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PowerApps Permission


I have posted a similar question here but I would like to clarify the below.


I m thinking to buy Power app licence(P2) so then we can create two production environments within O365 and shared with staff within our division. Currently we have O365 E3 licence and we have one Powerapps production environment which is  shared with other divisions. 

Do you think is this a good idea to buy a P2 and create our owned Production environments? what are the advantaged and disadvantaged on this approach, also I hope ,our division can use O365 power app licence to access the apps that I m sharing with on our Production environments that I will set up using Power apps P2 licence? 

Can you please explain what is mean by Common Data Service Database capacity (per user license)  is 250 MB and Common Data Service File capacity (per user license) 2GB?



Community Support Team
Community Support Team

Re: PowerApps Permission

Hi @NewNW ,


So far apps within one environment can only be accessed by the users in this environment. Environments do not share apps. You need to export and import your apps across environments with packaging to achieve this:


For Common Data Service Database capacity and  Common Data Service File capacity:

Per-user licenses come with included capacity for resources used when an app or flow is executed. These resources include data storage management and flow runs. The capacities included in the per-user licenses are pooled at the tenant level and, when the tenant’s capacity is exhausted, customers may purchase additional capacity through add-on licenses. For every increment of PowerApps or Flow user subscription licenses, the included database and file capacity increases, see table. The cap on the amount of database capacity that may be earned or purchased per tenant is subject to the technical limit of 4TB/instance, no maximum on file or log capacity.







Community Support Team _ Mona Li
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Re: PowerApps Permission

Thanks Mona,

Yes I know I have to export and Import the app. But just want to clarify what is the best way to going forward.

  1. Buy P2 PowerApps license within the current O365 environment?
  2. Create a separate Production PowerApps environment and share the app from there with all our O365 staff who do have Powerapps licence assigned form O365 E3 power apps licence.


Do you think is this a good idea to upgrade my Power apps O365 licence to P2 or buy a separate P2 license under the tenancy and assigned it to me and create our owned Production environments? what are the advantaged and disadvantaged on this approach?


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