Hi @Oos, there isn't an already-built template for this but you can still create a Flow to send a weekly digest of News created by the News web part in SharePoint to produce something like this:
The full list of actions is shown below and then I'll talk through each one:
1. SharePoint saves the news from the News web part in Site Pages, but you will probably have a lot of other pages there as well so you need to add a new column to show which pages are news and should therefore be included in the weekly digest. I created a called called PageType and set the default value to News - in normal work you might be creating more news pages than other types.
2. You want the flow to run once a week so in Flow create a recurrence schedule and set the details for when it will run:
3. The next step is to get the items from SharePoint. Select the site then type Site Pages in the List Name (it won't show up by default so you need to type it in as a custom entry). To speed up the processing of the flow once you have a lot of pages, set the filter query so that the only items that returned are those pages created in the last 7 days that have a PageType of News. The query filter should have the syntax Created gt then an apostrophe ' then enter an expression using the syntax below and close it out with another apostrophe ' and PageType eq 'News'
adddays(utcNow(),-7)
4. We then want to initialize 2 string variables to capture the page name of the news item and the text content. the value empty:
5. Initialize an Array variable which will be used to initially hold each item that will go in the table:
6. The next step is to add an Apply to each and from the Dynamic Content box select Value. Then add 2 Append to string variables, one for the name and one for the description (remember, you initialized them earlier) and from the Dynamic Content box add the name and Description columns from your SharePoint Site pages document library.
7. At this point I decided to add a step to convert UTC into British dd/MM/yy format so that the email shows the correct format, so you might not need this step.
8. The next step is to add an Append to array variable which will hold each string variable and the converted date. You'll see that what will ho into the email is written in JSON. I'm not an expert on that so I'm sure others can add to this very basic example. Start with an open curly parenthesis (brackets), on the next line put "Published": inside punctuation marks, then add the Converted time from the Dynamic Content box and add a comma , before going to the next line and doing the same but this time using the varName variable you initialized and appended to earlier and after another comma , before doing the same for the Description line. As this is the last line there is no comma before you go to the next line and add curly closing parenthesis (brackets). So it should look like this:
9. Unless you clear the string variables at this stage it will keep appending them so add 2 Set variables and you can select the Name you created earlier from the dropdown, and set them to an expression of null.
10. We're almost there. You now need to add a Create HTML Table control and in the From box choose from the Dynamic Content box your array variable that you formatted in step 8.
11. The final step is to create your email and add from the Dynamic Content box the Output from the Create HTML Table control. You can then add any other thins you want on the email. I've just added a link back to the intranet.
In your final version you will probably want to add more controls about who the email will go to.
Shortly I will be looking at whether it's possible to improve the formatting of the final table which will no doubt need more complex JSON code, ad I'd also like to include a thumbnail image for each item but I haven't investigated this yet.
I hope this is useful for you.
Rob
Hi @Oos, there isn't an already-built template for this but you can still create a Flow to send a weekly digest of News created by the News web part in SharePoint to produce something like this:
The full list of actions is shown below and then I'll talk through each one:
1. SharePoint saves the news from the News web part in Site Pages, but you will probably have a lot of other pages there as well so you need to add a new column to show which pages are news and should therefore be included in the weekly digest. I created a called called PageType and set the default value to News - in normal work you might be creating more news pages than other types.
2. You want the flow to run once a week so in Flow create a recurrence schedule and set the details for when it will run:
3. The next step is to get the items from SharePoint. Select the site then type Site Pages in the List Name (it won't show up by default so you need to type it in as a custom entry). To speed up the processing of the flow once you have a lot of pages, set the filter query so that the only items that returned are those pages created in the last 7 days that have a PageType of News. The query filter should have the syntax Created gt then an apostrophe ' then enter an expression using the syntax below and close it out with another apostrophe ' and PageType eq 'News'
adddays(utcNow(),-7)
4. We then want to initialize 2 string variables to capture the page name of the news item and the text content. the value empty:
5. Initialize an Array variable which will be used to initially hold each item that will go in the table:
6. The next step is to add an Apply to each and from the Dynamic Content box select Value. Then add 2 Append to string variables, one for the name and one for the description (remember, you initialized them earlier) and from the Dynamic Content box add the name and Description columns from your SharePoint Site pages document library.
