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Helper IV
Helper IV

show subfolder content in gallery

I have a library called attachments

in which there is a folder called support attachments within this folder there are 2 folders plus one called Excel files and another called PDF files

I want to show in a gallery the PDF files that are in the folder that I mentioned previously called PDF files

How can I achieve this?

1 ACCEPTED SOLUTION

Accepted Solutions
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Super User III
Super User III

Re: show subfolder content in gallery

Hi @King ,

As you can understand, responders are not aware of your stage in the PowerApps journey when replying to a post.

Two things:-

Coincidentally, I posted a similar reply on another thread and MS help had another idea that will work on base level folders. 

However, if you have a small number of items or don't mind a bit of administration, forget about my Workflow (and a Flow would be very messy), simply create a field in the Library and put in the folder names. You can then filter by this to show the items in a PowerApps gallery.

As for the Workflow - if you want to explore these, download (free) SharePoint Designer 2013 - this is still a very useful tool and a lot of automation can be done without using Flow quotas.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

View solution in original post

5 REPLIES 5
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Super User III
Super User III

Re: show subfolder content in gallery

Hi @King ,

You need metadata to filter the content, but could certainly put the folder names in fields to achieve this.

I use a similar method and have a SharePoint Designer 2013 Workflow to put the first two levels folders in two fields and then use these in both SharePoint grouped views and PowerApps galleries to show the records required.

You need to be familiar with Workflow construction for the below to be useful, but they are not difficult to do and have the added advantage of not using up Flow quotas.

FolderWorkflow.jpg

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

 

Highlighted
Helper IV
Helper IV

Re: show subfolder content in gallery

Hi  @WarrenBelz  I didn't understand much what you explained to me maybe if you explain me in more detail I can understand

I'm sorry I'm new to this

I'll show you the folders that I need to access

 

download (15).png

 

I would like to show the items you see in the image that are in the folder called adjuntos de soporte in a gallery.

Can I achieve this with a flow?

 

thanks for your help

Highlighted
Super User III
Super User III

Re: show subfolder content in gallery

Hi @King ,

As you can understand, responders are not aware of your stage in the PowerApps journey when replying to a post.

Two things:-

Coincidentally, I posted a similar reply on another thread and MS help had another idea that will work on base level folders. 

However, if you have a small number of items or don't mind a bit of administration, forget about my Workflow (and a Flow would be very messy), simply create a field in the Library and put in the folder names. You can then filter by this to show the items in a PowerApps gallery.

As for the Workflow - if you want to explore these, download (free) SharePoint Designer 2013 - this is still a very useful tool and a lot of automation can be done without using Flow quotas.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

View solution in original post

Highlighted
Helper IV
Helper IV

Re: show subfolder content in gallery

What helped me was to create a field in the library that stores the ID of a request

and applied the following formula in the gallery

 

Filter(
Adjuntos,
IDSolicitud = Text(galMisPendientes.Selected.ID)
)

 

Thanks for the help @WarrenBelz 

Highlighted
Super User III
Super User III

Re: show subfolder content in gallery

Thanks @King  - and yes, that bypasses the whole folder issue and is actually what I do for specific project-related files.

 

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