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Community Support Team
Community Support Team

Re: Filter using user email address - User().Email

Hi @ck25415,


Could you please share a screenshot of your app's configuration?

Further, could you please show more details about the expression that you mentioned?


I agree with @dinusc's thought almost. The CountRows function could not be delegated by data source, if you add the CountRows function within your formula, your formula could not be delegaed by data source. Your formula would be processed locally, by default, you could only process 500 records within your PowerApps app at most.


More details about the Delegation in PowerApps, please check the following article:

Delegation in PowerApps


Please check if the amount of partial records (before the certain date) existed in your SP list is more than 500. If the amount of partial records (before the certain date) is more than 500, the rest part records which are created after that date would be ignored. 


You could also change the Data row limit for non-delegable queries within the App Settings of your PowerApps app. The maximum value for Data row limit for Non-Delegable queries is 2000.


More details about changing Data row limit for non-delegable queries, please check the following article:

Change Date row limit for Non-Delagable queries


Best regards,


Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Level 8

Re: Filter using user email address - User().Email

That worked. Thank you @dinusc @v-xida-msft. I have increased the limit to 2000.


I do have a question for you guys. My sharepoint list will soon reach 2000 items. Is there any work arround to still display the item count.


Please let me know.

Microsoft Employee

Re: Filter using user email address - User().Email

I can only think of the following options:

1. Use only delegable functions in order to load all the items in batches to a collection and then check the number of items in that collection. This is not going to be easy to do in SharePoint as you would probably have to rely on the delegable equality operator. For example, if you had a "batch_id" column in your list (batch_id=1 for rows 1-500, batch_id=2 for rows 501-1000 and so on) then you could use "Collect" to load your data in batches using the delegable equality operator. You would have to handle the value in that column on adding/removing data.

2. Use a different database (SQL for example) which has better support for delegable functions.



Please note that the reason the number of rows for non-delegable operations is limited is because that may cause performance degradations, especially on older mobile devices.

Level: Powered On

Re: Filter using user email address - User().Email

This did help me to filter on User = email from people field: (I was using people field and it did not work well with powerapps) (3200+ items)

Solution in short: use variable "on start" + "OnVisisble" refresh of the list and use same variable in filter +  single line of text field instead of poeple field.

SortByColumns(Filter('Sandwich shop',(Salesrepemail = CurrentUser.Email) And ((StartsWith(Account_x0020_name, TextSearchBox1.Text)) Or (StartsWith(Street, TextSearchBox1.Text)) Or (StartsWith(City, TextSearchBox1.Text))Or (StartsWith(Postal_x0020_Code, TextSearchBox1.Text)))), "Account_x0020_name", If(SortDescending1, Descending, Ascending))


To let the users still be able to use the people field, I use flow to auto populate the new single line of text field with a copy of email adress from people field.

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