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Alphahorse
Regular Visitor

Flow fail: When a Item is deleted in a sharepoint list, delete outlook contact

Hi,

 

I am having a issue that I have been trying to solve.

I would like this to happen: 1 everytime a item is deleted from a sharepoint list -> a spesific outlook contact is deleted. 

Screen Shot 2018-05-31 at 18.26.18.png

 

I think it has something to do with the Id, that maybe the Sharepoint Id is different then the Outlook id?

 

Any ideas for how I can make this happen? I am a mac user.

 

Thanks

1 ACCEPTED SOLUTION

Accepted Solutions
v-yuazh-msft
Community Support
Community Support

Hi @ Alphahorse,

 

 

If you want to delete a related outlook contact when a item is deleted,I would offer you an workaround to achieve it.

 

Please make sure:

step1.save the contact user name in the "Title" field (The default "Title" column) of every item in the sharepoint list.

step2.save the contact user name in the "Given Name" field of outlook contact.

step3.Make sure the contact user name in step1("Title") the same as contact user name in step2("Given Name").

 

Please refer to screenshot below to create the flow:

 Capture.PNG

 

Note:

Choose the "Given Name" dynamic content of the "Get Contacts" in the first column of Condition

Choose the "Name" dynamic content of the trigger in the last column of Condition

 

When an item is deleted from the list, the flow woud run successfully as below:

Capture.PNG

 

Please let me know if your problem could be solved.

 

 

Regards,
Alice Zhang

View solution in original post

5 REPLIES 5
ScottShearer
Super User III
Super User III

The SharePoint ID and the Outlook ID are totally unrelated.

 

Without knowing more about how the Outlook contact and the SharePoint list item are related, I can't offer any suggestions.  Can you provide more detail?

 

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

Hi ScottShearer,

 

Thank you for your reply,

So in regards to this issue, all  have done is:

1. Created a sharepoint list and given every column a name based on the variables I need. Se here I have included more information about the customer then what Outlook can provide.

2. I created a flow that says: Everytime a new item is created in my sharepoint list, a new outlook contact. So the respective columns are here linked to the respective fields in the outlook contact form.

 

What I am essentually trying to do is to create a app were I can See all the contact information in addition to some extra information. In addition have the ability to create a new contact and delete an existing contact. I would also like to be able to midify it but I cannot really find a solution that works on the IOS version of Outlook.

 

Thanks

v-yuazh-msft
Community Support
Community Support

Hi @ Alphahorse,

 

 

If you want to delete a related outlook contact when a item is deleted,I would offer you an workaround to achieve it.

 

Please make sure:

step1.save the contact user name in the "Title" field (The default "Title" column) of every item in the sharepoint list.

step2.save the contact user name in the "Given Name" field of outlook contact.

step3.Make sure the contact user name in step1("Title") the same as contact user name in step2("Given Name").

 

Please refer to screenshot below to create the flow:

 Capture.PNG

 

Note:

Choose the "Given Name" dynamic content of the "Get Contacts" in the first column of Condition

Choose the "Name" dynamic content of the trigger in the last column of Condition

 

When an item is deleted from the list, the flow woud run successfully as below:

Capture.PNG

 

Please let me know if your problem could be solved.

 

 

Regards,
Alice Zhang

View solution in original post

Hello, @Alphahorse!

 

Have you had a chance to apply @v-yuazh-msft‘s recommendation to adapt your Flow? If yes, and you find that solution to be satisfactory, please go ahead and click “Accept as Solution” so that this thread will be marked for other users to easily identify!

 

 

Thank you for being an active member of the Flow Community!

 

-Gabriel

Flow Community Manager

- Gabriel
Community Manager
Power Automate | Power Virtual Agents
Super User Program Manager



Hi can you help me with a similar problem that i cannot find anything.

I have created a sharepoint list with contacts.

I want this to be my master contact list and add and update this list with an outlook account.

So far so Good. 

My problem is when by mistake add a contact from outlook i want when the flow runs to check that this contact is not in the sharepoint list and delete it. so my outlook contacts always been updated by sharepoint list.

Also i have not managed to update or add contacts photo from sharepoint list to outlook contact.

 

Thanks in advance

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