cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Oscar_Wan
Frequent Visitor

Update figures on another sharepoint list

I m newbies to Mflow. Appreciate if anyone could support and provide an answer to this. Thanks a million! 

I am trying to set a workflow which the trigger action is to apply an additional comp. leave number (Comp. Leave Addition) which will then update figure in the field of another sharepoint list (Leave Entitlement).

Example - when I add new in the comp. leave addition list (say 3 comp leave days), the figure 3 will be added to the leave entitlement list accordingly in the compensation leave entitled field. And, of course, this action has to accumulates as it runs on. 

 

Comp. Leave Addition.PNG

Leave Entitlement.PNG

However, I got stuck as I set the action "Update Item". I struggled to build an expression like "add(comp. leave addition, comp. leave entitlement)". (1) I cannot locate comp. leave entitlement as a dynamic content, (2) I also unsure how the flow and the expressions should be set. 

 

flow.PNG

 

Much appreciate if anyone could assist. Thanks! 

 

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @Oscar_Wan 

 

Remove all the variables and use this in the update item column: 

 

add(items('Apply_to_each')?['Comp_x002e_LeaveAddition'],items('Apply_to_each')?['CompensationLeavesEntitled'])

write this expression in the expression editor and then click OK to add the expression to the field. Please test this out and update here if it works. 

View solution in original post

16 REPLIES 16
yashag2255
Super User
Super User

Hi @Oscar_Wan 

 

You are putting the expression in the wrong place to start with. In the Update Item 2, reove everything from the Compensation Leave Entitled column and and put the cursor into it. You will see the dynamic selector and over there go to expression editor. Here type add() and within the bracket select the two fields from the dynamic selector and separate them with a comma ','. 

 

Hope this Helps!

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Thanks Yashag for your reply. 

I attempted that before, however, the compensation leave entitled dynamic content was not one of the selections when I was in the add expression. 

I mean there is only the comp. leave addition dynamic content but I cannot locate the compensation leave entitled dynamic content. Therefore, I cannot actually establish the add expression properly. Appreciate your further assistances. 

flow2.PNG

Hi @Oscar_Wan 

 

Yes. What you can do is, initilise two variables in the beginning of the flow. These variables should be of type integer. 

In the apply to each action, before the update item, add the action set variable and here in the value choose one field that you want to add and another set variable action and this is for the second variable you initialised and the value will be the second field that youwant to add. 

 

On the update item, now type the add() and select the variables from the dynamic selector. 

 

I am assuming that the column datatype of the fields that you are adding is integer in SP list. 

 

Hope this Helps!

 

Yashag,

 

I am not sure if I got you right, but both the variables (comp. leave addition) and (compensation leave entitled) were in integers in the first place. With that said, do I still need to add the action - "set as variable" before "apply to each"?

Sorry I am new to all these syntax and flow things that I might not understand you fully.

Integer 1.PNG

 

Integer2.PNG

HI @Oscar_Wan 

 

Yes. So the intiialise variable part the value needs to be left empty. The set variable action is eing used to get the value from the column and then we are adding it up. Please note that since we are using apply to each and iterating over multiple item, the set variable action will keep updating the value accordingly for every iteration. 

 

Hope this Helps!

Yashag,

I have attempted to follow your instructions as well. Yet, I still could not locate the dynamic content - compensation leave entitled inside the add expression. Appreciate your further explanations. 

set variable.PNG

fomular 2.PNG

 

Hi @Oscar_Wan 

 

Did you intialise the variables at the top? You have to give a name to the variables and in the set variable action select the variable in the Name part. I see that the set variable actions do not have name and they are not referencing anwheyre which is why you are unable to see them in the dynamic selector

Would you mind explain a bit more on how to initialize? Is this an action has to be added before the "set variable" function? 

 

Also the "name" field in the "set variable" is blank, I have nothing to select in that field.

Yashag,

I think I got what you meant by intialize at the top. But I don't know how to set this right. 

