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MarcoQ96
Level: Powered On

Sharing an app with entire organization

I am wondering if there is any way to share an app with everyone within an organization when a data source is within a private group location.

 

The main data sources used for this app are SharePoint lists, which are located within a private group's SharePoint site. Would everyone need access to this SharePoint site in order to be able to use the PowerApp associated with the lists in it?

 

Thanks in advance.

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PowerApps Staff EvanChakiMSFT
PowerApps Staff

Re: Sharing an app with entire organization

Yes, everyone would need access to the app and to the SharePoint site that backs the app.

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PowerApps Staff EvanChakiMSFT
PowerApps Staff

Re: Sharing an app with entire organization

Yes, everyone would need access to the app and to the SharePoint site that backs the app.

Super User
Super User

Re: Sharing an app with entire organization

I've found that you don't have to share the whole site collection / subsite - just the lists.

Then give the Sharepoint Group 'Everyone' contribute access from list permissions - this is how we were able to obscure the users from being able to edit the original lists directly and forced them to use the PowerApp frontends. They'd have to guess both the site collection name and the subsite name and then the list name in order to get to them directly (not impossible, but if you give the subsite an obscure name such as DataApp44271 or some other complex name then very, very unlikely)



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PowerApps Staff EvanChakiMSFT
PowerApps Staff

Re: Sharing an app with entire organization

You are correct, I meant the SharePoint list.