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Nebulosa
Level: Powered On

ITEM vs FILE FLOW

I want to create a flow to alert a certain person to approve a file or a sing-off.

This is possible in a list with items but if I try to do it in a Folder with Files it only allows for the option "everyone approve" or "anyone approve" etc...

How can I set it up to be approved by only one person?

Many thanks!!!!

7 REPLIES 7
Super User
Super User

Re: ITEM vs FILE FLOW

See the Create and test an approval workflow with Microsoft Flow for a tutorial on how to create a single approver workflow. When a file is created or modified (properties only) could be the trigger used. The Send approval email when a new item is added template does this as well. 

If you could provide an expanded screenshot of your Flow and steps, and of any detailed error messages you're receiving we could likely better assist you. 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Nebulosa
Level: Powered On

Re: ITEM vs FILE FLOW

when a new item is created FLOW.JPGwhen a file is created FLOW.JPG

Nebulosa
Level: Powered On

Re: ITEM vs FILE FLOW

I also found this templet but its a very complicated flow and I don't know what to plug in, in most fields...

extended file approval FLOW.JPG

Super User
Super User

Re: ITEM vs FILE FLOW

Just put the single person in the Assigned To field. It has support for multiple assignees, but it doesn't require multiple: ApprovalAssigned.png

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Highlighted
Nebulosa
Level: Powered On

Re: ITEM vs FILE FLOW

The problem I am running into is that when I want to choose an approval for a FILE the only options I get in the approval selection are create approval or start and wait for an approval

vs

if I create an ITEM I can select start and approval 

the difference in the 2 is that the ones for the FILE do not let me put in an individual person

 

Nebulosa
Level: Powered On

Re: ITEM vs FILE FLOW

snippet flow.png

Community Support Team
Community Support Team

Re: ITEM vs FILE FLOW

Hi @Nebulosa ,

 

Connector Approvals has four actions:

  • Create an approval (V2)
  • Start and wait for an approval
  • Start and wait for an approval (V2)
  • Wait for an approval (V2)

 

No matter which trigger you are using, you are able to use whichever approval action.

1.PNG2.PNG

 

About “the difference in the 2 is that the ones for the File do not let me put in an individual person”. You could just manually input the email address in the Assigned to field.

1.PNG

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
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