7. At this point I decided to add a step to convert UTC into British dd/MM/yy format so that the email shows the correct format, so you might not need this step.
8. The next step is to add an Append to array variable which will hold each string variable and the converted date. You'll see that what will ho into the email is written in JSON. I'm not an expert on that so I'm sure others can add to this very basic example. Start with an open curly parenthesis (brackets), on the next line put "Published": inside punctuation marks, then add the Converted time from the Dynamic Content box and add a comma , before going to the next line and doing the same but this time using the varName variable you initialized and appended to earlier and after another comma , before doing the same for the Description line. As this is the last line there is no comma before you go to the next line and add curly closing parenthesis (brackets). So it should look like this:
9. Unless you clear the string variables at this stage it will keep appending them so add 2 Set variables and you can select the Name you created earlier from the dropdown, and set them to an expression of null.
10. We're almost there. You now need to add a Create HTML Table control and in the From box choose from the Dynamic Content box your array variable that you formatted in step 8.
11. The final step is to create your email and add from the Dynamic Content box the Output from the Create HTML Table control. You can then add any other thins you want on the email. I've just added a link back to the intranet.
In your final version you will probably want to add more controls about who the email will go to.
Shortly I will be looking at whether it's possible to improve the formatting of the final table which will no doubt need more complex JSON code, ad I'd also like to include a thumbnail image for each item but I haven't investigated this yet.
I hope this is useful for you.
Rob
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Welcome to TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community. As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn! This Week's Tip: Private Messaging & Macros in Power Apps Community Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Our Knowledge Base article about private messaging and macros is the best place to find out more. Check it out today and discover some key tips and tricks when it comes to messages and macros: Private Messaging: Learn how to enable private messages in your community profile and ensure you’re connected with other community membersMacros Explained: Discover the convenience of macros—prewritten text snippets that save time when posting in forums or sending private messagesCreating Macros: Follow simple steps to create your own macros for efficient communication within the Power Apps CommunityUsage Guide: Understand how to apply macros in posts and private messages, enhancing your interaction with the Community For detailed instructions and more information, visit the full page in your community today:Power Apps: Enabling Private Messaging & How to Use Macros (Power Apps)Power Automate: Enabling Private Messaging & How to Use Macros (Power Automate) Copilot Studio: Enabling Private Messaging &How to Use Macros (Copilot Studio) Power Pages: Enabling Private Messaging & How to Use Macros (Power Pages)
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Let’s empower each other to achieve more with Power Platform. Join us in shaping the future of digital transformation! Power Platform User Group (Wales) About: A Power Platform User Group in Wales (predominantly based in Cardiff but will look to hold sessions around Wales) to establish a community to share learnings and experience in all parts of the platform. Power Platform User Group (Hannover) About: This group is for anyone who works with the services of Microsoft Power Platform or wants to learn more about it and no-code/low-code. And, of course, Microsoft Copilot application in the Power Platform. New Dynamics365 User Groups Ellucian CRM Recruit UK (United Kingdom) About: A group for United Kingdom universities using Ellucian CRM Recruit to manage their admissions process, to share good practice and resolve issues. Business Central Mexico (Mexico City) About: A place to find documentation, learning resources, and events focused on user needs in Mexico. We meet to discuss and answer questions about the current features in the standard localization that Microsoft provides, and what you only find in third-party locations. In addition, we focus on what's planned for new standard versions, recent legislation requirements, and more. Let's work together to drive request votes for Microsoft for features that aren't currently found—but are indispensable. Dynamics 365 F&O User Group (Dublin) About: The Dynamics 365 F&O User Group - Ireland Chapter meets up in person at least twice yearly in One Microsoft Place Dublin for users to have the opportunity to have conversations on mutual topics, find out what’s new and on the Dynamics 