cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Highlighted
willymamoth
Level: Powered On

Best Way to Let Users Administrate Their Own PowerApps

Within our team, we try to just build solutions and then hand off the administration (ie permissions managment) to our customers (ie the individuals that came to us to have the PowerApp built). In the past, with infopath forms, this was easy. We just created the form and then showed the customer how to add/remove users from SharePoint groups. With powerapps (and a SharePoint list as a data source), there are now two places that users need to recieve access - the data source (SharePoint list) and the PowerApp itself. In order to allow the customer to add/remove users from the PowerApp, they would have to be an owner of the PowerApp. The only problem is that we don't want the customer to have owner access (because they could then make changes to the PowerApp). Has anyone thought of a way around this? 

1 ACCEPTED SOLUTION

Accepted Solutions
Super User
Super User

Re: Best Way to Let Users Administrate Their Own PowerApps

When using PowerApps with SharePoint I try and the PowerApps Custom Form for SharePoint. This is an integrated PowerApps form (not a standalone app) and uses the SharePoint list permissions. If you need the PowerApp to be a standalone app then use an Azure Active Directory security group for both SharePoint and PowerApps. Then the admin only needs to manage the memebers through the one group.



--------------------------------------------------------------------------------
If this post helps answer your question, please click on “Accept as Solution” to help other members find it more quickly. If you thought this post was helpful, please give it a Thumbs Up.
2 REPLIES 2
Super User
Super User

Re: Best Way to Let Users Administrate Their Own PowerApps

When using PowerApps with SharePoint I try and the PowerApps Custom Form for SharePoint. This is an integrated PowerApps form (not a standalone app) and uses the SharePoint list permissions. If you need the PowerApp to be a standalone app then use an Azure Active Directory security group for both SharePoint and PowerApps. Then the admin only needs to manage the memebers through the one group.



--------------------------------------------------------------------------------
If this post helps answer your question, please click on “Accept as Solution” to help other members find it more quickly. If you thought this post was helpful, please give it a Thumbs Up.
willymamoth
Level: Powered On

Re: Best Way to Let Users Administrate Their Own PowerApps

Thanks for the response Jeff. I think we are going with your solution of using AD groups for permissions to both the App and the list (for standalone apps). 

 

I also did some experimenting and found out that you can share the app with your whole company and then just restrict the data source (ie sharepoint list) permissions. Any user can open the app, but once in the app, they can't do anything unless given permissions on the list.

Helpful resources

Announcements
firstImage

PowerApps Monthly Community Call!

Join us next Wednesday for our Demo Extravaganza, October 16, 2019 8am PDT.

firstImage

Microsoft Business Applications Virtual Launch Event

Join us for an in-depth look at the new innovations across Dynamics 365 and the Microsoft Power Platform.

firstImage

Watch Sessions On Demand!

Continue your learning in our online communities.

Power Platform 2019 release wave 2 plan

Power Platform 2019 release wave 2 plan

Features releasing from October 2019 through March 2020

FirstImage

Power Platform World Tour

Coming to a city near you

thirdimage

PowerApps Community User Group Member Badge

Fill out a quick form to claim your user group badge now!

FourthImage

Join PowerApps User Group!!

Connect, share, and learn with your peers year-round

SecondImage

Power Platform Summit North America

Register by September 5 to save $200

Top Kudoed Authors
Users Online
Currently online: 383 members 4,846 guests
Please welcome our newest community members: