Showing results for 
Search instead for 
Did you mean: 
Post Patron
Post Patron

record user and date sent on sending email

I have a list of people in a gallery and I want to email them an invitation.  On sending the email I want the field "Status" to read "asking" another field to show date and time email sent and who sent it.  If possible a link that the recipient would click to accept or decline the invitationI would change the status label from Asking to Yes or No.  


I don't know where to begin but I do have an email that works from a button in gallery.


Look forward to some direction with thanks.

Memorable Member
Memorable Member

few questions:


1. Is this based on an SP list

2. Are you using PowerAutomatefor the email?


There is an send email with options Office365Outlook.SendMailWithOptions() choice but I am not sure how that works.


If I do this I use PowerAutomate to send an email with options which is pretty easy to create. depends on how the data is retrieved.

Community Support
Community Support

Hi @StuCundy 


Can you please be more specific about the "Status" and "asking" fields? Also, do you have a template of how you want the email to look like? Are you using Power Automate to send the email or are you sending it directly from the application?


Best Regards

If this post helps you give a :thumbs_up: and if it solved your issue consider Accept it as the solution

Hi @leyburn19 

Yes it is a SP list.  It is a list called HostSearch My Email was set up using the following method.


Office365Outlook.SendEmail(LookUp(HOSTFAMILIESTest,ID=ThisItem.HostID,HostEmail),"Test from Gallery ID: "&ID,"Test Message")


 I can set something up with PowerSAutomate if that's the way to go.

Hi @chsanche 

So at the moment I just have a choice field for the Status [Asking],[Yes],[No] and manual select.  Email just from application like I replied to @leyburn19 .


You can this in PowerAutmate using teh PowerApps Trigger.


  1. PowerApps Trigger
  2. Get Items (SP list) Filter: ID eq 'Ask in powerapps'
  3. Send an email with Options
    1. If email in the SP list use it.  If not use another Ask in PowerApps argument
    2.  Set Options (something like Will Attend,Must Appologise  )
  4.  After reply receive - Ad a condition action
    1.  Option = Will Attend
      1. Action: Send an email to yourself saying accepted
      2. Action: Update Item in SP list ID= Get Items ID
        1.  Update the user sent field with user name (use Ask in PowerApps)
        2.  Update the date sent field with user name (use Ask in PowerApps)
        3. Update the ack field is there is one


Hi @leyburn19 


Thank you for this explanation.  I have only made one automate before so just got a bit stuck.

I managed to get to stage 4...


From here where do I go?  Maybe there is some videos I can watch?

Next step in the Apply to each add a condition action.   You have given yourself 3 Options so I would  put the main option in teh condition.  EG: Selected Option Contains Yes would like to host this group


No when user clicks it will travel down teh true side and the other option will go via the false.  On the false side you can do another condition based on those answer if you like.


Here is one of mine to look at



Hi @leyburn19 
I have made some progress.  I made one condition which did not report any errors but when testing it asks me for Getitems_LimitEntriestoFolder.   If I enter the name of the SP list i want the flow to run and enter an ID of the test item it starts the test.  I do receive an email and I have the options appear in the email.  If I click YES I get another email asking the same thing and the test status in flow is still running.


I know I need to make more conditions for the other 2 options but do you know any reason for the repeating email?

If you selected a field from the get items list, then it is likely it is put your email in a for each loop. This will be the reason that when you approve or whatever the action is the email will fire again if there is more than one record in the get items list.

Helpful resources


Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started:   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today!  

Top Solution Authors
Top Kudoed Authors
Users online (2,578)