Accepted Solutions
Hi @cyberco01 ,
Are you able to remove corresponding document from your SP Library when the document removed from a SP List record?
If you are able to remove corresponding document from your SP Library when the document removed from a SP List record, I think the solution I proivded above has already solved your problem.
If you have solved your problem, please go ahead to click "Accept as Solution" to identify this thread has been solved.
In addition, do you want to add attachments to an existing SP List item, and the attached file could also be added into your SP library?
If you want to add attachments to an existing SP List item, and the attached file could also be added into your SP library, please consider modify your flow's configuration as below:
Note: Within above modified flow configuration, you need to remove all related files within your SP Library based on the ListItemID column value firstly, and then re-add files into your SP Library based on the attachments files within your SP List Item.
Best regards,
Hi @cyberco01 ,
Could you please share a bit more about your scenario?
How do you upload documents to your SP Library from the documents attached in your SP List? Using Microsoft Flow?
If you use Microsoft Flow to upload documents to your SP Library from the documents attached in your SP List, and want to remove corresponding document from your SP Library when the document removed from a SP List record, I afraid that there is no way to achieve your needs in Microsoft Flow currently.
The "When an attachment is removed from a SP List record" trigger is not suppoeted within SP Connector in Microsoft Flow, so there is no way to detect if a attachment is removed from a specific SP List record.
As an alternative solution, you could consider add a ListItemID column (Number column) in your SP Library to store the Item ID value of each record in your SP List, which could be used to identify which SP List Item the uploaded file belongs to:
I have made a test on my side, please consider take a try with the following flow's configuration:
Within the "Condition" action, left Input field set to following formula:
formatDateTime(triggerBody()?['Created'],'yyyy-MM-ddTHH:mm')
right input field set to following:
formatDateTime(triggerBody()?['Modified'],'yyyy-MM-ddTHH:mm')
middle condition box set to "is equal to".
Within the "Condition 2" action, middle condition box set to "does not contain", left input filed set to AttachmentsFileName variable initialized before. Right input box set to following:
item()?['{FilenameWithExtension}']
Within the "Delete file" action, File Identifier field set to following formula:
item()?['{Identifier}']
I have made a test on my side, and the flow works successfully. Please take a try with above solution, check if the issue is solved.
Note: I also provided my Sample Flow for you, please refer to it.
Best regards,
Hi @cyberco01 ,
Are you able to remove corresponding document from your SP Library when the document removed from a SP List record?
If you are able to remove corresponding document from your SP Library when the document removed from a SP List record, I think the solution I proivded above has already solved your problem.
If you have solved your problem, please go ahead to click "Accept as Solution" to identify this thread has been solved.
In addition, do you want to add attachments to an existing SP List item, and the attached file could also be added into your SP library?
If you want to add attachments to an existing SP List item, and the attached file could also be added into your SP library, please consider modify your flow's configuration as below:
Note: Within above modified flow configuration, you need to remove all related files within your SP Library based on the ListItemID column value firstly, and then re-add files into your SP Library based on the attachments files within your SP List Item.
Best regards,
Helpful resources
Did you miss the Copilot Studio Coffee Chat on April 4th? This exciting and informative session with Dewain Robinson and Gary Pretty is now available to watch in our Community Galleries! This AMA discussed how Copilot Studio is using the conversational AI-powered technology to aid and assist in the building of chatbots. Dewain is a Principal Program Manager with Copilot Studio. Gary is a Principal Program Manager with Copilot Studio and Conversational AI. Both of them had great insights to share with the community and answered some very interesting questions! As part of our ongoing Coffee Chat AMA series, this engaging session gives the Community the unique opportunity to learn more about the latest Power Platform Copilot plans, where we’ll focus, and gain insight into upcoming features. We’re looking forward to hearing from the community at the next AMA, so hang on to your questions! Watch the recording in the Gallery today: April 4th Copilot Studio Coffee Chat AMA
TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users. With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips! This Week: All About Subscriptions & Notifications We don't want you to a miss a thing in the Community! The best way to make sure you know what's going on in the News & Announcements, to blogs you follow, or forums and galleries you're interested in is to subscribe! These subscriptions ensure you receive automated messages about the most recent posts and replies. Even better, there are multiple ways you can subscribe to content and boards in the community! (Please note: if you have created an AAD (Azure Active Directory) account you won't be able to receive e-mail notifications.) Subscribing to a Category When you're looking at the entire category, select from the Options drop down and choose Subscribe. You can then choose to Subscribe to all of the boards or select only the boards you want to receive notifications. When you're satisfied with your choices, click Save. Subscribing to a Topic You can also subscribe to a single topic by clicking Subscribe from the Options drop down menu, while you are viewing the topic or in the General board overview, respectively. Subscribing to a Label Find the labels at the bottom left of a post.From a particular post with a label, click on the label to filter by that label. This opens a window containing a list of posts with the label you have selected. Click Subscribe. Note: You can only subscribe to a label at the board level. If you subscribe to a label named 'Copilot' at board #1, it will not automatically subscribe you to an identically named label at board #2. You will have to subscribe twice, once at each board. Bookmarks Just like you can subscribe to topics and categories, you can also bookmark topics and boards from the same menus! Simply go to the Topic Options drop down menu to bookmark a topic or the Options drop down to bookmark a board. The difference between subscribing and bookmarking is that subscriptions provide you with notifications, whereas bookmarks provide you a static way of easily accessing your favorite boards from the My subscriptions area. Managing & Viewing Your Subscriptions & Bookmarks To manage your subscriptions, click on your avatar and select My subscriptions from the drop-down menu. From the Subscriptions & Notifications tab, you can manage your subscriptions, including your e-mail subscription options, your bookmarks, your notification settings, and your email notification format. You can see a list of all your subscriptions and bookmarks and choose which ones to delete, either individually or in bulk, by checking multiple boxes. A Note on Following Friends on Mobile Adding someone as a friend or selecting Follow in the mobile view does not allow you to subscribe to their activity feed. You will merely be able to see your friends’ biography, other personal information, or online status, and send messages more quickly by choosing who to send the message to from a list, as opposed to having to search by username.
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We have closed kudos on this post at this time. Thank you to everyone who kudo'ed their RSVP--your invitations are coming soon! Miss the window to RSVP? Don't worry--you can catch the recording of the meeting this week in the Community. Details coming soon! ***** It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT). This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation. This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions! TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post. Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today. Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!
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Join Microsoft product leaders and engineers for an in-depth look at the latest features in Microsoft Dynamics 365 and Microsoft Power Platform. Learn how advances in AI and Microsoft Copilot can help you connect teams, processes, and data, and respond to changing business needs with greater agility. We’ll share insights and demonstrate how 2024 release wave 1 updates and advancements will help you: Streamline business processes, automate repetitive tasks, and unlock creativity using the power of Copilot and role-specific insights and actions. Unify customer data to optimize customer journeys with generative AI and foster collaboration between sales and marketing teams. Strengthen governance with upgraded tools and features. Accelerate low-code development using natural language and streamlined tools. Plus, you can get answers to your questions during our live Q&A chat! Don't wait--register today by clicking the image below!
