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Post Prodigy
Post Prodigy

search and filter from 2 different sites sharepoint list

Hi all..


i need to make this 2 seperates SP List from 2 different sites to work together and displaying the item i need in a single gallery.


i use this formula, and i already mofied it hundreds times and its still get blank gallery (perhaps the formula is positively wrong):


Gallery Items property:

Sort(Filter('_Onboarding List', If(Gallery1.Selected.Title2.Text = "All", true, Status = Gallery1.Selected.Title2.Text)), Filter('Candidate List', Status3.Value = "Converted")) && If(IsBlank(TextInputSearch.Text), true, TextInputSearch.Text in 'Candidate Name')), 'Candidate Name', Ascending)


as you can see that i want to filter from 2 different sites sharepoint list and search it through a gallery.

the idea is, i want to sort and filter from the first SP List (Onboarding List) so i can browse throught it by it status, whilst also i can see at the same gallery the second SP List items (Candidate List) which have "Converted" Status.


i dont know if this possible to achive, any insightful work around for solving this is a life saver for me.








Hi @leyburn19 


Where should i put those formula? 

I mean, i already try it OnStart property of the App and its gets blank collection.


Anyhow, can you make it more abovius for me for the Allrecords?  is that a variabel?

I'm a professionally noob with this.


I'm sorry, and thank you.



@leyburn19 wrote:

Are the fields the same?  If So I would create a simple collection that does:




The second collect would just append to the first but all fields need to match.  If the dont then do a Forall process:







This second process may run into delegation issues depending on number of records in list.  You can also filter the source first toi get the status you want in bothe cases

Hi @leyburn19 


thank you for your reply.

 i just hit a road bump here with your question:


Are the fields the same?

unfortunately, the fields are not the same.


please enlight me for what exact formula should i use?




Can you give me your source List names and your Field names from each source



Clear(Allrecords) - where Allrecords is your collection

ForAll(Source1,Collect(Allrecords,{Fd1Smiley Frustratedource1Field,Fd2Smiley Frustratedource1Field});  Source1 - yout list 1 name  Fd1 = a variable name for the date you want to capture from the list seperated by ":" (the icon is something that seems to replace a colon) and the the column name from your list.  this then replicates

ForAll(Source2,Collect(Allrecords,{Fd1Smiley Frustratedource2Field,Fd2Smiley Frustratedource2Field}) Source2 = your list2 name

Hi @leyburn19 


This is i use on the OnSelect property of a button:

Collect(TesCol, '_Onboarding List'); Collect(TesCol, 'Candidate List');
ForAll('_Onboarding List', Collect(TesCol, {Name1: 'Candidate Name', Site1: 'Site Destination', Speciality1: Specialization}));
ForAll('Candidate List', Collect(TesCol, {Name2: 'Candidate Name', Site2: 'Site Name', Speciality2: Specialist, Status: Status3}))


it doesnt seems to working.


what went wrong? please help.




The Collect Statement may need all the names in each list. Unless they can be used as one


You will see I have renames the field to match but also added an extra column in the first for status and set contents to ""


In theory this will give a simple list to search on.  If you want seperate columns you would need to have every column names in both collections as teh collections must match.  




ForAll('_Onboarding List', Collect(TesCol, {Name1: 'Candidate Name', Site1: 'Site Destination', Speciality1: Specialization, Status:""}));

ForAll('Candidate List', Collect(TesCol, {Name1: 'Candidate Name', Site1: 'Site Name', Speciality1: Specialist, Status: Status3}))



i got this error instead:

coll error 1.png


i tried to make the status part empty, also give me the same error.



You get that error as it is assuming you are looking for a column called Status.  If you want the word status put it in "Status"  or not just put ""

You also do not need the first two collects as they will not work based on your columns not matching



Thank you mate!


anyhow, how am i to show it in a gallery with only name and status = "converted"?


i already use working formula below to collect the data:

ForAll('_Onboarding List', Collect(TesCol, {Name1: 'Candidate Name', Site1: 'Site Destination', Speciality1: Specialization, Status1: ""}));
ForAll('Candidate List', Collect(TesCol, {Name1: 'Candidate Name', Site1: 'Site Name', Speciality1: Specialist, Status: Status3.Value = "Converted"}))





Can you explain your status3.value?  Seems redundant to me.  All you need is Status: "Converted"


Your gallery would need a simple filter like Filter(TesCol,Status="coverted") 


but I dont know why you would want that at the moment because all the first collection records would be useless

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