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Create app without user approval and permission

I'm creating an app that has a drop-down that needs to be filled with the items from a SharePoint list.


There are 2 requirements:

- The user that runs the app doesn't have the permission to read the sharepoint list

- The user must not be presented with any approval for permission when starting the powerapp


I thought the solution was to create a flow that reads the list. The flow is created by the service account user (that does have access to the list). And also the Powerapp is created with this user. But unfortunatly you do get the 'give permission' screen when opening the Powerapp if you use the 'Get items' action for SharePoint in the flow. 


Now I do have a functioning setup.

  • I've created a powerapp that runs flow 1.
  • Flow 1 triggers Flow 2.
  • Flow 2 reads the items from sharepoint and returns the data to Flow 1
  • Flow 1 returns this data to the powerapp.

It is functioning but it is not the best for the powerapp performance and the flow runs is times 2. 


Are there other solutions that I can consider?

Super User
Super User

Re: Create app without user approval and permission

Given the current design that is about your only possible solution if you want to store the choices in SharePoint. PowerApps and (Flows started with a PowerApps button) run in the context of the PowerApps user. Flows started automatically run in the context of the user who created the Flow. So Flow 2 is running in a different context then Flow 1. So your workaround will work, but I agree its not a great solution. But right now its your only real option.


FYI, the user will still be prompted to approve the OAuth connection to run Flow 1.

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