My apologies for my ignorance but just started testing these and cannot figure out the basic stuff at the beginning. I simply want one list for ALL of our fillable forms listed say 5 of them. I've created a list and then PowerApps then Customize forms. The initial confusion to a new user is why it's saying customize forms as I have not yet created one. Whatever. Kept going and created one. I published it to my List but when I went to my list, nothing was "listed" so in lies my complete confusion as to why a form I created doesnt' how in my list. If I click on New it opens my form but why would we go to New as New to most users means create a NEW item on teh list.
I deleted that one then New Item to create a list item. Then I created a basic form publsied it. Now when I click on the list item I created (so the user can see the title of my form) it opens. HOWEVER, now I can't add a new Item to my List. New > just opens the form, which doesn't make sense. As a user, I'm trtying to simply find a list of all our forms and fill one out but having to use New is confusing and by my testing, I have to create one NEW list of every form??
I can figure out creating the forms but don't understand the basic linking of a "form" to a "list item" as I want them all 'listed."
Old school way and so easy: Create 5 forms in Adobe Acrobat Pro, copy pdfs to a library in SharePoint, done. However, I'd like to use Microsoft.
If I go to my "List Settings" there is an option General called "Form Settings." This is what's making this so confusing. I am on a list, which is supposed to list items, but there is a SINGLE form setting for teh entier list. A list <> Form so I'm missing something big, but hope it's so simple.
If I understand you correctly, You are currently working with the SharePoint List custom forms, for a better understsading, please first go through the following article:
Which should help you figure out how the custom form works in SharePoint list.
Further, check the following blgo for how to create seperate forms:
Here is my confusion. Say I want to have 3 forms that users can enter their data into and sbumit. There is NO datasource becuase the user is the one entering the data on teh form. Say I want 1 x Vendor Creation Request Form, 1 x Customer Creation Request Form, 1 x New Employee Form. I want a SINGLE list in SP to have all 3 of these "listed." From what I can see, 1 list in SP can only have 1 form, which to me defeats the whole poit of a LIST since a list is usually more than 1 item.
It looks like I have to create 3 separate lists and have 1 form on each. Seems illogical to me as this is a lot of extra administration and lots of screen reality used but not needed.
The other confusion is that I don't want a form to edit or change the list items. I want the LIST ITEMS to display all of my forms, which will never update Sharepoint and are being used to email form data to users.