365 FinOps Product Roadmap, get insights from customer and partner experiences, and access to Microsoft subject matter expertise. Upcoming Power Platform Events PAK Time (Power Apps Kwentuhan) 2024 #6 (Phillipines, Online) This is a continuation session of Custom API. Sir Jun Miano will be sharing firsthand experience on setting up custom API and best practices. (April 6, 2024) Power Apps: Creating business applications rapidly (Sydney) At this event, learn how to choose the right app on Power Platform, creating a business application in an hour, and tips for using Copilot AI. While we recommend attending all 6 events in the series, each session is independent of one another, and you can join the topics of your interest. Think of it as a “Hop On, Hop Off” bus! Participation is free, but you need a personal computer (laptop) and we provide the rest. We look forward to seeing you there! (April 11, 2024) April 2024 Cleveland Power Platform User Group (Independence, Ohio) Kickoff the meeting with networking, and then our speaker will share how to create responsive and intuitive Canvas Apps using features like Variables, Search and Filtering. And how PowerFx rich functions and expressions makes configuring those functionalities easier. 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Discover the power of Skills in expanding conversational capabilities. (April 30, 2024) Upcoming Dynamics365 Events Leveraging Customer Managed Keys (CMK) in Dynamics 365 (Noida, Uttar Pradesh, Online) This month's featured topic: Leveraging Customer Managed Keys (CMK) in Dynamics 365, with special guest Nitin Jain from Microsoft. We are excited and thankful to him for doing this session. Join us for this online session, which should be helpful to all Dynamics 365 developers, Technical Architects and Enterprise architects who are implementing Dynamics 365 and want to have more control on the security of their data over Microsoft Managed Keys. (April 11, 2024) Stockholm D365 User Group April Meeting (Stockholm) This is a Swedish user group for D365 Finance and Operations, AX2012, CRM, CE, Project Operations, and Power BI. (April 17, 2024) Transportation Management in D365 F&SCM Q&A Session (Toronto, Online) Calling all Toronto UG members and beyond! 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TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users. With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips! This Week's Topic: Blogging in the Community Are you new to our Communities and feel like you may know a few things to share, but you're not quite ready to start answering questions in the forums? A great place to start is the Community blog! Whether you've been using Power Platform for awhile, or you're new to the low-code revolution, the Community blog is a place for anyone who can write, has some great insight to share, and is willing to commit to posting regularly! In other words, we want YOU to join the Community blog. Why should you consider becoming a blog author? Here are just a few great reasons. 🎉 Learn from Each Other: Our community is like a bustling marketplace of ideas. By sharing your experiences and insights, you contribute to a dynamic ecosystem where makers learn from one another. Your unique perspective matters! Collaborate and Innovate: Imagine a virtual brainstorming session where minds collide, ideas spark, and solutions emerge. That’s what our community blog offers—a platform for collaboration and innovation. Together, we can build something extraordinary. Showcase the Power of Low-Code: You know that feeling when you discover a hidden gem? By writing about your experience with your favorite Power Platform tool, you’re shining a spotlight on its capabilities and real-world applications. It’s like saying, “Hey world, check out this amazing tool!” Earn Trust and Credibility: When you share valuable information, you become a trusted resource. Your fellow community members rely on your tips, tricks, and know-how. It’s like being the go-to friend who always has the best recommendations. Empower Others: By contributing to our community blog, you empower others to level up their skills. Whether it’s a nifty workaround, a time-saving hack, or an aha moment, your words have impact. So grab your keyboard, brew your favorite beverage, and start writing! Your insights matter and your voice counts! With every blog shared in the Community, we all do a better job of tackling complex challenges with gusto. 🚀 Welcome aboard, future blog author! ✍️💻🌟 Get started blogging across the Power Platform Communities today! Just follow one of the links below to begin your blogging adventure. Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studio: https://powerusers.microsoft.com/t5/Copilot-Studio-Community-Blog/bg-p/PVACommunityBlog Power Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog When you follow the link, look for the Message Admins button like this on the page's right rail, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!
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