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spkaren
Level: Power Up

SharePoint Online custom list form

The main question I have is, do all SharePoint users that will be inputting content using a custom built list form required to have PowerApps licensed to them?

 

We're standing up a new SP Online tenant and there's a couple list forms that require customization.  I did a form last week via PowerApps as instructed but when the user goes to the form, she cannot see the form and instead gets the message "You need a current plan or trial to use PowerApps".  We don't want to give everyone in the company the ability to use PowerApps so am I correct in interpretting this that if I need to have custom list forms, everyone must have access to PowerApps?

1 ACCEPTED SOLUTION

Accepted Solutions
Community Support Team
Community Support Team

Re: SharePoint Online custom list form

Hi @spkaren,

 

Yes, all these users need a PowerApps license(an Office 365 plan that includes PowerApps ) to use custom list forms.

 

If you would like the user not be able to create App in the environments, then you may remove the user from the Environment Admin and the Environment Maker, only share the App (set with Can use permission) created in the Environments with the user.

Doing in this way would have those users only be able to use the App shared with them, but have no rights to create new app in the corresponding Environments.

 

For now, permission configured through the environments have two roles:

Environment Admin, Environment Maker.

Please check the Manage security for your environments part in the following article for more details:

Environments administration in PowerApps

"

The Environment Maker role can create resources within an environment including apps, connections, custom connectors, gateways, and flows using Microsoft Flow. Environment Makers can also distribute the apps they build in an environment to other users in your organization. They can share the app with individual users, security groups, or all users in the organization. For more information, seeShare an app in PowerApps.

"

 

Regards,

Mona

Community Support Team _ Mona Li
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
1 REPLY 1
Community Support Team
Community Support Team

Re: SharePoint Online custom list form

Hi @spkaren,

 

Yes, all these users need a PowerApps license(an Office 365 plan that includes PowerApps ) to use custom list forms.

 

If you would like the user not be able to create App in the environments, then you may remove the user from the Environment Admin and the Environment Maker, only share the App (set with Can use permission) created in the Environments with the user.

Doing in this way would have those users only be able to use the App shared with them, but have no rights to create new app in the corresponding Environments.

 

For now, permission configured through the environments have two roles:

Environment Admin, Environment Maker.

Please check the Manage security for your environments part in the following article for more details:

Environments administration in PowerApps

"

The Environment Maker role can create resources within an environment including apps, connections, custom connectors, gateways, and flows using Microsoft Flow. Environment Makers can also distribute the apps they build in an environment to other users in your organization. They can share the app with individual users, security groups, or all users in the organization. For more information, seeShare an app in PowerApps.

"

 

Regards,

Mona

Community Support Team _ Mona Li
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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