cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
eswarcareless
Helper I
Helper I

Need Help with Adding Multiple Administrators and Assigning Users to Web Roles in Power Pages

Hello everyone,

I'm currently working on a project with Power Pages and have encountered a challenge that I hope some of you might be able to help me with.

I've successfully created multiple web roles for different levels of access and functionalities within my Power Pages site. However, I'm struggling with the next steps: specifically, how to add multiple administrators and assign users to the web roles I've created.

Despite going through numerous documents and resources, I haven't been able to find a clear guide or instructions on how to do this.

1 ACCEPTED SOLUTION

Accepted Solutions
mandela
Responsive Resident
Responsive Resident

Hi @eswarcareless If you using the enhanced model then the web role location is different for contacts. 

To get there follow this steps :

  1. Go to the Power Pages Management app, select Security > Contacts.

  2. Select a contact.

  3. Select the Portal Contact (Enhanced Form)

  4. In the General tab, scroll down to the Web Roles section and select Add Existing Web Role.
    Screenshot 2024-01-25 at 05.57.52.png

  5. Search for and select the web roles to assign to the site user.

  6. Select Add, and then select Save.
    Reference Assign Web role 

View solution in original post

9 REPLIES 9
mandela
Responsive Resident
Responsive Resident

Hi @eswarcareless you can use Azure AD (Microsoft Entra) portal to add owners(admins) to a website.

To add an app owner for the website app in the Azure portal

  1. Sign in to the Azure portal.

  2. Search for and select Microsoft Entra ID.

  3. Under IdentityApplications, select App registrations.

  4. Select the website app from the list of available applications. This will be called Portals-<<website name>>.

  5.  Select Owners.

  6. Select Add owners.

  7. Select a user.

  8. Select Select.

The user is added as an owner of the website app. Reference 

OliverRodrigues
Most Valuable Professional
Most Valuable Professional

Hi, a few questions and suggestions here:

  • how are you creating the Contacts/Portal users? 
  • are you using the invitation process? Invite contacts to your Power Pages site | Microsoft Learn
  • via invitation process you can automatically assign a web role
  • if you have some sort of registration process, you can identify also via Workflow/Cloud Flow which ones should be admin and just assign the web role?
  • are you using standard data model or enhanced data model? 
  • if enhanced data model, check this article here as there is a bit of change on assigning a web role to users: Web Roles and Enhanced Data Model - Dancing with CRM
  • another thing I did recently was adding manually the "Site Component" related table within the Portal Contact form

I hope the above gives you a direction




If you like this post, give a Thumbs up. Where it solved your request, Mark it as a Solution to enable other users find it.

Power Pages Super User | MVP


Oliver Rodrigues


 

i don't have access to this

  1. Can I send admin invites, and if so, how do I do that?

  2. This sentence in the website listed above is my issue. i am not able to see those web roles in the contact -> related -> add existing web roles 
    "Previously, when you tried to find Web Roles assigned to a contact, you would go to the Related tab on the Portal Contact form and select Web Roles. However, if you do it now, it will show you the old adx_webrole table. Unfortunately, you cannot show the virtual table in the Related section." 
OliverRodrigues
Most Valuable Professional
Most Valuable Professional

1 - as part of the invitation process you can assign a Web Role once they redeem the code - so yes, you can set them as admin

2 - that's why I asked about the standard/enhanced data model:

 

  • are you using standard data model or enhanced data model? 
  • if enhanced data model, check this article here as there is a bit of change on assigning a web role to users: Web Roles and Enhanced Data Model - Dancing with CRM
  • another thing I did recently was adding manually the "Site Component" related table within the Portal Contact form



If you like this post, give a Thumbs up. Where it solved your request, Mark it as a Solution to enable other users find it.

Power Pages Super User | MVP


Oliver Rodrigues


 

  1. Do we need to enable sign-in invitations?
  2. I am using the enhanced model because I am unable to see the created web roles in the 'contact -> related -> add existing web roles' section.
  3. Can you share a complete Power Automate workflow that is used on the web?
  4. Also, could you explain more about the 'Site Component' related table within the Portal Contact form ?
mandela
Responsive Resident
Responsive Resident

Hi @eswarcareless If you using the enhanced model then the web role location is different for contacts. 

To get there follow this steps :

  1. Go to the Power Pages Management app, select Security > Contacts.

  2. Select a contact.

  3. Select the Portal Contact (Enhanced Form)

  4. In the General tab, scroll down to the Web Roles section and select Add Existing Web Role.
    Screenshot 2024-01-25 at 05.57.52.png

  5. Search for and select the web roles to assign to the site user.

  6. Select Add, and then select Save.
    Reference Assign Web role 

OliverRodrigues
Most Valuable Professional
Most Valuable Professional

Thanks for that @mandela .. I hadn't spotted the Web Roles grid there

@eswarcareless you can ignore the site component to be added and check the form provided on Mandela's snapshot 

 

Invitations are a feature enabled by default, did you try to create records and test it? please check the documentation, there are also plenty of blog articles or youtube videos on that topic

 

Did you follow the steps in the article to implement the Power Automate Flow in case you want an automated process to add the web role outside the invitation?  




If you like this post, give a Thumbs up. Where it solved your request, Mark it as a Solution to enable other users find it.

Power Pages Super User | MVP


Oliver Rodrigues


 

Thank You

Helpful resources

Announcements

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!  

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp    

Tuesday Tip: Getting Started with Private Messages & Macros

Welcome to TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   This Week's Tip: Private Messaging & Macros in Power Apps Community   Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member!   Our Knowledge Base article about private messaging and macros is the best place to find out more. Check it out today and discover some key tips and tricks when it comes to messages and macros:   Private Messaging: Learn how to enable private messages in your community profile and ensure you’re connected with other community membersMacros Explained: Discover the convenience of macros—prewritten text snippets that save time when posting in forums or sending private messagesCreating Macros: Follow simple steps to create your own macros for efficient communication within the Power Apps CommunityUsage Guide: Understand how to apply macros in posts and private messages, enhancing your interaction with the Community For detailed instructions and more information, visit the full page in your community today:Power Apps: Enabling Private Messaging & How to Use Macros (Power Apps)Power Automate: Enabling Private Messaging & How to Use Macros (Power Automate)  Copilot Studio: Enabling Private Messaging &How to Use Macros (Copilot Studio) Power Pages: Enabling Private Messaging & How to Use Macros (Power Pages)

Users online (4,507)