The trigger starts by the action adding a new item on the comp. leave addition. 

Then, in order to get the figure from the other SP list, I used "get item". 

Then, I attempt to initialize variable. But how can I set to initialize the figure in comp. leave addition and compensatin leave entitled in particular?

In the initialize variable function, what I have to set for name and the value? Thanks! 

 

Initialize varibles.png

Hi @Oscar_Wan 

 

First- you have to initialise two variables. Name the first one as Var1 and second as Var2. Leave the values empty. 

 

In the get items and apply to each loop just before the update item action create 2 set variable actions and in the name select var1 in the first set variable action and the value here will be the first field you want to add. 

 

Similarly in the second set variable, select the var2 in the name and the value will be the second field you want to add 

 

Choose the fields from the dynamic selector for the set variables. and then in the update item do the addition and choose the variables from dynamic selector.

Thanks for guiding me through Yashag. Sorry was away for other matters and is back to flow just now. 

I still could not walkthrough what you have guided me on initializing and setting the variables. 

I have initialized at the top var 1 and var 2 as instructed. But when I get to the later steps down the flow to set variables, I now no longer can select dynamic contents - "Comp. Leave Addition" and "Compensation Leaves Entitled". Instead, I could only select "Var1" and Var2" as the dynamic contents. 

Much appreciate your further guidance. 

 

Initialize varibles at the top.png

 

set variable.PNG

 

 

Hi @Oscar_Wan 

 

Remove all the variables and use this in the update item column: 

 

add(items('Apply_to_each')?['Comp_x002e_LeaveAddition'],items('Apply_to_each')?['CompensationLeavesEntitled'])

write this expression in the expression editor and then click OK to add the expression to the field. Please test this out and update here if it works. 

Yashag, 

 

I followed your instruction to remove all the variables steps and just to add in the expression. I have changed your formular to correspond to the location name of the field instead. But seems the expression still doesn't work. 

 

I was able to save the expression, but when I run and trigger the workflow by add new item in SP list - Comp. Leave addition, the additional comp leave days does not add on in the SP list - Leave Entitlement

 

add(items('Apply_to_each')?['Compensation_x0020_Leave_x0020_E'],items('Apply_to_each')?['Comp_x002e__x0020_Leave_x0020_Ad'])

 

comp leave addition.PNGcomp leave entitle.PNG

comp. leave addition 2.PNGleave entitlement 2.PNG

 

 

 

Hi @Oscar_Wan 

 

There is some issue in the names of the columns that you are referencing and this is particularly why I suggested the use of variables in the first place. This will only confuse you more so I have a workaround for you. Please follow in proper detail:

 

1. Create the two variables at the top (first keep them as string variables) name Var1 and Var2. 

2. in the apply to each loop, add the set variable actions and in one action select var1 as name and the value will be from the dynamic selector under the get items action results. 

Similarly repeat this for the second variable too. 

3. Now at the top when you initialised the variable cahnge the type from string to integer (for both avriables) and in the update item put th add()and select the variables here. 

 

Please see the screenshot below:

F11.pngF22.png

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Hi Yashag,

 

Sorry that I still failed in processing the flow. Here I provide my flow end to end again with the test error msgs. Appreciate your further guidances. Thank you so much!

 

01.png02.PNG03.png

 

ERROR MSGS - 

 

ERROR01.PNGERROR02.PNGERROR03.PNG

 

 

 

 

Hi @Oscar_Wan 

 

Thank you for posting the entire flow. So here are a few things that went wrong. I assumed that the datatypes are integers and so asked you to initialise integer type varaiables. You need to change those to type float. Next is, your apply to each 2 control should be deleted completely. You will have to put the set variables actions in the apply to each loop just before the update item action (the set variables and the update item action will all be in the same apply to each loop. )

 

Once you correct these, the flow should work as expected. 

 

Hope this helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank!  🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Users online (4,821)