cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

populate gallery from Excel table with over 10000 registers

Hi all,

 

I hope you can help me. I'm trying to populate a gallery from a Excel table with over 10,000 registers.

With 2,000 registers I don´t have problem.

 

I trying to use a collections with column called "PrimaryKey", but I have a problem 

In OnSelect property Button, I have this:

 

Concurrent(
Collect(CollectionA;Filter(ExcelTable;PrimaryKey<2000));
ClearCollect(CollectionB;Filter(ExcelTable;PrimaryKey>=2000 && PrimaryKey<4000));
ClearCollect(CollectionC;Filter(ExcelTable;PrimaryKey>=4000 && PrimaryKey<6000));
ClearCollect(CollectionD;Filter(ExcelTable;PrimaryKey>=6000 && PrimaryKey<8000))
)

 

When run the app, and check in File -> Collections, I have:

CollectionA with 1999 registers

CollectionB with 1 registers

CollectionC with 0 registers

CollectionD with 0 registers

 

I dont know why starting second collection I dont have any data or what can I do.

 

I change File --> Advanced configuration (500 --> 2000). Save the app and restart the app

 

Thanks in advanced

15 REPLIES 15

@dvalenzuela ,

A bit too quick for me - went out for a little while and did not see your earlier post. The SharePoint reference was for a different reason in that a heap of Excel issues simply go away, however the ID field is not Delegable as a query source. There is an easy work-around - two parts to it in your case.

This one is is a once-only job.

  1. Create a numeric field in SharePoint
  2. Create a DataSheet view with a filter (this is OK in SharePoint) ID <5000 is the maximum you can have in a view with two fields - the ID and the new field - make the number of items no more than 200. 
  3. Copy and paste the ID (you can select the whole column) to the new number.
  4. When you have finished that lot, make the filter >4999 and repeat.

Going forward, on the OnSuccess of your new item screen, you can set a Variable

Set(
  vID,
  YourFormName.LastSubmit.ID
)

and make the Default of the item vID and ensure it is on the next screen.
However this raises another question - why do you want to Collect it all rather than simply working off the list?

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

 

v-xida-msft
Community Support
Community Support

Hi @dvalenzuela ,

Based on the issue that you mentioned, I think you have some misunderstanding with Delegation issue in PowerApps.

 

Currently, within PowerApps, the Excel table is not a Delegable data source, so you could only process data locally in your app. When you add Excel table data source into your app, it could only load first 2000 records (at most) from your Excel table into your app for processing.

Note: When you add Non-delegable data source in your app, it would only load first 2000 records (at most) into your app memory. The Filter function is a Delegable function, which could not be delegated for processing data from Non-delegable data source.

More details about the Delegation in PowerApps, please check the following article:

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/delegation-overview#non-delegable-limit...

 

In other words, the records from your Excel table has already been stored into your app's memory before executing the Filter function. So the Filter function is actually applied to these records data (2000 records) stored in your app's memory rather than in your Excel table itself.

So the Collection B could only contain one record, the Collection C, Collection D both contain 0 record.

 

As an alternative solution, please consider use a Delegable data source (e.g. CDS Entity, SP List, ...etc) to store your data instead of Excel table. You could consider import your Excel table records into a New CDS Entity in your PowerApps Environment, then you could use the CDS Entity as data source in your app.

More details about importing data from Excel to CDS Entity, please check the following article:

https://docs.microsoft.com/en-us/powerapps/maker/common-data-service/data-platform-import-export

https://docs.microsoft.com/en-us/powerapps/maker/common-data-service/data-platform-cds-newentity-pq

Note: When you loading data into CDS Entity, please specify Whole Number type column to store the PrimaryKey column value in your Excel Table.

 

After that, you could achieve your needs based on the formula you provided above.

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thanks @v-xida-msft for the insight on Excel - that is useful.

One thing that has to be mentioned is that CDS and SQL are premium data sources requiring a per-user licence whereas SharePoint does not.

Hello
I have updated to list in sharepoint and I present the same problem.
In the sharepoint list I have a column called ID that has the incremental value with each record.
What should I do to view more than 2000 items?
In the same way, if I want to work with collections, only 1999 items are saved in the first collection, and in the second collection I only have 1 record.

What else can I do?

Thanks

The list already has an ID column.  You need to make sure you are using the column you added to the list, so call that column something other than 'ID'.  AS was mentioned, the regular ID column can only be delegated using '=' not '<', or '>'. That's why you need to create a second column.  



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Hello everyone, if any of you had the same problem, I will tell you the solution:

 

First I was playing with non-delegable functions under a list in sharepoint, what I did was to debug the table in excel before loading to the list including a PrimaryKey autonumber with number form in excel. this has worked for me. then increase the range to 2000 data limit. now even though my list has 7000 if I search or order I can get to all the records.

 

It´s working fine when I create a new register too.

 

Thanks all for your support

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (3,184)