cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
GerardoPlass
Helper II
Helper II

read excel with more than 90000 records in powerapps

Hello everyone, I have a database that they gave me where I have more than 90,000 records and I want to read each one of them, is it possible with such amount of data? what would be the ideal way to be able to read that amount of information without using premium connectors, the question is can you insert that amount of information in sharepoint? what is the best way , your guidance please .

1 ACCEPTED SOLUTION

Accepted Solutions
WarrenBelz
Most Valuable Professional
Most Valuable Professional

@GerardoPlass ,
Adding to @RusselThomas 's detailed comments - I totally agree with his observation I haven't met an app yet that couldn't be built in SharePoint - I have never built in anything else and have never found anything I could not achieve with a bit of thought given to data structure and process.

What I can add is two things - I advise against using Import from Excel as it names the underlying fields Field_1, Field_2  . . .  and will cause you some grief in your Power Apps coding.

The good news is that you can bulk-import Excel once you have the SharePoint list set up with Power Automate. In the Flow below, I imported 75,000 records in batches of 10,000 - it took about 30 minutes for each batch. I put the Excel file in my OneDrive with eight tabs (eight tables) and simply changed the table number each run.

ExcelBulkUpload.png

It is important also that you set your Pagination on the Get Rows to the number you are importing per run.

WarrenBelz_1-1668327501872.png

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

 

 

 

View solution in original post

6 REPLIES 6
RusselThomas
Community Champion
Community Champion

Hi @GerardoPlass ,

A few ways, depending on what you're wanting to do with it once you've loaded it.

If you just want to look at the data in PowerApps, you can simply embed the table into PowerApps directly and access it from there - but then the data will be static and will reset every time you reload the app.

 

If you want to build an app using this data, and you want to have multiple people access and potentially change the data, then you need a source.

If you can't use SQL as a source, then I'd suggest dataverse, dataverse for teams, or if you have to use SPO you can export it to a list as well - SPO lists can handle up to around 30mil rows - depending on how many columns you have (not that I've ever seen an SPO list with 30m rows mind you) - so sharepoint won't blink, but your app might pass out trying to load that many rows all at once 🙂

 

But if you put it in a list and then connect it to a gallery, you can scroll through the data 100 rows at a time pretty seamlessly inside PowerApps...

If you need to filter it though, you'll need to index your filtering columns in SPO.

 

Can you share more about what you're planning to do with, or how you need to work with the data?

Kind regards,

RT

Thank you very much for your answer

 

I start by showing you my data in an excel , there are approximately 90000 rows

 

GerardoPlass_0-1668255728635.png


First I must show basic information in the app, for example your name, what race is your age etc (this must match between the User().Email and the email column of the excel.

 

GerardoPlass_1-1668256568305.png

 

and it should show like this

 

GerardoPlass_2-1668256675908.png

 

Then the student should be shown some options according to what corresponds to him;  For example, if you select 50-50, it should show you the similar race 1 column and if you select 80-20 0 100-0, it should show you the similar race 2

 

GerardoPlass_3-1668256857740.png

 

 

GerardoPlass_4-1668257102197.png

after selecting this radio, the similar race that matches it appears and then this has to be sent to a sharepoint list to evaluate results. (and I need to attach files too)

 

 

 

 

 

 

 

Drrickryp
Super User
Super User

@GerardoPlass 

Given the operators and functions you want to use on your dataset, LookUp(), Filter(), Sort(), SortByColumns() and "=", SharePoint will work for you.  However, if you need to use "not", "in", "<>" or Search(), as these are not delegatable in SharePoint, then you will need to select either Sql or Dataverse,  I suggest that you watch a short video showing how to do it. https://www.youtube.com/watch?v=IvTiAanB3Cs before you decide which connector to use since it will be a tedious process to load 90,000 items from Excel to SharePoint.  

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@GerardoPlass ,

Excel is not a good data source for queries with that size of records. If you have access to SharePoint, I would recommend you switch to that.

I have a blog on SharePoint Delegation that also may assist here.

RusselThomas
Community Champion
Community Champion

Hi @GerardoPlass ,

If that image has actual people's names and email addresses in it - I would suggest you blank it out or depersonalise it before posting it on a public forum, just to be safe and respect people's personal information. 

The important info is the column names, if anyone wants to offer you some usable formulas, and for data you can always just show one row of 'dummy' data so people can see the data types. 

 

Dataverse for teams, dataverse or SQL are always going to be better choices for data sources, but if you only have access to SharePoint then it's not too hard to get it in there - just note that no matter what source you use you will always have data row limits on your queries and as @Drrickryp said, you need to know what's delegable and what isn't between the data sources (Sharepoint, Dataverse, SQL)

That said, I haven't met an app yet that couldn't be built in SharePoint, you just have to think carefully about your indexing and how you query the data - but there are times when it may become really tedious to work around delegable queries, so if it becomes impossible then you'll have shift to another datasource.

 

Getting it into SharePoint.

You can Import from Excel when creating a list in SharePoint, or Export directly from Excel into a SharePoint site.  I haven't imported Excel from the SharePoint side for some time, as it always used to be much slower than Exporting to SharePoint from Excel for some reason - maybe it's better these days, but I always still export from Excel.  The only annoying thing with this process is that the default view for the list always ends up "Edit in Grid view" for some reason - but it's hardly a massive issue so I still use it.

 

  • If you want to import from SharePoint, it's pretty straight forward - Home page, New List, From Excel.
  • If you want to try export from Excel and you're unfamiliar with the export function in Excel, make sure the data is a table in Excel, select all of it and hit ctrl+T to make sure it's a table - if it isn't it'll prompt you to make it one, if so just check your headers are correct.  Then go to the Table Design tab (it only shows up for Tables) and hit "Export" and select "Export table to SharePoint list" and follow the prompts.

90k rows will still take a few minutes to create either direction, so be patient.  

Once it's done, immediately go the List Settings, then find "Indexed Columns" and open that.  Index simple text columns that are unique first - like the email address, assuming a person won't appear more than once in this column, and then one or two other (preferably unique) columns that you plan to filter on.

Note - the Index will only run at the next cycle which runs around every 15 minutes for SPO.

 

Then, connect from Power Apps and start playing 🙂

Hope this helps,

RT

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@GerardoPlass ,
Adding to @RusselThomas 's detailed comments - I totally agree with his observation I haven't met an app yet that couldn't be built in SharePoint - I have never built in anything else and have never found anything I could not achieve with a bit of thought given to data structure and process.

What I can add is two things - I advise against using Import from Excel as it names the underlying fields Field_1, Field_2  . . .  and will cause you some grief in your Power Apps coding.

The good news is that you can bulk-import Excel once you have the SharePoint list set up with Power Automate. In the Flow below, I imported 75,000 records in batches of 10,000 - it took about 30 minutes for each batch. I put the Excel file in my OneDrive with eight tabs (eight tables) and simply changed the table number each run.

ExcelBulkUpload.png

It is important also that you set your Pagination on the Get Rows to the number you are importing per run.

WarrenBelz_1-1668327501872.png

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

 

 

 

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank! 🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Top Solution Authors
Top Kudoed Authors
Users online (4,588)