
      )
   ) && SharePointForm1.Mode = FormMode.Edit;
   SubmitForm(SharePointForm1);
   Notify(
      "Duplicate Entry on Product ID " & DataCardValue3.Text);
      Error
   )
)

You might see if this works for you.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

 

@WarrenBelz thats a great tip to write shorter without extra global variables, thank you.

 

Unfortunately it doesn't solve the problem of the duplicate search in the FormMode.Edit. It's really a 

mess that the lookup search consider the item that I just open for edit as the duplicate  and not letting me save the item. I tried to extend the syntax saying it should remove that record and submit, but of course it instead will jump to the next item. It would be easier, if that very item which is in FormMode.Edit is temporarily out of the datasource, but that might come with other dangers like losing data.

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Applicable88 ,

I must admit I am a little lost here exactly what you are trying to do. The code I gave checks for duplicates and will not save if the current record has another "twin" in the data source. What is it exactly you are trying to achieve ?

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank! 🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Top Solution Authors
Top Kudoed Authors
Users online (6,147)