cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
bdoerman
New Member

Listing Appended Changes from Sharepoint List on PowerApps

I've created a PowerApp that show information from a Sharepoint list.  One of the columns in my list has "append changes" active which means we can basically track changes each time this field is edited.  This is helpful because we use it as a comment sections for the item that a user can read the changes as if they were comments.

 

However, in PowerApps on an item detail screen it only lists the most recent entry (from a PowerApps template) and doesn't append the changes.  Is there any way to do this where it shows all the changes (just as plan text) that user can scroll through?

 

Thanks,

42 REPLIES 42

Thank you for coming back super fast 😉

 

I must admit that I'm really new with FLOW.  Before stumbling on this thread I was about to some Http request to sharepoint (REST api) with flow to get the info I wanted.  The thing is... it seems that even with REST API, I can't reach Append Changes informations from the list.  It only return the last one.

 

Now about the solution.

So if I understand correcly, what you do is

 

1. you have a multiline Text field in your powerapps 

2. From that field, you run a flow (which you shown in your message)

 

I have a lot of question : 

1. "SignoffHistory" is the name of the field in your SPL that have "Append changes" activated?

2. Do you store the info in a field in your sharepoint list or it only populate the text field in your powerapps everytime?

 

If i understand everything correctly, this solution only work if you implement this solution at the very beginning, since we still face the issue to take previous message.

 

Let say that user are already using the power apps with many "append changes" happen in the text field.  The flow will not be able to get the "append changes" that already happen.

 

Feel free to correct me if I'm wrong.

Ok, this help.  All very good questions.  It is important to know that the only reason why I did not use the Sharepoint Append Changes function is because in powerapps, the only output available is the very last entry into that sharepoint column.  Thus:

 

Answer:  It is correct that the data column in Sharpoint for my method is a multi-line text column.  Append changes is NOT activated.  Flow is performing the append change function, and allowing the entire history visible in PowerApps.

 

Next, when flow runs, and populates a field in an Update Item action, it will overwrite the entire field.  That is why you have to write the current value of "SignoffHistory" back each time.  Otherwise, you would only have a single entry in the field, and history would be overwritten.

 

Also, what is not shown, is that you do have to perform a Get Item action FIRST.  That will pull in the current value of "SignoffHistory" which you put right back in the same field on the Update Item action.  

 

Do you need to see more specifics?

@martinav

Thanks for the in dept explanation.  

 

Maybe I should think differently how the data will be stored. 

 

Many thanks 😉

 

 

Anonymous
Not applicable

@martinav

This looks great but I have a few questions:

So this is a Comment History field separate from the comment field? Or does the comment field show history and allow added comments?

Where exactly do you put the code in the PowerApps? Which field? Is it the DataCard or DataCardValue? Is it Default? Or DataSource? Update?

 

ECNReleasing22.Run(ID,User().Email,"*ENGRG RELEASED* "&User().FullName&" ("&Now()&")","*QUALITY SIGNOFF-AUTOMATIC* PER QUALITY MANAGER ("&Now()&")")

 

ECNReleasing22: Is this the data connection SharePoint list? Or Edit Form?
"*ENGRG RELEASED* - Where is this info coming from? In the history this is only shown in the top history item

"*QUALITY SIGNOFF-AUTOMATIC* PER QUALITY MANAGER : Is this a field? I don't see it in the history.

ENCReleasing22.Run() is the command used to invoke the Flow.  You have to connect it the first time you use it by going to the PA editor, and picking on "Action" then Flows.  You cant just type it in the first time.  Once you have connected it via that method, you can type it all you want.

 

You only see *ENGRG RELEASED*... in this example because this particular event is doing this function.  Other functions also post to the history field.  You see this one at the top, because this example was just run, and the flow is setup to put newest on top.  You could reverse the order in Flow, and go newest on bottom.

 

The 2nd item in the run command is for another field.  Its the quality notes.  

Anonymous
Not applicable

@martinav perhaps could you post maybe a short video how you accomplished this from the very beginning? As I am trying to accomplish the same going back and forth with you comments leaving me puzzled as well. The org recently migrated to SharePoint Online and old Sharepoint onprem had many append changes on past lists - so would be very help find how to do from start to finish. Thank you. 

@Anonymous

 

Hmm... I have never done a video before.  I might consider it.  I might have some time over the next couple of days.

Anonymous
Not applicable

@martinav That would most excellent and very helpful. I would even be willing to do the video if you would like as I do many office 365 training videos now for my company if I understood what is needed to be done. Feel free to message me if you would like and we could arrange a meeting to go over. 

@martinav trick gave me some inspiration and I found a way to simulate the appended change without the "Flow" part and so far it worked really well.

 

@Anonymous you need to keep in mind that @martinav's tips require you to not use the "appended changes" in your SPL and make yourself your Appended changes.

 

I write more details in few hours (im at work atm)

Yes, Flow is not an absoute requirement to do this in general.  I use flow because this field is being used to record approvals from different steps, etc.  Thus, i'm running a flow anyway.  It's just natural to have it update there.

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!    Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Top Solution Authors
Top Kudoed Authors
Users online (6,496)