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Syndicate_Admin
Administrator
Administrator

Create one and only one approval with different items on sharepoint

Hello everyone !

 

I need your help about my flow on power automate. Indeed, I created a power apps, which registers extra hours.the date of week ,when the employee takes extra hours (Extra Hours & date of the week are on a repeating table), with the manager name (who validates extra hours), the name of the employee.

 

These information are registered into a sharepoint list. Each item (line) on this sharepoint list represents a week of extra hours.

 

After this, I created, on power automated, a flow, which triggers when an item on sharepoint list is created or modified. When it triggers, it creates an approval for the manager. However, it creates an approval for each entry we created, with the help of the repeating table.

 

My main question is : Is there a way to create only one approval with a few items, which are in link with a value in a column on a sharepoint list (such as the name of the employee) ?

 

Thanks for your help !

2 REPLIES 2
Syndicate_Admin
Administrator
Administrator

I am assuming you are using a flow that looks something like this: https://docs.microsoft.com/en-us/power-automate/trigger-sharepoint-list

After you create an approval instead of sending the email save the approval information in a database (Excel can be used too). Create a second flow that runs every hour and picks up the item from the database (or the Excel file) and sends a digest using the information about the approvals. Then delete the sent items from the database.

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Thanks for your answer.

 

Indeed I selected a model like this. It was "Start an approval in teams when a sharepoint list is modified".

 

However, I need more details. My main goal is to create an approval in link with one person who fill in a form on Powerapps. However, when a lot of people answer at the same time this form, it could make a trouble, couldn't it ?

 

Do you have details or a link with a topic how to create this excel table ?

 

Thanks a lot for your help and really sorry for the disturbing.

 

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