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pgeory
Helper III
Helper III

adding multiple sharepoint lists to a single gallery

Hi all, me again. The app I have created is absence request. I have 3 buttons that depending on the role of the staff member will click. they all fill out the same form but based on which list it submits it to will trigger a different flow for approval. I want the current user to be able to see what requests they have submitted. I have been able to figure thia out with one list, but wanted to know if it was possible to have 1 gallery that would connect to 3 different sharepoint lists and the current user would then see all their requests even if they are across 3 different lists. 

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CrysDom
Helper I
Helper I

I recommend that you use a 4 sharepoint list, with 3 lookup columns, and connect these columns with the 3 previous lists using the absence request column as a reference, which must be found in the 3 lists that go to the different approvers. This 4 list will be connected to your gallery, and you will be able to see any information from the 3 lists that you already have implemented.
this 4 list can be updated by a flow each time the user requests a new absence approval.

This video will help you build your solution: https://www.youtube.com/watch?v=G4pWRzzCDAM

 

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4 REPLIES 4
CrysDom
Helper I
Helper I

Can you show the information you want to see in the gallery of your sharepoint lists?

pgeory
Helper III
Helper III

So the app is absence request, It is for a school and I have 3 sharepoint lists, 1 for Teaching staff, 1 support staff and 1 for teaching assistants. All have access to this. I have 3 lists because different people have to authorize the absence. I want the gallery to be connected to the different lists but only show the requests of the current user, due to personal information. The below image are tests i have carried out that are stored in one list. I want the user to be able to click on the next arrow to show any additional information such as reasons why the request was rejected.  I hope this makes sense. 

pgeory_0-1674134170308.png

 

 

CrysDom
Helper I
Helper I

I recommend that you use a 4 sharepoint list, with 3 lookup columns, and connect these columns with the 3 previous lists using the absence request column as a reference, which must be found in the 3 lists that go to the different approvers. This 4 list will be connected to your gallery, and you will be able to see any information from the 3 lists that you already have implemented.
this 4 list can be updated by a flow each time the user requests a new absence approval.

This video will help you build your solution: https://www.youtube.com/watch?v=G4pWRzzCDAM

 

Drrickryp
Super User
Super User

@pgeory

Even better would be to add an approval column and combine all 3 lists. 

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