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YatinMumbai
Level: Powered On

Analyze Microsoft Flow approvals in Power BI

I have a Microsoft Flow approval process. By default, Flow logs approval/rejection history in Actions Items -> Approvals.

I would like to use Power BI to setup a report/dashboard which monitors various approvals metrics. For example visualizations for - approved/rejected/ pending, timelines, users approval history, etc. All required columns are already captured in the Flow history. 

Is there a connector or a way to get this data from Flow into Power BI?

4 REPLIES 4
Dual Super User
Dual Super User

Re: Analyze Microsoft Flow approvals in Power BI

Hi @YatinMumbai 

 

All Microsoft Flow approvals data is stored in the "Common Data Service" CDS within the same environment

 

You will need to use the CDS connector (premium) within Flow and fetch the details you need

Approvals data is stored in Approval, Approval Requests and Approval Responses entities

 

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Community Support Team
Community Support Team

Re: Analyze Microsoft Flow approvals in Power BI

 

Hi @YatinMumbai ,

 

You could refer to the method mentioned in the following blog to connect the data in the CDS, then find the entity related to msdyn_flow_approve, and transform data to retain the similar fields in the Approval history, and then create a report.

https://www.inogic.com/blog/2018/10/connect-to-the-power-bi-using-common-data-service-cds/

 

Best Regards,

Community Support Team _ Barry
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YatinMumbai
Level: Powered On

Re: Analyze Microsoft Flow approvals in Power BI

Do you need to be the Tenant Admin to connect to CDS? I am not.
On providing my credentials and clicking connect this is the message I am getting -
We could'nt authenticate with the credentials provided. Please try again

Annotation 2019-10-15 095534.png

Community Support Team
Community Support Team

Re: Analyze Microsoft Flow approvals in Power BI

 

Hi @YatinMumbai ,

 

The server URL you populate seems to be a SharePoint service.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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