cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Need Help with Adding Multiple Administrators and Assigning Users to Web Roles in Power Pages

Hello everyone,

I'm currently working on a project with Power Pages and have encountered a challenge that I hope some of you might be able to help me with.

I've successfully created multiple web roles for different levels of access and functionalities within my Power Pages site. However, I'm struggling with the next steps: specifically, how to add multiple administrators and assign users to the web roles I've created.

Despite going through numerous documents and resources, I haven't been able to find a clear guide or instructions on how to do this.

1 ACCEPTED SOLUTION

Accepted Solutions
mandela
Responsive Resident
Responsive Resident

Hi @eswarcareless If you using the enhanced model then the web role location is different for contacts. 

To get there follow this steps :

  1. Go to the Power Pages Management app, select Security > Contacts.

  2. Select a contact.

  3. Select the Portal Contact (Enhanced Form)

  4. In the General tab, scroll down to the Web Roles section and select Add Existing Web Role.
    Screenshot 2024-01-25 at 05.57.52.png

  5. Search for and select the web roles to assign to the site user.

  6. Select Add, and then select Save.
    Reference Assign Web role 

View solution in original post

9 REPLIES 9
mandela
Responsive Resident
Responsive Resident

Hi @eswarcareless you can use Azure AD (Microsoft Entra) portal to add owners(admins) to a website.

To add an app owner for the website app in the Azure portal

  1. Sign in to the Azure portal.

  2. Search for and select Microsoft Entra ID.

  3. Under IdentityApplications, select App registrations.

  4. Select the website app from the list of available applications. This will be called Portals-<<website name>>.

  5.  Select Owners.

  6. Select Add owners.

  7. Select a user.

  8. Select Select.

The user is added as an owner of the website app. Reference 

OliverRodrigues
Most Valuable Professional
Most Valuable Professional

Hi, a few questions and suggestions here:

  • how are you creating the Contacts/Portal users? 
  • are you using the invitation process? Invite contacts to your Power Pages site | Microsoft Learn
  • via invitation process you can automatically assign a web role
  • if you have some sort of registration process, you can identify also via Workflow/Cloud Flow which ones should be admin and just assign the web role?
  • are you using standard data model or enhanced data model? 
  • if enhanced data model, check this article here as there is a bit of change on assigning a web role to users: Web Roles and Enhanced Data Model - Dancing with CRM
  • another thing I did recently was adding manually the "Site Component" related table within the Portal Contact form

I hope the above gives you a direction




If you like this post, give a Thumbs up. Where it solved your request, Mark it as a Solution to enable other users find it.

Power Pages Super User | MVP


Oliver Rodrigues


 

i don't have access to this

  1. Can I send admin invites, and if so, how do I do that?

  2. This sentence in the website listed above is my issue. i am not able to see those web roles in the contact -> related -> add existing web roles 
    "Previously, when you tried to find Web Roles assigned to a contact, you would go to the Related tab on the Portal Contact form and select Web Roles. However, if you do it now, it will show you the old adx_webrole table. Unfortunately, you cannot show the virtual table in the Related section." 
OliverRodrigues
Most Valuable Professional
Most Valuable Professional

1 - as part of the invitation process you can assign a Web Role once they redeem the code - so yes, you can set them as admin

2 - that's why I asked about the standard/enhanced data model:

 

  • are you using standard data model or enhanced data model? 
  • if enhanced data model, check this article here as there is a bit of change on assigning a web role to users: Web Roles and Enhanced Data Model - Dancing with CRM
  • another thing I did recently was adding manually the "Site Component" related table within the Portal Contact form



If you like this post, give a Thumbs up. Where it solved your request, Mark it as a Solution to enable other users find it.

Power Pages Super User | MVP


Oliver Rodrigues


 

  1. Do we need to enable sign-in invitations?
  2. I am using the enhanced model because I am unable to see the created web roles in the 'contact -> related -> add existing web roles' section.
  3. Can you share a complete Power Automate workflow that is used on the web?
  4. Also, could you explain more about the 'Site Component' related table within the Portal Contact form ?
mandela
Responsive Resident
Responsive Resident

Hi @eswarcareless If you using the enhanced model then the web role location is different for contacts. 

To get there follow this steps :

  1. Go to the Power Pages Management app, select Security > Contacts.

  2. Select a contact.

  3. Select the Portal Contact (Enhanced Form)

  4. In the General tab, scroll down to the Web Roles section and select Add Existing Web Role.
    Screenshot 2024-01-25 at 05.57.52.png

  5. Search for and select the web roles to assign to the site user.

  6. Select Add, and then select Save.
    Reference Assign Web role 

OliverRodrigues
Most Valuable Professional
Most Valuable Professional

Thanks for that @mandela .. I hadn't spotted the Web Roles grid there

@eswarcareless you can ignore the site component to be added and check the form provided on Mandela's snapshot 

 

Invitations are a feature enabled by default, did you try to create records and test it? please check the documentation, there are also plenty of blog articles or youtube videos on that topic

 

Did you follow the steps in the article to implement the Power Automate Flow in case you want an automated process to add the web role outside the invitation?  




If you like this post, give a Thumbs up. Where it solved your request, Mark it as a Solution to enable other users find it.

Power Pages Super User | MVP


Oliver Rodrigues


 

Thank You

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Results posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 1: Community MembersSolutionsSuper UsersSolutionsPower Pages @Inogic  1   @ragavanrajan  2 @aofosu  1 @Jcook  1Open  @OliverRodrigues  1Open  @Lucas001  1Open Open    Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 2: Community MembersSolutionsSuper UsersSolutionsPower Pages @taraubianca25  2 @EmadBeshai  2 @ALP2  2@Fubar 2 @ekluth1  2@ragavanrajan 1 @mandela  1@OliverRodrigues 1 @Ajlan  1Open   @elishafxx  1    @TA_Jeremy  1    @helio1981  1       Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower PagesInogic2@EmadBeshai 6Ajlan1@ragavanrajan 4CraigWarnholtz1@Fubar 4  @Jcook 3  @OliverRodrigues2   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower PagesHenryed071Fubar3Inogic1OliverRodrigues2JacoMathew1EmadBeshai2faruk11  TA_Jeremy1   shubhambhangale1   doug-ppc1   hubjes1  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

  On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (3,686)