cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Power Portal Licensing

Hi Team,

I'm just curious to understand the Power App Portal Licensing for external users. My Portal is in Tenant A and the external users accessing the Portal are from another Tenant in this case there will be almost 25 external users so the license requirement for a month would be around 25*30= 750 logins/ month required which requires me to buy 8 units of Power Apps Portal Login Capacity add on Tier 1 which would cost me around 8*200$= 1600$ per month.

My question is can't i assign the Power App Per app license (5$/per app/month)  to these 25 external Users which are from different tenant which would cost me around 25*5$ = 125$ per month so the cost can be reduced ?

Will this work around work or am I missing any concept in the licensing to external users please explain on this?

11 REPLIES 11
ragavanrajan
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous 

Welcome to the Power Pages / Power Portals forum. 

 

I will try to explain the licensing in a simple way. There is a slight misunderstanding in your calculation. 

 

1.  Assigning an internal user's license to External users is not possible. You can add tenant B as the guest user in your tenant. But Assigning licenses is not allowed for guest users. Hence, you need to buy "Login capacity Authenticated users" 

 

2. Adding the official screenshot below, for your 25 users, you need to buy Tier 2 which cost 100$ per unit. 

 

In simple terms, 10*$100 = $1000 per month 

 

 

ragavanrajan_0-1654646340734.png

 

Hope it helps. 
------------

If you like this post, give it a Thumbs up. Where it solved your request, Mark it as a Solution to enable other users to find it.

OliverRodrigues
Most Valuable Professional
Most Valuable Professional

@Anonymous @ragavanrajan 

maybe there is something I am missing, but maybe it would work just fine. Internal users have no additional cost to Power Pages, but they must authenticate via Azure AD and not local authentication or Azure AD B2C for example.

 

if your users are still somewhat internal, I don't see why not doing that. If your users were completely external, I wouldn't recommend as it could end up that they could have access to something they shouldn't.

 

I actually think that's a very clever idea. But I could be wrong




If you like this post, give a Thumbs up. Where it solved your request, Mark it as a Solution to enable other users find it.

Power Pages Super User | MVP


Oliver Rodrigues


 

Hi @OliverRodrigues 

The first statement from @Anonymous was asking about external user licensing. Hence, my explanation. 

 

 

Hello @ragavanrajan 

I was looking for your answer about using guest users in Azure AD and Power Apps Portal.

Do you confirm that it would not work to have guest users in Azure AD with a Power Apps per app license to access a portal, instead of of using "Login capacity Authenticated users"?

 

Also I was wondering about Pay-as-you-go, is "Login capacity Authenticated users" covered also in PAYG?

Apparently PAYG works for guest users authenticated in Azure AD. But if the external users are not guest users but only authenticated in my Portal app, would PAYG work?

 

Regards

pswider
Advocate II
Advocate II

@Anonymous It gets even more complicated. I think you said you are using D365. Are you only using FO? If you're using other D365 products, there is a different cost for portals. I think it may be cheaper for you. This is all I can share.

https://go.microsoft.com/fwlink/?LinkId=866544&clcid=0x409

https://docs.microsoft.com/en-us/power-platform/admin/powerapps-flow-licensing-faq#can-you-share-more-details-regarding-the-new-power-apps-portals-licensing2022-06-08_7-03-05.jpg

Hi @JulienF 

I can certainly confirm that adding guest user in your tenant Azure AD will not have any possiblity to assign license. You definitely need to buy login authenticated tiers for external user.

PAYG is only for internal users authenticated logins. For external users, the tiers will apply. 

 

Good insights here. 

 

https://docs.microsoft.com/en-us/power-platform/admin/pay-as-you-go-meters

Hope it helps. 

 

------------

 

If you like this post, give it a Thumbs up. Where it solved your request, Mark it as a Solution to enable other users to find it.

 

 

 

 

Fubar
Multi Super User
Multi Super User

@ragavanrajan FYI: i'm not sure if it is specific to only certain licences, but you can assign a licence to a Guest in your Azure AD (you do it from the Azure AD Admin center not the Office 365 Admin interface) see https://docs.microsoft.com/en-us/microsoft-365/admin/manage/assign-licenses-to-users?view=o365-world...

 

There were some limitations to this e.g. for Dynamics 365 (sales etc) whilst the user could be licenced and access the Model Driven app etc they were not able to use the Exchange integration. 

 

Fubar
Multi Super User
Multi Super User

For the general conversation, I suspect (but am not 100% sure) that you would not be appropriately licenced with the per app licence unless your 'external' users actually met the definition of an 'internal' user.  as per the licencing guide the general definition of external user is

"External User means users that are not employees, onsite contractors or onsite agents of Customer or its Affiliates"

ragavanrajan
Most Valuable Professional
Most Valuable Professional

Thanks @Fubar 

I always try from the office 365 admin. But so far I didn't have any success assigning powerapp license to guest user. There was always some intermittent error while assigning. But for the external users Login capacity authenticated works so far. 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results |Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 1: Community MembersSolutionsSuper UsersSolutionsPower Pages @Inogic  1   @ragavanrajan  2 @aofosu  1 @Jcook  1Open  @OliverRodrigues  1Open  @Lucas001  1Open Open    Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 2: Community MembersSolutionsSuper UsersSolutionsPower Pages @taraubianca25  2 @EmadBeshai  2 @ALP2  2@Fubar 2 @ekluth1  2@ragavanrajan 1 @mandela  1@OliverRodrigues 1 @Ajlan  1Open   @elishafxx  1    @TA_Jeremy  1    @helio1981  1       Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower PagesInogic2@EmadBeshai 6Ajlan1@ragavanrajan 4CraigWarnholtz1@Fubar 4  @Jcook 3  @OliverRodrigues2   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower PagesHenryed071Fubar3Inogic1OliverRodrigues2JacoMathew1EmadBeshai2faruk11  TA_Jeremy1   shubhambhangale1   doug-ppc1   hubjes1  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

  On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (2,201)